Sales & Catering Administrative Assistant
The Sales & Catering Administrative Assistant plays a vital role in supporting the Sales Office and serving as a central point of contact for departmental communication and organization. This role is ideal for someone who is detail-oriented, highly organized, professional, and passionate about hospitality and client service. Responsibilities Politely and professionally answer the telephone and greets clients. Maintain an organized professional-looking office environment Maintain an accurate and easy-to-use filing system for storing sales documents. Create and distribute reports necessary for the department. Develop professional sales presentation materials, with guidance and utilizing available resources. Respond to inquiries - inbound phone, written, advertising, tradeshows. Conceptualize, draft and send well-constructed and professional correspondence and proposals. Host property tours, familiarizing customers and potential customers with property features, products and services. Maintain positive inner-hotel relationships with all hotel departments to expedite efficient communication. Other duties may be assigned as needed Qualifications Bachelors Degree in Hospitality and Tourism Management preferred or prior Hotel experience required Strong written and verbal communication skills Excellent organizational skills and attention to detail Professional demeanor and customer-focused mindset Ability to multitask and manage deadlines in a fast-paced environment Ability to accurately and efficiently input information into computer systems, with developed computer proficiencies. OPERA & iVvy experience preferred Physical Demands & Work Environment While performing the duties of this Job, the employee is regularly required to sit/stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear and taste or smell. The employee is frequently required to climb or balance and stoop, kneel, crouch, or crawl and must frequently lift and/or move up to 25 pounds. The employee must also be able to go up and down a flight of stairs while carrying up to 25 pounds. The employee may be sometimes exposed to outside weather conditions and the noise level is usually moderate.
The Sales & Catering Administrative Assistant plays a vital role in supporting the Sales Office and serving as a central point of contact for departmental communication and organization. This role is ideal for someone who is detail-oriented, highly organized, professional, and passionate about hospitality and client service. Responsibilities Politely and professionally answer the telephone and greets clients. Maintain an organized professional-looking office environment Maintain an accurate and easy-to-use filing system for storing sales documents. Create and distribute reports necessary for the department. Develop professional sales presentation materials, with guidance and utilizing available resources. Respond to inquiries - inbound phone, written, advertising, tradeshows. Conceptualize, draft and send well-constructed and professional correspondence and proposals. Host property tours, familiarizing customers and potential customers with property features, products and services. Maintain positive inner-hotel relationships with all hotel departments to expedite efficient communication. Other duties may be assigned as needed Qualifications Bachelors Degree in Hospitality and Tourism Management preferred or prior Hotel experience required Strong written and verbal communication skills Excellent organizational skills and attention to detail Professional demeanor and customer-focused mindset Ability to multitask and manage deadlines in a fast-paced environment Ability to accurately and efficiently input information into computer systems, with developed computer proficiencies. OPERA & iVvy experience preferred Physical Demands & Work Environment While performing the duties of this Job, the employee is regularly required to sit/stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear and taste or smell. The employee is frequently required to climb or balance and stoop, kneel, crouch, or crawl and must frequently lift and/or move up to 25 pounds. The employee must also be able to go up and down a flight of stairs while carrying up to 25 pounds. The employee may be sometimes exposed to outside weather conditions and the noise level is usually moderate.