Human Resources Assistant
Responsible for assisting in the administration of the Human Resources Office in the processing and maintenance of employee personnel records, new employee in-processing, and orientation. Essential Job Functions: Receives and processes all employee status change requests and HR actions submitted via the Human Resources Information System (HRIS); reviews for accuracy and completeness. Verifies data on employee status change requests and HR actions for accuracy and compliance with policies and procedures; forwards to supervisor for review as needed. Researches and resolves any issues resulting from errors on status change requests and HR actions; communicates solutions to appropriate staff. Maintains a computerized listing of positions within Pulaski County and current incumbents within those positions; researches and resolves discrepancies. Establishes and maintains personnel files ensuring accurate storage of employee data. Researches and implements changes to Human Resources record-keeping processes and procedures mandated by statute or policy. Verifies new hire HR actions to ensure the position was advertised and the employee hired was an applicant for the appropriate position; verifies appropriate documentation was received and entered into the HRIS system. Develops and conducts portions of new hire orientation, reviewing the completion of employment forms and the Pulaski County Personnel Policy. Schedules all new employees for orientation by contacting appropriate departments and ensuring proper notifications are sent to the employee and supervisor; schedules Zoom meetings and sends invitations. Assigns new hire checklists in the HRIS and ensures timely completion of required forms and documentation. Reviews employee Employment Eligibility Verification Form (Form I-9) and supporting documentation to ensure compliance with applicable laws and regulations; confirms eligibility for employment using the E-Verify system. Compiles data and prepares bi-annual EEO-4 report; forwards to supervisor for review. Prepares various statistical and narrative reports utilizing the HRIS and Payroll systems, employment records, the internet, and other sources. Provides information and answers questions for employees regarding the use of the HRIS system, completion of employment forms and documents, completion of HR actions, and other similar inquiries. Ensures that confidential information is maintained and transmitted in a secure and legally compliant manner. Secondary Duties and Responsibilities: Compiles records needed to respond to Freedom of Information Act requests related to employee records and files. Completes requests for information related to unemployment insurance claims; forwards to supervisor for review as required. Completes special projects in the direction of the Human Resources Director or supervisor. Performs other related duties as required. Personnel Supervised: None Working Conditions: Work is performed in a smoking-restricted office environment. To apply for this position, please use the following URL: ars2.equest.com/?response_id=8ecee306a34d410a01a446a9cb39b817
Responsible for assisting in the administration of the Human Resources Office in the processing and maintenance of employee personnel records, new employee in-processing, and orientation. Essential Job Functions: Receives and processes all employee status change requests and HR actions submitted via the Human Resources Information System (HRIS); reviews for accuracy and completeness. Verifies data on employee status change requests and HR actions for accuracy and compliance with policies and procedures; forwards to supervisor for review as needed. Researches and resolves any issues resulting from errors on status change requests and HR actions; communicates solutions to appropriate staff. Maintains a computerized listing of positions within Pulaski County and current incumbents within those positions; researches and resolves discrepancies. Establishes and maintains personnel files ensuring accurate storage of employee data. Researches and implements changes to Human Resources record-keeping processes and procedures mandated by statute or policy. Verifies new hire HR actions to ensure the position was advertised and the employee hired was an applicant for the appropriate position; verifies appropriate documentation was received and entered into the HRIS system. Develops and conducts portions of new hire orientation, reviewing the completion of employment forms and the Pulaski County Personnel Policy. Schedules all new employees for orientation by contacting appropriate departments and ensuring proper notifications are sent to the employee and supervisor; schedules Zoom meetings and sends invitations. Assigns new hire checklists in the HRIS and ensures timely completion of required forms and documentation. Reviews employee Employment Eligibility Verification Form (Form I-9) and supporting documentation to ensure compliance with applicable laws and regulations; confirms eligibility for employment using the E-Verify system. Compiles data and prepares bi-annual EEO-4 report; forwards to supervisor for review. Prepares various statistical and narrative reports utilizing the HRIS and Payroll systems, employment records, the internet, and other sources. Provides information and answers questions for employees regarding the use of the HRIS system, completion of employment forms and documents, completion of HR actions, and other similar inquiries. Ensures that confidential information is maintained and transmitted in a secure and legally compliant manner. Secondary Duties and Responsibilities: Compiles records needed to respond to Freedom of Information Act requests related to employee records and files. Completes requests for information related to unemployment insurance claims; forwards to supervisor for review as required. Completes special projects in the direction of the Human Resources Director or supervisor. Performs other related duties as required. Personnel Supervised: None Working Conditions: Work is performed in a smoking-restricted office environment. To apply for this position, please use the following URL: ars2.equest.com/?response_id=8ecee306a34d410a01a446a9cb39b817