Assistant Director of Alumni Relations
Marshall University, Huntington, West Virginia, us, 25777
Assistant Director of Alumni Relations
Please note: This is a Marshall University Foundation, Inc benefits eligible position, and not a Marshall University state position.
The Assistant Director of Alumni Relations serves as a key ambassador for Marshall University’s alumni community, helping to foster lifelong connections among Marshall alumni. Reporting to the Vice President of Alumni Relations, this role works closely with colleagues across University Advancement to steward relationships with alumni, students, donors, and friends of the university, plan events, and coordinate volunteer programs. This position helps bring Marshall traditions to life while building a culture of pride, affinity, and connection. In collaboration with the Director of Alumni Engagement, the Assistant Director will play a pivotal role in energizing our current 30+ alumni chapters and emerging chapters with meaningful engagement and support.
MUAA Board Support & Volunteer Coordination (20%)
Provide administrative and logistical support to the Marshall University Alumni Association Board of Directors and Board Committees (MUAA Board).
Assist with agendas, scripts, minutes, and documentation for MUAA Board and committee meetings.
Coordinate logistics for MUAA Board retreats, workshops, and travel.
Oversee committee projects, nominations, and elections within the MUAA Board.
Collaborate with the alumni relations team to support volunteer programs including Alumni Mentors, Student Alumni Council, and regional chapter leaders.
Foster and increase volunteer participation in Foundation events.
New and Emerging Chapters and Programs (20%)
Lead the identification and development of new and emerging MUAA Chapters.
Conduct prospective calls and provide support for emerging MUAA Chapters.
Coordinate and nurture the growth of the MUAA Student Alumni Council.
Create strategies and implement programs to engage young alumni.
Facilitate bank account setup for MUAA chapters.
Events Coordination (30%)
Collaborate with the Director of Alumni Engagement to plan and implement Marshall Alumni Association events including the annual Alumni Awards, Homecoming festivities, regional chapter gatherings, and other assistance as needed.
Collaborate with the Big Green (the fundraising arm for Marshall University Athletics) to support athletic‑related alumni events such as tailgates, watch parties, and game‑day hospitality experiences.
Manage event budgets under the direction of the Vice President for Alumni Relations; process transactions and compile financial reports.
Collaborate with the Senior Director of Alumni Operations to produce event‑related materials, including attendee lists, briefing materials, and post‑event reports, maintain the master alumni event calendar, and track engagement metrics.
Customer Service & Alumni Relations (30%)
Manage sensitive alumni and donor data with discretion and professionalism.
Collaborate with the alumni relations team to generate reports based on alumni engagement, event participation, and volunteer activity.
Interact daily with high‑level stakeholders including MUAA Board members, university leadership, and community partners.
Celebrate alumni milestones and achievements with warmth and precision, reinforcing the lifelong value of being part of the Marshall University Alumni family.
Other duties as assigned.
Salary Range $40,000 - $45,000; Salary is commensurate with education, experience, and internal equity.
Time Type Full‑Time
Work Location Other Off‑Campus Location
Qualifications Must be able to perform all essential job duties as outlined in the job description.
Education
Bachelor’s degree from an accredited college or university.
Experience
Excellent verbal and written communication skills.
Superior organizational and time‑management abilities.
Proven experience creating and modifying files in the Microsoft Office Suite (Excel, PowerPoint, Word).
Demonstrated ability to handle confidential information with discretion.
Ability to work evenings, weekends, and holidays to fulfill the job responsibilities.
A personal vehicle and ability to travel to fulfill the job responsibilities.
Preferred Qualifications
Experience leading programs and increasing engagement in higher education, fundraising, nonprofits, or related field.
Familiarity with alumni relations, donor stewardship, or volunteer coordination.
Detail‑oriented with a high level of accuracy.
Strong analytical, critical thinking, and project management skills.
Ability to work independently in a fast‑paced environment.
Commitment to fostering a professional and collaborative workplace.
Posting Detail Information Posting Number: MU1215E
Open Date: 12/22/2025
Close Date: Open Until Filled
Supplemental Questions Required fields are indicated with an asterisk (*).
* Do you have a bachelor’s degree from an accredited college or university?
Yes
No
* Are you able to work evenings, weekends, and holidays to fulfill the job responsibilities?
Yes
No
* Do you have a personal vehicle and ability to travel to fulfill the job responsibilities?
Yes
No
* Do you have prior experience leading programs and increasing engagement in higher education, fundraising, non‑profits, or related field?
Yes
No
Required Documents
CV or Resume
Cover Letter
Optional Documents Marshall University
One John Marshall Drive
Huntington, WV 25755
#J-18808-Ljbffr
The Assistant Director of Alumni Relations serves as a key ambassador for Marshall University’s alumni community, helping to foster lifelong connections among Marshall alumni. Reporting to the Vice President of Alumni Relations, this role works closely with colleagues across University Advancement to steward relationships with alumni, students, donors, and friends of the university, plan events, and coordinate volunteer programs. This position helps bring Marshall traditions to life while building a culture of pride, affinity, and connection. In collaboration with the Director of Alumni Engagement, the Assistant Director will play a pivotal role in energizing our current 30+ alumni chapters and emerging chapters with meaningful engagement and support.
MUAA Board Support & Volunteer Coordination (20%)
Provide administrative and logistical support to the Marshall University Alumni Association Board of Directors and Board Committees (MUAA Board).
Assist with agendas, scripts, minutes, and documentation for MUAA Board and committee meetings.
Coordinate logistics for MUAA Board retreats, workshops, and travel.
Oversee committee projects, nominations, and elections within the MUAA Board.
Collaborate with the alumni relations team to support volunteer programs including Alumni Mentors, Student Alumni Council, and regional chapter leaders.
Foster and increase volunteer participation in Foundation events.
New and Emerging Chapters and Programs (20%)
Lead the identification and development of new and emerging MUAA Chapters.
Conduct prospective calls and provide support for emerging MUAA Chapters.
Coordinate and nurture the growth of the MUAA Student Alumni Council.
Create strategies and implement programs to engage young alumni.
Facilitate bank account setup for MUAA chapters.
Events Coordination (30%)
Collaborate with the Director of Alumni Engagement to plan and implement Marshall Alumni Association events including the annual Alumni Awards, Homecoming festivities, regional chapter gatherings, and other assistance as needed.
Collaborate with the Big Green (the fundraising arm for Marshall University Athletics) to support athletic‑related alumni events such as tailgates, watch parties, and game‑day hospitality experiences.
Manage event budgets under the direction of the Vice President for Alumni Relations; process transactions and compile financial reports.
Collaborate with the Senior Director of Alumni Operations to produce event‑related materials, including attendee lists, briefing materials, and post‑event reports, maintain the master alumni event calendar, and track engagement metrics.
Customer Service & Alumni Relations (30%)
Manage sensitive alumni and donor data with discretion and professionalism.
Collaborate with the alumni relations team to generate reports based on alumni engagement, event participation, and volunteer activity.
Interact daily with high‑level stakeholders including MUAA Board members, university leadership, and community partners.
Celebrate alumni milestones and achievements with warmth and precision, reinforcing the lifelong value of being part of the Marshall University Alumni family.
Other duties as assigned.
Salary Range $40,000 - $45,000; Salary is commensurate with education, experience, and internal equity.
Time Type Full‑Time
Work Location Other Off‑Campus Location
Qualifications Must be able to perform all essential job duties as outlined in the job description.
Education
Bachelor’s degree from an accredited college or university.
Experience
Excellent verbal and written communication skills.
Superior organizational and time‑management abilities.
Proven experience creating and modifying files in the Microsoft Office Suite (Excel, PowerPoint, Word).
Demonstrated ability to handle confidential information with discretion.
Ability to work evenings, weekends, and holidays to fulfill the job responsibilities.
A personal vehicle and ability to travel to fulfill the job responsibilities.
Preferred Qualifications
Experience leading programs and increasing engagement in higher education, fundraising, nonprofits, or related field.
Familiarity with alumni relations, donor stewardship, or volunteer coordination.
Detail‑oriented with a high level of accuracy.
Strong analytical, critical thinking, and project management skills.
Ability to work independently in a fast‑paced environment.
Commitment to fostering a professional and collaborative workplace.
Posting Detail Information Posting Number: MU1215E
Open Date: 12/22/2025
Close Date: Open Until Filled
Supplemental Questions Required fields are indicated with an asterisk (*).
* Do you have a bachelor’s degree from an accredited college or university?
Yes
No
* Are you able to work evenings, weekends, and holidays to fulfill the job responsibilities?
Yes
No
* Do you have a personal vehicle and ability to travel to fulfill the job responsibilities?
Yes
No
* Do you have prior experience leading programs and increasing engagement in higher education, fundraising, non‑profits, or related field?
Yes
No
Required Documents
CV or Resume
Cover Letter
Optional Documents Marshall University
One John Marshall Drive
Huntington, WV 25755
#J-18808-Ljbffr