The Senior Benefits Specialist will be responsible for administering the Firm’s benefits and leave programs, ensuring compliance, accuracy, and a positive employee experience. This includes health, dental, vision, life insurance, 401k, well programs, leaves of absence and retirement plans. Our office is in Florham Park, New Jersey, conveniently situated near Morristown.
Manage benefits programs:
Oversee the day-to-day operations of the benefit plans
Process:
new enrollments, terminations, and benefit changes; reconcile carrier invoices monthly.
Facilitate:
Firm’s 401(k) plan administration including: Reporting, quarterly match audits, loan confirmations, all plan audits, funding confirmations, internal communications, and bi-annual enrollment, etc.
Organize:
and facilitate wellness programming and firm-wide HR initiatives.
Educate employees:
Prepare and deliver presentations and materials for annual open enrollment, new hire orientations and new benefit information
Handle inquiries:
Respond to claims and enrollment problems. Answer questions about coverage, and eligibility.
Compliance and reporting:
ensure that we are compliant in all our correspondence, processes, and programs from and ERISA, COBRA, ACA, state leave programs and HIPAA
Conduct audits in conjunction with payroll:
Perform routine audits of benefits data and plan information
Maintain records:
Ensure all employee benefits records are accurate, up-to-date, and confidential.
Collaborate across departments:
Work closely with other human resources functions, payroll, and finance departments to ensure seamless administration
Manage leaves of absences –
Intake and processing:
Receive and process all leave requests
Manage case lifecycle:
Administer the entire leave process, from the initial request through the employee's return-to-work. This includes handling all required paperwork and communication.
Coordinate with third parties:
Act as the primary liaison with third-party administrators (TPAs) and insurance providers, such as those for worker’s compensation, short- and long-term disability claims.
Employee and management support
Provide guidance:
Serve as the subject matter expert for both employees and managers, advising them on the interaction of various leave entitlements, documentation requirements, and timelines.
Facilitate accommodations:
In cases involving disabilities, in conjunction with the director of HR, engage in the "interactive process"
Knowledge, Skills, Abilities, and Education
8-10 years of Benefits, 401(k) and leave administration experience within a national footprint
Hands on experience administering 401K plans: open enrollment, plan changes, loans, and regulations
Prior law firm or professional services experience preferred
Experience working with brokers and outside vendors
Motivated, flexible to work extra hours as needed
Demonstrates exceptional attention to detail with a consistently high level of accuracy
Outstanding written and oral communication skills to communicate with attorneys, staff, and clients
Proficiency in MS Office Suite
College degree or related work experience
Salary range: $100-$125k. The salary range does not guarantee, obligate, nor set expectations of an applicant’s salary in the event of hire. Actual compensation will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications and skill set.
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Manage benefits programs:
Oversee the day-to-day operations of the benefit plans
Process:
new enrollments, terminations, and benefit changes; reconcile carrier invoices monthly.
Facilitate:
Firm’s 401(k) plan administration including: Reporting, quarterly match audits, loan confirmations, all plan audits, funding confirmations, internal communications, and bi-annual enrollment, etc.
Organize:
and facilitate wellness programming and firm-wide HR initiatives.
Educate employees:
Prepare and deliver presentations and materials for annual open enrollment, new hire orientations and new benefit information
Handle inquiries:
Respond to claims and enrollment problems. Answer questions about coverage, and eligibility.
Compliance and reporting:
ensure that we are compliant in all our correspondence, processes, and programs from and ERISA, COBRA, ACA, state leave programs and HIPAA
Conduct audits in conjunction with payroll:
Perform routine audits of benefits data and plan information
Maintain records:
Ensure all employee benefits records are accurate, up-to-date, and confidential.
Collaborate across departments:
Work closely with other human resources functions, payroll, and finance departments to ensure seamless administration
Manage leaves of absences –
Intake and processing:
Receive and process all leave requests
Manage case lifecycle:
Administer the entire leave process, from the initial request through the employee's return-to-work. This includes handling all required paperwork and communication.
Coordinate with third parties:
Act as the primary liaison with third-party administrators (TPAs) and insurance providers, such as those for worker’s compensation, short- and long-term disability claims.
Employee and management support
Provide guidance:
Serve as the subject matter expert for both employees and managers, advising them on the interaction of various leave entitlements, documentation requirements, and timelines.
Facilitate accommodations:
In cases involving disabilities, in conjunction with the director of HR, engage in the "interactive process"
Knowledge, Skills, Abilities, and Education
8-10 years of Benefits, 401(k) and leave administration experience within a national footprint
Hands on experience administering 401K plans: open enrollment, plan changes, loans, and regulations
Prior law firm or professional services experience preferred
Experience working with brokers and outside vendors
Motivated, flexible to work extra hours as needed
Demonstrates exceptional attention to detail with a consistently high level of accuracy
Outstanding written and oral communication skills to communicate with attorneys, staff, and clients
Proficiency in MS Office Suite
College degree or related work experience
Salary range: $100-$125k. The salary range does not guarantee, obligate, nor set expectations of an applicant’s salary in the event of hire. Actual compensation will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications and skill set.
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