Administrative Assistant (Digital Media Conversion)

Administrative Assistant (Digital Media Conversion)

George Consulting is seeking an Administrative Assistant (Digital Media Conversion) to support NIPO at the Washington Navy Yard.

Roles and Responsibilities:

• Conversion of physical documentation into searchable digital files.
• Organizing the digital file system for searchability, retrieval and archival of documents.
• Assist with back-office tasks from government lead.
• Communicate with government personnel about files being converted.

Secondary Job Duties (Only when needed for backup):

• Receptionist shall answer telephones to relay incoming, outgoing, and intra-system calls and acts as a receptionist greeting visitors, determining nature of visits and directing visitors to appropriate persons.
• Physical Security: Greet all visitors (Foreign Chief of Naval Operations (CNOs) and attaches, Corporate Executives, General and Flag Officers (FO/GO), etc.) and, as such, must be professional, dignified and proficient in dealings with senior officials; arrange VIP access into Navy IPO spaces, control access and badging, and maintain records of visiting dignitaries; track and record foreign visitors to Navy IPO via the Foreign Visitor System Confirmation Module (FVS-CM); process incoming visit requests; manage courier cards, visitors badges, property passes, etc. Arrange escorts for those personnel requiring such escort; ensure visitors comply with established security policy and procedures; ensure personal electronic devices (PEDS) of visiting personnel are properly safeguarded and returned to the owner upon completion of the visit; ensure proper security of the reception area during working hours, and proper lock-up at close of business.
• Personnel Security: Maintain comprehensive personnel security data using MS Access. Prepare outgoing visit requests; use Defense Information System for Security (DISS) or its successor for clearance and visit request information; record security related training for all assigned personnel and support Contractors; receive, review and input security clearance data into the visitors database, ensuring that support Contractors visit request is up-to-date; file visit requests and maintain records; update security database and visitors database as needed.
• Antiterrorism/Force Protection (AT/FP): Maintain current data reflecting AT/FP training for all members of the activity and support Contractors; prepare Individual Force Protection Plans (IFPPs) for travelers; consult current country terrorist threat list when preparing IFPPs.
• Information Security: Receive deliveries to the command, ranging from classified deliveries to supply; ensure proper protection of all deliveries, recording of all incoming items, and movement of these items for dissemination.
• Training: Maintain records of all security training for members of the command; initial orientation, annual refresher briefings, Cyber Awareness briefings, AT/FP, Personally Identifiable Information (PII) training, Counterintelligence, etc.

This position requires the ability to obtain an active Department of Defense Secret Security Clearance.

Required Skills & Experience:

• High School Diploma or GED
• Must be comfortable with communicating with people daily and in person.
• Understand the importance of the security measures taken on-site and be able to enforce them properly with everyone entering the building.
• Comfortable going on-site every day at the Washington Navy Yard.
• Ability to communicate effectively with all directors on-site.