Executive Assistant Property Management
Ultimate Staffing, Boca Raton, Florida, United States, 33431
Executive Assistant to Property Manager
Salary Range:
$55,000-$60,000
Reports to:
General Manager
Location
: Boca Raton,FL
Position Overview
We are seeking a highly skilled and experienced Executive Assistant to serve as the right-hand to the General Manager. This is a pivotal administrative role that requires exceptional organizational skills, excellent communication abilities, and the professionalism to interact confidently with board members, residents, vendors, and internal stakeholders.
This is not an entry-level role. The ideal candidate has a proven background supporting senior leadership and thrives in a fast-paced, dynamic environment.
Key Responsibilities
Executive Support
Provide direct administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and task prioritization.
Draft and prepare high-quality correspondence, reports, presentations, and meeting materials.
Manage incoming communications and act as a reliable liaison on behalf of the GM.
Communication & Relationship Management
Serve as a professional point of contact for board members, residents, vendors, and internal colleagues.
Handle inquiries, requests, and issues with tact, discretion, and sound judgment.
Support preparation and execution of board meetings, community meetings, and executive briefings.
Administrative Operations
Maintain organized filing systems (digital and physical).
Process documents, invoices, and reports with accuracy and timeliness.
Assist with project coordination, deadlines, and operational follow-through.
Track key action items and ensure the GM is prepared for upcoming commitments.
Document & Data Management
Create and manage spreadsheets, reports, and tracking tools using Excel.
Maintain records, logs, and documentation required by leadership.
Qualifications
Required
Proven experience as an Executive Assistant or senior-level administrative professional.
Advanced proficiency in Microsoft Office
, especially Outlook, Word, and Excel.
Strong written and verbal communication skills.
Demonstrated ability to multitask, prioritize, and work independently.
Professional demeanor, confidentiality, and sound judgment.
Experience interacting with executives, board members, and customers.
Preferred
Previous experience in property management, real estate, hospitality, or a similar operational environment.
Assessments Required
To ensure strong capability, candidates will be asked to complete:
Microsoft Word assessment
Microsoft Excel assessment
Administrative skills assessment
Position Details
Compensation:
$55,000-$60,000 depending on experience
Hiring Timeline:
Immediate need - an expedited start is preferred (2-week availability ideal)
Employment Type:
Full-time, on-site
T-h with Health, Vision and Dental Benefits
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
Salary Range:
$55,000-$60,000
Reports to:
General Manager
Location
: Boca Raton,FL
Position Overview
We are seeking a highly skilled and experienced Executive Assistant to serve as the right-hand to the General Manager. This is a pivotal administrative role that requires exceptional organizational skills, excellent communication abilities, and the professionalism to interact confidently with board members, residents, vendors, and internal stakeholders.
This is not an entry-level role. The ideal candidate has a proven background supporting senior leadership and thrives in a fast-paced, dynamic environment.
Key Responsibilities
Executive Support
Provide direct administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and task prioritization.
Draft and prepare high-quality correspondence, reports, presentations, and meeting materials.
Manage incoming communications and act as a reliable liaison on behalf of the GM.
Communication & Relationship Management
Serve as a professional point of contact for board members, residents, vendors, and internal colleagues.
Handle inquiries, requests, and issues with tact, discretion, and sound judgment.
Support preparation and execution of board meetings, community meetings, and executive briefings.
Administrative Operations
Maintain organized filing systems (digital and physical).
Process documents, invoices, and reports with accuracy and timeliness.
Assist with project coordination, deadlines, and operational follow-through.
Track key action items and ensure the GM is prepared for upcoming commitments.
Document & Data Management
Create and manage spreadsheets, reports, and tracking tools using Excel.
Maintain records, logs, and documentation required by leadership.
Qualifications
Required
Proven experience as an Executive Assistant or senior-level administrative professional.
Advanced proficiency in Microsoft Office
, especially Outlook, Word, and Excel.
Strong written and verbal communication skills.
Demonstrated ability to multitask, prioritize, and work independently.
Professional demeanor, confidentiality, and sound judgment.
Experience interacting with executives, board members, and customers.
Preferred
Previous experience in property management, real estate, hospitality, or a similar operational environment.
Assessments Required
To ensure strong capability, candidates will be asked to complete:
Microsoft Word assessment
Microsoft Excel assessment
Administrative skills assessment
Position Details
Compensation:
$55,000-$60,000 depending on experience
Hiring Timeline:
Immediate need - an expedited start is preferred (2-week availability ideal)
Employment Type:
Full-time, on-site
T-h with Health, Vision and Dental Benefits
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.