Executive Assistant to Co-Founders at Early-stage Mission-driven Startup

Overview

Early-stage, mission-driven startup focused on transforming the daily human experience is looking for an Executive Assistant to support the two Co-Founders. This is an incredible opportunity to support a high-profile Executive with a proven track record of success and get in on the ground floor of a very promising startup! Core EA duties along with operational projects to support onboarding, candidate experience, team events, and more! Someone very smart, with a flexible attitude who cares about the well being of their exec and will pitch in where needed. This is fully in-office based in SF Mission Bay. 150-200K+ DOE + equity, parking, meals and great benefits!

Responsibilities

• Primarily support the CTO and Co-Founder while providing light administrative support to the CEO.
• Manage calendars, scheduling, meeting preparation, and day-to-day executive administrative tasks.
• Coordinate domestic and international travel, including itineraries, logistics, and schedule adjustments.
• Support office and facilities operations as needed in an onsite environment.
• Anticipate executive and operational needs, proactively identifying gaps and resolving issues.
• Maintain a high level of professionalism, discretion, and confidentiality in all interactions.
• Support operational workflows, invoicing, and ongoing process improvement initiatives.
• Collaborate with internal teams and external partners, including accounting, legal, and insurance vendors, to support business operations.

Qualifications

• 710+ years of Executive Assistant experience supporting founders, CEOs, CTOs, or C-suite leaders.
• Experience working in a fast-paced or scaling organization.
• Proactive problem-solver who anticipates needs and takes initiative.
• Strong ability to think ahead, identify gaps, and take ownership with minimal direction.
• High emotional intelligence and sound judgment, with a calm and professional demeanor.
• Highly organized with strong attention to detail and the ability to manage competing priorities.
• Naturally curious and improvement-oriented, with a willingness to evaluate and refine processes.
• Comfortable using modern workplace tools such as Google Workspace, Slack, and similar platforms.
• Enjoys partnering closely with leadership in an onsite, fast-moving work environment.
• Strong business awareness with the ability to adapt communication style and remain composed under pressure.

We note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

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