Join our Enterprise Support Services (ESS) team and play a crucial role in our organization's success as a Senior Executive Administrative Specialist. In this position, you will harness your outstanding interpersonal and communication skills to collaborate with colleagues at all levels, ensuring that our teams are equipped to excel in the marketplace and deliver exceptional service to clients.
Your role is vital in providing high-level administrative, project, and operational support to multiple executives. Work closely with senior leadership to proactively identify their needs and challenges, ensuring that all preparations are in place for their success while managing confidential projects with sound judgment.
Your key responsibilities will include:
Overseeing daily administrative services for eligible partners and directors.
Utilizing specialized knowledge to make independent decisions that fulfill project and operational objectives.
Applying a strong understanding of business priorities to manage administrative tasks efficiently.
Identifying and resolving administrative challenges to improve overall efficiency.
Building robust relationships with internal and external stakeholders and their support teams.
Safeguarding confidential information and managing records securely.
Creating and editing business documents in collaboration with executives.
Coordinating executive projects and managing communication with service line personnel.
Analyzing market and budget reports while preparing tracking reports and meeting materials.
Effectively managing complex calendars in a fast-paced environment.
Arranging travel and coordinating meetings, events, and conferences.
To thrive in this role, you should possess:
Strong problem-solving skills and the ability to analyze and conduct effective research.
Capacity for independent decision-making and exercising discretion.
A quick ability to assimilate unfamiliar issues.
Proactive communication skills to address issues as necessary.
Professional communication skills across all organizational levels, especially with senior leadership.
Ability to navigate complex organizational structures.
Strong multitasking abilities while effectively prioritizing tasks.
Advanced proficiency in MS Office Suite, including Word, Excel, PowerPoint, Teams, SharePoint, and Outlook.
A self-directed work style.
To qualify for this position, you must have:
A BA/BS degree or equivalent experience.
8-10 years of relevant experience, including at least 5-7 years in a similar role.
Flexibility to work overtime as needed and willingness to travel.
A commitment to working primarily onsite at designated EY office locations.
Ideally, you will have:
5+ years of experience supporting senior executives in a large organization.
Experience in project coordination.
At EY, we prioritize your development by offering future-focused skills and world-class experiences in a flexible and inclusive environment. We provide a comprehensive compensation package that acknowledges your contributions and value. The salary range for this position across the US is $64,200 to $116,400, with higher ranges in specific areas. Our Total Rewards package includes excellent health care coverage, retirement plans, and a flexible vacation policy.
We are committed to maintaining high ethical standards and integrity within our workforce, and we encourage applicants from diverse backgrounds to apply.
Join us in our mission to build a better working world!