Marketing Events Coordinator East
at Tevora
Reports to Marketing Manager
Fairfax, VA, Scottsdale, AZ, Salt Lake City, UT
Tevora is a tight-knit community of professionals with a shared passion for our craft. Every day, we combine in-depth knowledge of cybersecurity, technology, and compliance to help create more secure digital environments. To Tevorans, every problem is a puzzle in need of solving. We strongly believe that if we put smart, driven people in a room together, they will accomplish great things. We maintain a supportive culture that celebrates continuous learning, diverse perspectives, and sharing the wins. That's why we have our eyes on you.
What’s the role? Tevora is seeking a Marketing Events Coordinator to join our Marketing Events team – a key role focused on supporting the planning and execution of external marketing events that drive brand awareness, client engagement, and sales success. This position requires someone who is highly organized, detail-oriented, travel-ready, and eager to contribute to a fast-paced marketing team.
In this role, you’ll travel across the country as you coordinate and execute luxury marketing events, including concerts, dinners, sporting events and more. Your job is to embody a positive customer experience as you manage logistics to ensure events run smoothly. You’ll work with caterers and venue managers to make sure our high-end events create an executive-level experience and live up to your most discerning standards.
You’ll thrive here if you're proactive, adaptable, and can balance multiple priorities with a positive attitude. Whether you're coordinating event communications, collaborating with internal teams, or wrapping up post-event logistics, your eye for detail and strong communication skills will help make every event a success.
Necessary skills and qualifications:
Bachelor's degree in marketing, events planning, or related field
3-5 years of hands‑on event planning experience
Proven ability to work with clients or internal stakeholders
Self‑starter with the ability to work independently or with a team
Exceptional verbal and written communication skills
Strong attention to detail and organizational skills
Flexible and adaptable
Working knowledge of communications and/or design software such as Word, PowerPoint, Excel, Canva, CVENT, etc.
Experience with planning software such as Monday
Key Responsibilities:
Travel regularly across country to coordinate and execute marketing events
Event research and planning for marketing events
Coordinate day‑to‑day execution for specific events and on‑site logistics, including budget coordination and sponsor communication, with input from Manager and Director.
Complete duties associated with event logistics including confirmation emails and calls; nametags and sign‑in sheet creation
Obtain presentations from director and sponsors
Maintain sponsor communication regarding pre‑event logistics and post‑event wrap‑up
Maintain sales/consulting team communication pre and post event
On‑site event coordination. Overnight travel required
Conduct post‑event duties, including sending final attendee list to sales operations and logistical wrap‑up on attendance and budget to manager the day after the event
Submit invoice request to accounting
Interface with sales representatives to promote events to prospects
Maintain accurate and up‑to‑date records of event details in project management tools such as CVENT and Monday.com
Manage sourcing and purchasing branded swag and promotional items
Manage expense reports for events team
Event registration software management (Cvent)
Collaborate with Internal Marketing Manager on internal events, to include holiday party and other events as needed.
Required to work in the Fairfax, VA, Scottsdale, AZ, or Salt Lake City, UT office twice a week while Tevora is on a hybrid work schedule. Subject to change.
Administrative office management duties, such as mail processing, supply and snack ordering and organization, etc.
Other duties as assigned by marketing leads.
Travel
50% or more
We’ve got you covered!
Comprehensive benefits offering
Paid time off and holidays
401 (k) with Company match
Vibrant work culture
Additional requirements:
A valid driver’s license is required.
Eligibility to work in the United States.
$$24 - $31 an hour
DOE
EEOC Statement
Tevora is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or other applicable legally protected characteristics.
#J-18808-Ljbffr
Reports to Marketing Manager
Fairfax, VA, Scottsdale, AZ, Salt Lake City, UT
Tevora is a tight-knit community of professionals with a shared passion for our craft. Every day, we combine in-depth knowledge of cybersecurity, technology, and compliance to help create more secure digital environments. To Tevorans, every problem is a puzzle in need of solving. We strongly believe that if we put smart, driven people in a room together, they will accomplish great things. We maintain a supportive culture that celebrates continuous learning, diverse perspectives, and sharing the wins. That's why we have our eyes on you.
What’s the role? Tevora is seeking a Marketing Events Coordinator to join our Marketing Events team – a key role focused on supporting the planning and execution of external marketing events that drive brand awareness, client engagement, and sales success. This position requires someone who is highly organized, detail-oriented, travel-ready, and eager to contribute to a fast-paced marketing team.
In this role, you’ll travel across the country as you coordinate and execute luxury marketing events, including concerts, dinners, sporting events and more. Your job is to embody a positive customer experience as you manage logistics to ensure events run smoothly. You’ll work with caterers and venue managers to make sure our high-end events create an executive-level experience and live up to your most discerning standards.
You’ll thrive here if you're proactive, adaptable, and can balance multiple priorities with a positive attitude. Whether you're coordinating event communications, collaborating with internal teams, or wrapping up post-event logistics, your eye for detail and strong communication skills will help make every event a success.
Necessary skills and qualifications:
Bachelor's degree in marketing, events planning, or related field
3-5 years of hands‑on event planning experience
Proven ability to work with clients or internal stakeholders
Self‑starter with the ability to work independently or with a team
Exceptional verbal and written communication skills
Strong attention to detail and organizational skills
Flexible and adaptable
Working knowledge of communications and/or design software such as Word, PowerPoint, Excel, Canva, CVENT, etc.
Experience with planning software such as Monday
Key Responsibilities:
Travel regularly across country to coordinate and execute marketing events
Event research and planning for marketing events
Coordinate day‑to‑day execution for specific events and on‑site logistics, including budget coordination and sponsor communication, with input from Manager and Director.
Complete duties associated with event logistics including confirmation emails and calls; nametags and sign‑in sheet creation
Obtain presentations from director and sponsors
Maintain sponsor communication regarding pre‑event logistics and post‑event wrap‑up
Maintain sales/consulting team communication pre and post event
On‑site event coordination. Overnight travel required
Conduct post‑event duties, including sending final attendee list to sales operations and logistical wrap‑up on attendance and budget to manager the day after the event
Submit invoice request to accounting
Interface with sales representatives to promote events to prospects
Maintain accurate and up‑to‑date records of event details in project management tools such as CVENT and Monday.com
Manage sourcing and purchasing branded swag and promotional items
Manage expense reports for events team
Event registration software management (Cvent)
Collaborate with Internal Marketing Manager on internal events, to include holiday party and other events as needed.
Required to work in the Fairfax, VA, Scottsdale, AZ, or Salt Lake City, UT office twice a week while Tevora is on a hybrid work schedule. Subject to change.
Administrative office management duties, such as mail processing, supply and snack ordering and organization, etc.
Other duties as assigned by marketing leads.
Travel
50% or more
We’ve got you covered!
Comprehensive benefits offering
Paid time off and holidays
401 (k) with Company match
Vibrant work culture
Additional requirements:
A valid driver’s license is required.
Eligibility to work in the United States.
$$24 - $31 an hour
DOE
EEOC Statement
Tevora is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or other applicable legally protected characteristics.
#J-18808-Ljbffr