Join The Nation's #1 Trane Dealer
Reliable Heating and Air is growing, and we are looking for an Invoicing Specialist to join our team! We offer a very competitive salary, opportunity to grow and full benefit. We care deeply about training and development. Apply now for an opportunity to join the team today! Summary
We are seeking a detail-oriented, organized Invoicing Specialist to manage all aspects of the invoicing and vendor billing process. This role is responsible for ensuring accuracy, timeliness, and compliance across customer billing, technician service invoice processing, and main-vendor billing that requires complete three-way matching (invoice, invoice number, and packing list). The ideal candidate will support internal departments by providing clear and accurate documentation, resolving routine account issues, and maintaining strong relationships with both clients and vendors. This position will also assist the Credit & Collections team to help maximize accounts receivable turnover and minimize risk. Essential Functions
Preview, review, and import invoices into ServiceTitan. Edit invoices to ensure correct departments, GL coding, and billing codes for accurate revenue flow. Process and reconcile main vendor billing, ensuring three-way match completion (invoice, invoice number, and packing list) prior to payment or entry. Review, validate, and process purchase orders, ensuring accurate alignment with vendor invoices and deliveries. Reclassify erroneous or misallocated miscellaneous funds as needed. Communicate with internal teams and vendors to resolve invoice or billing discrepancies. Provide backup support for all other departmental billing activities. Perform other duties as assigned. Qualifications
High school diploma or GED required. Minimum 2+ years of invoicing or billing experience; vendor billing experience preferred. Understanding of purchase orders and three-way matching processes. ServiceTitan experience preferred; ability to learn new systems quickly. Strong critical-thinking and problem-solving skills. Ability to multitask effectively in a fast-paced environment. Proven ability to process high-volume work accurately and efficiently. Basic knowledge of Microsoft Office (Outlook, Excel, Word). Excellent written and verbal communication skills. A positive, team-oriented attitude with a strong sense of urgency, integrity, and attention to detail. Please note that any offer of employment is conditional upon successful completion of a background check, drug screen, and motor vehicle record review (as applicable). Reliable is proud to be an equal opportunity employer, celebrating diversity and creating an inclusive environment for all employees. We do not discriminate in our employment practices based on race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, genetic information, pregnancy or related condition, marital status, military or veteran status or any other basis protected by federal, state, or local law.
Reliable Heating and Air is growing, and we are looking for an Invoicing Specialist to join our team! We offer a very competitive salary, opportunity to grow and full benefit. We care deeply about training and development. Apply now for an opportunity to join the team today! Summary
We are seeking a detail-oriented, organized Invoicing Specialist to manage all aspects of the invoicing and vendor billing process. This role is responsible for ensuring accuracy, timeliness, and compliance across customer billing, technician service invoice processing, and main-vendor billing that requires complete three-way matching (invoice, invoice number, and packing list). The ideal candidate will support internal departments by providing clear and accurate documentation, resolving routine account issues, and maintaining strong relationships with both clients and vendors. This position will also assist the Credit & Collections team to help maximize accounts receivable turnover and minimize risk. Essential Functions
Preview, review, and import invoices into ServiceTitan. Edit invoices to ensure correct departments, GL coding, and billing codes for accurate revenue flow. Process and reconcile main vendor billing, ensuring three-way match completion (invoice, invoice number, and packing list) prior to payment or entry. Review, validate, and process purchase orders, ensuring accurate alignment with vendor invoices and deliveries. Reclassify erroneous or misallocated miscellaneous funds as needed. Communicate with internal teams and vendors to resolve invoice or billing discrepancies. Provide backup support for all other departmental billing activities. Perform other duties as assigned. Qualifications
High school diploma or GED required. Minimum 2+ years of invoicing or billing experience; vendor billing experience preferred. Understanding of purchase orders and three-way matching processes. ServiceTitan experience preferred; ability to learn new systems quickly. Strong critical-thinking and problem-solving skills. Ability to multitask effectively in a fast-paced environment. Proven ability to process high-volume work accurately and efficiently. Basic knowledge of Microsoft Office (Outlook, Excel, Word). Excellent written and verbal communication skills. A positive, team-oriented attitude with a strong sense of urgency, integrity, and attention to detail. Please note that any offer of employment is conditional upon successful completion of a background check, drug screen, and motor vehicle record review (as applicable). Reliable is proud to be an equal opportunity employer, celebrating diversity and creating an inclusive environment for all employees. We do not discriminate in our employment practices based on race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, genetic information, pregnancy or related condition, marital status, military or veteran status or any other basis protected by federal, state, or local law.