Operations, Finance & Legal Compliance Manager

PFB is seeking an Operations, Finance & Legal Compliance Manager to oversee and enforce standardized practices across the agency's administrative, financial, and legal workflows. This role ensures accuracy, timeliness, and compliance in commission processing, royalty and financial reporting, contract management, and data governance. The ideal candidate has a strong operational mindset, impeccable attention to detail, and experience in publishing, entertainment, or professional services. The role requires strong communication skills, and the ability to collaborate effectively across all parts of the company to ensure our standardized practices are meeting the highest standards.

Key Responsibilities
Financial Operations & Reporting
• Oversee preparation and delivery of commission reports, ensuring accuracy and adherence to agency standards.
• Manage and monitor royalty statement intake, review, analysis, and dissemination to clients and internal teams.
• Manage financial workflows between CFO and staff.
Legal & Contract Compliance
• Maintain and update contract boilerplates, ensuring consistency with industry standards and agency policies.
• Track agency agreements, author directives, contract execution, amendments, rights reversions, expiry dates.
• Ensure agency practices comply with relevant legal and financial regulations pertaining to publishing and representation.
Operational Systems & Standardization
• Maintain and enforce standard operating procedures (SOPs) for all administrative and finance-related workflows.
• Understand, update and optimize databases, rights-management systems, and digital filing structures.
• Coordinate interdepartmental processes to ensure data accuracy, version control, and timely completion of deliverables.
Cross-Functional Communication & Support
• Serve as a key liaison between agents, management team, and external partners to facilitate smooth information flow.
• Train staff on new systems, processes, and compliance requirements.
• Provide operational support during high-volume periods or special projects.
Qualifications
• 5-7+ years of experience in operations, finance, legal administration, or compliance-preferably within a literary agency, publishing house, film/TV agency, or similar environment.
• Strong understanding of publishing contracts, royalty statements, and rights management (or a demonstrated ability to learn quickly).
• Exceptional organizational skills and attention to detail.
• Proficiency with database and CRM systems; ability to design workflows and optimize data structures.
• Strong Excel/Google Sheets skills and comfort with financial documentation.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.

PFB provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.