Administrative Specialist Trainee 1, Administrative Specialist Trainee 2, Admini
New York State Department of Health, Albany, New York, United States
Duties Description
The incumbent of this position will serve as an Administrative Specialist 1 in support of the Deputy Commissioner and Deputy Director for the Office of Health Care Delivery (OHCD) at the NYS Department of Health. This position entails working with confidential, sensitive information while coordinating and organizing workflow of the executive OHCD office. The Department of Health is one of the most complex State agencies in terms of diversity of functions and scope of work, relationships with non-governmental entities, funding sources, and contractual agreements. The position will support coordination of information across the OHCD division, including responsibility for managing numerous projects and activities. The Administrative Specialist 1 will provide executive‑level administrative support and work with other administrative staff to provide overall support for the office. In support of these two senior team members, the incumbent will coordinate activities and projects, prepare reports and presentations, and respond to requests for information by collecting and organizing information from all agency programs.
Specific Tasks Include But Are Not Limited To
Provide accurate information in response to inquiries from within the Department, including clarification of policies and procedures, and assistance or advice, when appropriate.
Managing incoming and outgoing correspondence for the bureau director and deputy director; ensuring timely and appropriate responses to correspondence; coordinating the preparation of reports, presentations, and other materials for the bureau director and deputy director.
Working with OHCD Executive Staff and unit managers to develop, revise, and implement procedures and unit policies.
Performing research for OHCD Executive Staff.
Performing SharePoint, web, BML, physical, and online records maintenance using Microsoft Office and PowerPoint.
Drafting, editing, and compiling written correspondence and Excel spreadsheets; acting as liaison with internal and external organizations and stakeholders, as well as staff inside and outside DOH.
Coordinating reporting requirements across all divisions within OHCD.
Managing personnel activities for OHCD Executive Staff.
Coordinating internal and external conferences and meetings for DOH staff and outside participants.
Maintaining tracking systems for correspondence within OHCD; conducting special studies and preparing recommendations.
Answering questions from program managers and staff about DOH policies and practices.
As requested, perform other professional administrative duties to support the office.
Qualifications Minimum Qualifications Permanent Transfer Candidates: Current NYS employee with one or more years of permanent or contingent permanent competitive service and eligible for transfer via Section 70.1 or 52.6 of the Civil Service Law.
Open-Competitive Via NY HELPS Administrative Specialist Trainee 1: Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
Administrative Specialist Trainee 2: Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
Administrative Specialist 1: Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
Substitutions: An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
Additional Comments This position is part of the NYS HELPS program. No examination is required.
Benefits
Holiday & Paid Time Off
Public Service Loan Forgiveness (PSLF)
Pension from New York State Employees’ Retirement System
Shift & Geographic pay differentials
Affordable Health Care options
Family dental and vision benefits at no additional cost
NYS Deferred Compensation plan
Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
And many more...
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.
NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
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Specific Tasks Include But Are Not Limited To
Provide accurate information in response to inquiries from within the Department, including clarification of policies and procedures, and assistance or advice, when appropriate.
Managing incoming and outgoing correspondence for the bureau director and deputy director; ensuring timely and appropriate responses to correspondence; coordinating the preparation of reports, presentations, and other materials for the bureau director and deputy director.
Working with OHCD Executive Staff and unit managers to develop, revise, and implement procedures and unit policies.
Performing research for OHCD Executive Staff.
Performing SharePoint, web, BML, physical, and online records maintenance using Microsoft Office and PowerPoint.
Drafting, editing, and compiling written correspondence and Excel spreadsheets; acting as liaison with internal and external organizations and stakeholders, as well as staff inside and outside DOH.
Coordinating reporting requirements across all divisions within OHCD.
Managing personnel activities for OHCD Executive Staff.
Coordinating internal and external conferences and meetings for DOH staff and outside participants.
Maintaining tracking systems for correspondence within OHCD; conducting special studies and preparing recommendations.
Answering questions from program managers and staff about DOH policies and practices.
As requested, perform other professional administrative duties to support the office.
Qualifications Minimum Qualifications Permanent Transfer Candidates: Current NYS employee with one or more years of permanent or contingent permanent competitive service and eligible for transfer via Section 70.1 or 52.6 of the Civil Service Law.
Open-Competitive Via NY HELPS Administrative Specialist Trainee 1: Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
Administrative Specialist Trainee 2: Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
Administrative Specialist 1: Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
Substitutions: An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
Additional Comments This position is part of the NYS HELPS program. No examination is required.
Benefits
Holiday & Paid Time Off
Public Service Loan Forgiveness (PSLF)
Pension from New York State Employees’ Retirement System
Shift & Geographic pay differentials
Affordable Health Care options
Family dental and vision benefits at no additional cost
NYS Deferred Compensation plan
Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
And many more...
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.
NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
#J-18808-Ljbffr