Legal Secretary (Senior Office Specialist)
Government Jobs, Mcminnville, Oregon, United States, 97128
Legal Secretary
Yamhill County has two regular, full-time positions for a Legal Secretary. In this role you will perform advanced secretarial duties to direct and participate in administrative support of workflow within the District Attorney's office. This may include preparation of legal documents. Performs a full range of general and advanced secretarial tasks Must be able to exercise considerable independent judgment in carrying out general and or specialized duties. Performs tasks of a more complex nature than other Office Specialists I and II. Supervision Received: Works under the direct supervision of the Office Manager and Chief Deputy District Attorney. Supervision Exercised: Supervision is not a responsibility of this class. Duties and responsibilities include essential functions of positions assigned to this classification. Depending on assignment, the employee may perform a combination of some or all of the following duties: Greets the general public in person and on the telephone Assists at the reception desk as needed. Often takes call from the public or other parties regarding related cases, e.g., attorneys, victims, and officers. Performs computer input & related research Uses and updates electronic case management systems (PBK). Composes correspondence as needed. Prepares some statistical reports as required. Files appropriate legal documents with the courts and in office files on a daily basis. This includes e-filing. Obtains Criminal Histories using LEDS. Obtains certified copies of documents from other jurisdictions and government agencies. Performs Direct Support to Assigned Deputy District Attorney Completes required data entry on criminal cases and independently assess next action to be taken. Requests and ensures all reports and paper, or digital evidence are obtained, and discovery is provided to appropriate parties in a timely manner and invoiced appropriately. Requests reports and records from agencies or providers. Ensures physical files are assembled when required or requested and closes electronic and physical files. Issues subpoenas' and follow up on service. Calls witnesses, officers, and parties, regarding trial status, including calling off subpoenas. Completes daily filing as required. Other duties as assigned by a supervisor. The Benefits Yamhill County offers generous employee benefits: 15 paid holidays per year. 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day). PERS (Public Employee Retirement System) - 100% employer funded contributions. Full health benefit offerings with employee premiums starting as low as $70.13/month for PPO and $0 monthly for HMO for 2025 to 2026 plan year. Qualifying employer for public service student loan forgiveness. Our Community Yamhill County has approximately 109,000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley, within proximity to the Oregon Coast, the Portland and Salem metropolitan areas, and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits, appeal and superior quality of life found in a small-town community, while enjoying active social and cultural lifestyles found in larger metropolitan areas. Required Information Under the provisions of the Immigration Reform and Control Act of 1986, any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill County does not offer VISA sponsorships. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program. Yamhill County is an Equal Employment Opportunity Employer and values diversity. All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Documents included with this identifying information will be removed from the application packet. Some positions require a criminal history check and a review of driving record. All County positions require regular, prompt, and consistent attendance. Accommodation Under the Americans With Disabilities Act Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-474-4901 or via email at Human_Resources@yamhillcounty.gov. Veterans' Preference Under Oregon law ORS 408.225-408.238, veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify, a Veteran's Hiring Preference Form MUST be completed and submitted with the application along with other supporting documentation. For the form and information for this process please click here. If you need assistance with completing an application for employment or with obtaining a Veteran's Hiring Preference Form, please contact Human Resources at 503-474-4901 or via email at Human_Resources@yamhillcounty.gov. Status of Your Application Please note that Yamhill County communicates with all candidates via e-mail. If you "opt out" or "unsubscribe" from e-mail notifications from NEOGOV, it will impact our ability to communicate with you about job postings.
Yamhill County has two regular, full-time positions for a Legal Secretary. In this role you will perform advanced secretarial duties to direct and participate in administrative support of workflow within the District Attorney's office. This may include preparation of legal documents. Performs a full range of general and advanced secretarial tasks Must be able to exercise considerable independent judgment in carrying out general and or specialized duties. Performs tasks of a more complex nature than other Office Specialists I and II. Supervision Received: Works under the direct supervision of the Office Manager and Chief Deputy District Attorney. Supervision Exercised: Supervision is not a responsibility of this class. Duties and responsibilities include essential functions of positions assigned to this classification. Depending on assignment, the employee may perform a combination of some or all of the following duties: Greets the general public in person and on the telephone Assists at the reception desk as needed. Often takes call from the public or other parties regarding related cases, e.g., attorneys, victims, and officers. Performs computer input & related research Uses and updates electronic case management systems (PBK). Composes correspondence as needed. Prepares some statistical reports as required. Files appropriate legal documents with the courts and in office files on a daily basis. This includes e-filing. Obtains Criminal Histories using LEDS. Obtains certified copies of documents from other jurisdictions and government agencies. Performs Direct Support to Assigned Deputy District Attorney Completes required data entry on criminal cases and independently assess next action to be taken. Requests and ensures all reports and paper, or digital evidence are obtained, and discovery is provided to appropriate parties in a timely manner and invoiced appropriately. Requests reports and records from agencies or providers. Ensures physical files are assembled when required or requested and closes electronic and physical files. Issues subpoenas' and follow up on service. Calls witnesses, officers, and parties, regarding trial status, including calling off subpoenas. Completes daily filing as required. Other duties as assigned by a supervisor. The Benefits Yamhill County offers generous employee benefits: 15 paid holidays per year. 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day). PERS (Public Employee Retirement System) - 100% employer funded contributions. Full health benefit offerings with employee premiums starting as low as $70.13/month for PPO and $0 monthly for HMO for 2025 to 2026 plan year. Qualifying employer for public service student loan forgiveness. Our Community Yamhill County has approximately 109,000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley, within proximity to the Oregon Coast, the Portland and Salem metropolitan areas, and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits, appeal and superior quality of life found in a small-town community, while enjoying active social and cultural lifestyles found in larger metropolitan areas. Required Information Under the provisions of the Immigration Reform and Control Act of 1986, any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill County does not offer VISA sponsorships. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program. Yamhill County is an Equal Employment Opportunity Employer and values diversity. All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Documents included with this identifying information will be removed from the application packet. Some positions require a criminal history check and a review of driving record. All County positions require regular, prompt, and consistent attendance. Accommodation Under the Americans With Disabilities Act Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-474-4901 or via email at Human_Resources@yamhillcounty.gov. Veterans' Preference Under Oregon law ORS 408.225-408.238, veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify, a Veteran's Hiring Preference Form MUST be completed and submitted with the application along with other supporting documentation. For the form and information for this process please click here. If you need assistance with completing an application for employment or with obtaining a Veteran's Hiring Preference Form, please contact Human Resources at 503-474-4901 or via email at Human_Resources@yamhillcounty.gov. Status of Your Application Please note that Yamhill County communicates with all candidates via e-mail. If you "opt out" or "unsubscribe" from e-mail notifications from NEOGOV, it will impact our ability to communicate with you about job postings.