Position Information
Hiring Department: Registration and Records
Reports To: Associate Registrar
Job Location: El Paso, Texas
Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends.
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary: $30,000.00 Annually
Required Application Materials
Resume
Cover Letter
List of three references
Position Summary Provides administrative support to the Registration and Records Office by performing the following duties.
Statement Of Duties And Responsibilities
Works closely with the Office of University Events in preparing and gathering candidate information in preparation for Honors Convocation and Commencement.
Communicates with colleges and departments concerning candidate information needed for Honors Convocation and Commencement.
Communicates with students about release of the withholding of directory information.
Receives from the Student Business Services Office completed and paid graduation application fees, reviews for accuracy and posts the pending degree information in Banner.
Works closely with the Information Technology Department programmers to develop/modify web reports used to extract data for Honors Convocation and Commencement, and the posting of degrees.
Works closely with the CAPP Coordinator concerning degree compliance reports.
Works closely with the contracted Commencement Photographer about commencement arrangements to include submission of candidates’ lists.
Provides lists used for the Honors Convocation and Commencement to the University’s Print Shop for the program booklets, Prospector Newspaper, and Communications Office.
Orders diploma covers from vendor.
Produces reader cards and assigns the sitting order on each card.
Provides statistical reports for commencement and distributes reports.
Coordinates RSVP setup with Tassel and collection of attendance numbers for commencement.
Organizes and coordinates layout of Commencement Check-in in Auxiliary Gym and candidate line up in Memorial Gym.
Obtains graduation lists from college deans and posts degrees and honors in Banner, and provides verification reports to deans on posted degrees for their review and approval.
Provides electronically via the Michael Sutter Diplomate software graduates’ names, degrees and honors information to the vendor used to print the diplomas.
E-mails graduates when diplomas are to be mailed out.
Processes diploma reorders and electronically forwards information to the vendor.
Processes complimentary transcripts for graduated students.
Answers questions and addresses issues concerning diploma requests.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications
Education: Associate's degree.
Experience: Two years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience.
Why Pick UTEP The University of Texas at El Paso (UTEP ) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.
This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature.
Miner Perks and Benefits
Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
Retirement Programs
Longevity Pay
Paid Vacation & Sick Leave
Paid Holidays
Employee Discounts & Perks
Employee Education Assistance program
And much more! Visit our Benefits Summary Page for more information on our additional benefits.
Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.
Additional Information Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds. The noise level for this work environment is usually moderate.
In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.
#J-18808-Ljbffr
Reports To: Associate Registrar
Job Location: El Paso, Texas
Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends.
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary: $30,000.00 Annually
Required Application Materials
Resume
Cover Letter
List of three references
Position Summary Provides administrative support to the Registration and Records Office by performing the following duties.
Statement Of Duties And Responsibilities
Works closely with the Office of University Events in preparing and gathering candidate information in preparation for Honors Convocation and Commencement.
Communicates with colleges and departments concerning candidate information needed for Honors Convocation and Commencement.
Communicates with students about release of the withholding of directory information.
Receives from the Student Business Services Office completed and paid graduation application fees, reviews for accuracy and posts the pending degree information in Banner.
Works closely with the Information Technology Department programmers to develop/modify web reports used to extract data for Honors Convocation and Commencement, and the posting of degrees.
Works closely with the CAPP Coordinator concerning degree compliance reports.
Works closely with the contracted Commencement Photographer about commencement arrangements to include submission of candidates’ lists.
Provides lists used for the Honors Convocation and Commencement to the University’s Print Shop for the program booklets, Prospector Newspaper, and Communications Office.
Orders diploma covers from vendor.
Produces reader cards and assigns the sitting order on each card.
Provides statistical reports for commencement and distributes reports.
Coordinates RSVP setup with Tassel and collection of attendance numbers for commencement.
Organizes and coordinates layout of Commencement Check-in in Auxiliary Gym and candidate line up in Memorial Gym.
Obtains graduation lists from college deans and posts degrees and honors in Banner, and provides verification reports to deans on posted degrees for their review and approval.
Provides electronically via the Michael Sutter Diplomate software graduates’ names, degrees and honors information to the vendor used to print the diplomas.
E-mails graduates when diplomas are to be mailed out.
Processes diploma reorders and electronically forwards information to the vendor.
Processes complimentary transcripts for graduated students.
Answers questions and addresses issues concerning diploma requests.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications
Education: Associate's degree.
Experience: Two years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience.
Why Pick UTEP The University of Texas at El Paso (UTEP ) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.
This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature.
Miner Perks and Benefits
Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
Retirement Programs
Longevity Pay
Paid Vacation & Sick Leave
Paid Holidays
Employee Discounts & Perks
Employee Education Assistance program
And much more! Visit our Benefits Summary Page for more information on our additional benefits.
Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.
Additional Information Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds. The noise level for this work environment is usually moderate.
In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.
#J-18808-Ljbffr