Director of Operations and Workplace Experience
University Of Michigan, Ann Arbor, Michigan, us, 48113
Director of Operations and Workplace Experience
Reporting to the Senior Vice Provost for Academic and Budgetary Affairs and the Assistant Vice Provost and Chief Strategist for Integrated Space, Academic, & Capital Planning, and embedded within the core strategic and operational leadership supporting the shared leased space, the position serves as the nucleus for policy, governance, facility, technology, move management, and workspace experience matters - within a highly visible, multi-unit environment representing a shared workplace model that brings together units with varied operational approaches from previously separate locations. The role operates with delegated authority to make day-to-day operational decisions on behalf of the Provost's Office in this complex environment, while working in close partnership with unit leaders and staff.
In this capacity, you will serve as a steward of the shared workplace model, balancing unit-specific needs with the long‑term integrity, effectiveness, and sustainability of the space. You will partner closely with the landlord, U‑M Real Estate Office, ITS, DPSS, and unit leaders. This partnership will ensure proactive coordination, effective service delivery, and a positive workplace experience. You will serve as the primary operational representative of the Provost's Office to these partners, and the sole operational lead for the shared workspace, fostering alignment and clarity across units.
Location:
This position is fully onsite in Ann Arbor, MI and requires regular in-person presence.
I n addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
Generous time off
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health insurance
Life insurance
Long‑term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Responsibilities* Lead Operations for Leased Workspace
Serve as the primary contact and operational lead for all occupants
Manage the operating budget, resource allocation, and routine spending decisions
Implement and steward shared‑space policies, procedures, and norms with unit leadership and staff
Oversee janitorial, maintenance, access control, emergency planning, vendor coordination, and facility‑related procurement
Coordinate onboarding for all units, including access to amenities, technology support, supplies, storage, parking, and front‑of‑house functions
Engage building users to gather insights, identify operational trends, and continuously refine processes
Shared‑Space Governance & Decision‑Making
Exercise delegated authority for day‑to‑day shared‑space decisions
Establish and apply shared policies and procedures
Mediate cross‑unit priorities and resolve operational conflicts
Escalate complex operational issues as needed
Serve as a trusted problem‑solver for divergent unit needs
Lead space activation and planning, including move coordination and systems commissioning
Contribute operational input on space design, furniture installation, and long‑term adaptability
Develop space use and occupancy reports
Recommend adjustments to improve shared workplace effectiveness
Support annual space planning and certification processes
Change Management & Workspace Experience
Direct change management and move coordination during transitions
Design and deliver onboarding, orientation, and workspace training for all users
Foster a workplace culture of inclusion and collaboration
Address user inquiries and concerns; partner with stakeholders to optimize daily experiences
Strategic Planning & Future Readiness
Assess operational complexity and recommend staffing, process, or support enhancements
Supervise future staff as operational needs expand and the shared workplace matures
Provide financial oversight, forecasting, and resource planning for long‑term sustainability
Gather user feedback and develop operational metrics to guide decisions
Advise leadership on future phases, expansions, or changes in occupancy
Contribute to institutional learning about shared, unassigned workplace models
Required Qualifications*
Seven (7) or more years of experience in business management, facilities, operations, or a related field
Demonstrated experience managing a complex organizational change or major office move
Experience working with senior leaders and navigating cross‑unit or cross‑functional dynamics
Experience designing and delivering high‑quality user onboarding or workplace experiences
Proficiency with workplace management systems and collaboration tools
Experience with workplace safety, ADA accessibility, and compliance standards
Experience managing budgets and vendor contracts related to office operations
Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
The work requires, or the supervisor approves a fully onsite presence. Onsite is defined as a designated U‑M owned or leased work location within or outside of the State of Michigan.
Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U‑M EEO Statement The University of Michigan is an equal employment opportunity employer.
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In this capacity, you will serve as a steward of the shared workplace model, balancing unit-specific needs with the long‑term integrity, effectiveness, and sustainability of the space. You will partner closely with the landlord, U‑M Real Estate Office, ITS, DPSS, and unit leaders. This partnership will ensure proactive coordination, effective service delivery, and a positive workplace experience. You will serve as the primary operational representative of the Provost's Office to these partners, and the sole operational lead for the shared workspace, fostering alignment and clarity across units.
Location:
This position is fully onsite in Ann Arbor, MI and requires regular in-person presence.
I n addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
Generous time off
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health insurance
Life insurance
Long‑term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Responsibilities* Lead Operations for Leased Workspace
Serve as the primary contact and operational lead for all occupants
Manage the operating budget, resource allocation, and routine spending decisions
Implement and steward shared‑space policies, procedures, and norms with unit leadership and staff
Oversee janitorial, maintenance, access control, emergency planning, vendor coordination, and facility‑related procurement
Coordinate onboarding for all units, including access to amenities, technology support, supplies, storage, parking, and front‑of‑house functions
Engage building users to gather insights, identify operational trends, and continuously refine processes
Shared‑Space Governance & Decision‑Making
Exercise delegated authority for day‑to‑day shared‑space decisions
Establish and apply shared policies and procedures
Mediate cross‑unit priorities and resolve operational conflicts
Escalate complex operational issues as needed
Serve as a trusted problem‑solver for divergent unit needs
Lead space activation and planning, including move coordination and systems commissioning
Contribute operational input on space design, furniture installation, and long‑term adaptability
Develop space use and occupancy reports
Recommend adjustments to improve shared workplace effectiveness
Support annual space planning and certification processes
Change Management & Workspace Experience
Direct change management and move coordination during transitions
Design and deliver onboarding, orientation, and workspace training for all users
Foster a workplace culture of inclusion and collaboration
Address user inquiries and concerns; partner with stakeholders to optimize daily experiences
Strategic Planning & Future Readiness
Assess operational complexity and recommend staffing, process, or support enhancements
Supervise future staff as operational needs expand and the shared workplace matures
Provide financial oversight, forecasting, and resource planning for long‑term sustainability
Gather user feedback and develop operational metrics to guide decisions
Advise leadership on future phases, expansions, or changes in occupancy
Contribute to institutional learning about shared, unassigned workplace models
Required Qualifications*
Seven (7) or more years of experience in business management, facilities, operations, or a related field
Demonstrated experience managing a complex organizational change or major office move
Experience working with senior leaders and navigating cross‑unit or cross‑functional dynamics
Experience designing and delivering high‑quality user onboarding or workplace experiences
Proficiency with workplace management systems and collaboration tools
Experience with workplace safety, ADA accessibility, and compliance standards
Experience managing budgets and vendor contracts related to office operations
Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
The work requires, or the supervisor approves a fully onsite presence. Onsite is defined as a designated U‑M owned or leased work location within or outside of the State of Michigan.
Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U‑M EEO Statement The University of Michigan is an equal employment opportunity employer.
#J-18808-Ljbffr