Proposal Coordinator
CEDARVILLE Engineering Group, LLC (CEG), Pottstown, Pennsylvania, United States
Are you a master storyteller who can turn complex engineering schematics into a winning narrative? Do you thrive on the adrenaline of a looming deadline and the thrill of a major win? At Cedarville Engineering Group we don’t just build roads, bridges, and sustainable systems—we build the future of our communities. We are looking for a high-energy Proposal Coordinator to be the "Mission Control" for our business development team. This isn't just about filling out forms; it’s about architecting the vision that secures our next landmark project.
The Proposal Coordinator will be responsible for:
Pursuit Management: Lead proposal kickoff meetings, establish production schedules, and create compliance matrices to ensure all RFP requirements are met.
Content Development: Collaborate with project managers and technical staff to write, edit, and tailor boilerplate content, including firm profiles, project descriptions, and staff resumes.
Leverage AI tools: Enhance contents development, streamline formatting and support compliance verification.
Quality Control: Proofread and edit all materials for consistency, spelling, and grammar, ensuring adherence to corporate branding standards.
Database Maintenance: Update and maintain the proposal archive and CRM database with win/loss data and project photos.
Qualifications & Skills
Education: Bachelor’s degree in marketing, Public Relations, Communications, English, Journalism, or a related field.
Experience: Minimum of 3+ years of proposal experience within the AEC industry.
Technical Proficiency: Advanced skills in Microsoft Office Suite and Adobe Creative Suite (specifically InDesign). Familiarity with AI-assisted writing or formatting tools is a plus.
Soft Skills: Exceptional attention to detail, strong organizational skills, ability to handle multiple concurrent deadlines, and strong interpersonal communication skills.
Compensation & Benefits
Salary Range: $45,000 – $60,000 per year (commensurate with experience and location).
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The Proposal Coordinator will be responsible for:
Pursuit Management: Lead proposal kickoff meetings, establish production schedules, and create compliance matrices to ensure all RFP requirements are met.
Content Development: Collaborate with project managers and technical staff to write, edit, and tailor boilerplate content, including firm profiles, project descriptions, and staff resumes.
Leverage AI tools: Enhance contents development, streamline formatting and support compliance verification.
Quality Control: Proofread and edit all materials for consistency, spelling, and grammar, ensuring adherence to corporate branding standards.
Database Maintenance: Update and maintain the proposal archive and CRM database with win/loss data and project photos.
Qualifications & Skills
Education: Bachelor’s degree in marketing, Public Relations, Communications, English, Journalism, or a related field.
Experience: Minimum of 3+ years of proposal experience within the AEC industry.
Technical Proficiency: Advanced skills in Microsoft Office Suite and Adobe Creative Suite (specifically InDesign). Familiarity with AI-assisted writing or formatting tools is a plus.
Soft Skills: Exceptional attention to detail, strong organizational skills, ability to handle multiple concurrent deadlines, and strong interpersonal communication skills.
Compensation & Benefits
Salary Range: $45,000 – $60,000 per year (commensurate with experience and location).
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