Vendor Account Specialist
The City of Cedar Rapids is hiring a Vendor Account Specialist to serve as the primary Accounts Payable contact for City suppliers. In this detail-focused role, you'll maintain supplier records, process documentation, reconcile statements, and ensure timely, accurate payments. You'll also respond to vendor inquiries, support audit requests, and manage document storage and compliance with financial regulations. If you're organized, service-oriented, and experienced in accounts payablewe encourage you to apply and help keep our financial operations running smoothly. Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Job Duties & Responsibilities
Receives and processes incoming Accounts Payable supplier documents, maintains supplier information including names, addresses, conflict of interest, and payment information in the financial system. Performs Accounts Payable (AP) voucher review for payment runs. Completes supplier monthly statement reconciliations, primary contact for supplier account and payment inquiries. Responds to external and internal customer and citizen requests for information. Maintains Internal Revenue Service (IRS) B-Notice Information, Garnishment information, Claims Against Contractor requests. Performs all duties of Document Custodian, including fiscal year end external auditor requests for documents, long-term storage of voucher-credit card-supplier documents. Creates training documents Performs related work as required. Required Education and Experience
Associate's Degree in Accounting, Finance or closely related field and one to three years of experience in accounting, general ledger, accounts payable, purchasing or an equivalent combination of education and/or experience. Excellent written, verbal and interpersonal and/or experience. Proficiency with Microsoft Office. Ability to work collaboratively with a diverse population. Position Schedule: Monday-Friday, 8am-5pm Equal Opportunity/Affirmative Action Statement
The City of Cedar Rapids is an equal opportunity/affirmative action employer. All job applicants will receive consideration for employment free from discrimination on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history). Applicants with Disabilities We respect and value people with disabilities and are committed to providing a workplace culture of disability inclusion. People with disabilities are supported during the hiring process and are encouraged to apply for employment with the City of Cedar Rapids. In support of the Americans with Disabilities Act, reasonable accommodations will be provided to those in need of assistance with the application and interview process. To request an accommodation, contact the City's Human Resources department by phone at 319-286-5000 or by email at hr@cedar-rapids.org.
The City of Cedar Rapids is hiring a Vendor Account Specialist to serve as the primary Accounts Payable contact for City suppliers. In this detail-focused role, you'll maintain supplier records, process documentation, reconcile statements, and ensure timely, accurate payments. You'll also respond to vendor inquiries, support audit requests, and manage document storage and compliance with financial regulations. If you're organized, service-oriented, and experienced in accounts payablewe encourage you to apply and help keep our financial operations running smoothly. Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Job Duties & Responsibilities
Receives and processes incoming Accounts Payable supplier documents, maintains supplier information including names, addresses, conflict of interest, and payment information in the financial system. Performs Accounts Payable (AP) voucher review for payment runs. Completes supplier monthly statement reconciliations, primary contact for supplier account and payment inquiries. Responds to external and internal customer and citizen requests for information. Maintains Internal Revenue Service (IRS) B-Notice Information, Garnishment information, Claims Against Contractor requests. Performs all duties of Document Custodian, including fiscal year end external auditor requests for documents, long-term storage of voucher-credit card-supplier documents. Creates training documents Performs related work as required. Required Education and Experience
Associate's Degree in Accounting, Finance or closely related field and one to three years of experience in accounting, general ledger, accounts payable, purchasing or an equivalent combination of education and/or experience. Excellent written, verbal and interpersonal and/or experience. Proficiency with Microsoft Office. Ability to work collaboratively with a diverse population. Position Schedule: Monday-Friday, 8am-5pm Equal Opportunity/Affirmative Action Statement
The City of Cedar Rapids is an equal opportunity/affirmative action employer. All job applicants will receive consideration for employment free from discrimination on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history). Applicants with Disabilities We respect and value people with disabilities and are committed to providing a workplace culture of disability inclusion. People with disabilities are supported during the hiring process and are encouraged to apply for employment with the City of Cedar Rapids. In support of the Americans with Disabilities Act, reasonable accommodations will be provided to those in need of assistance with the application and interview process. To request an accommodation, contact the City's Human Resources department by phone at 319-286-5000 or by email at hr@cedar-rapids.org.