The Benefit Specialist (BS) is an integral part of the Human Resources department that supports employees at the Museum’s Main Campus as well as our two-house museums, Bayou Bend and Rienzi. This individual will serve as the subject matter expert and administrator for the Museum’s benefits program which includes medical, dental, vision, life insurance, flexible spending accounts, leaves of absences, and retirements. This position will serve as one of our main points of contact with the benefit carriers and brokers.
As one of our first points of contact, the BS is responsible for educating staff on eligible benefits, including (but not limited to) medical, dental, vision, 403(b) plan, life insurance and total rewards offerings. The BS will also serve as a backup to assist with managing enrollments, qualifying life events, leaves of absences, terminations, TWC claims, Workers Compensation and COBRA.
Group Insurance Plans:
In partnership with external stakeholders, (brokers and insurance carriers), manages annual open enrollment process and all benefits communications Function as a liaison with the insurance carrier representatives and plan brokers for benefit changes, plan design changes, annual contract renewals, and other projects Make recommendations in conjunction with broker for changes in plan designs, plan document language, and vendor selection Serve in a key role to shape total reward strategies that will help to assess, design, and implement innovative programs or enhancements Responds to employee inquiries regarding benefit plans, and provides assistance to employees on benefit issues with the carriers Processes and monitors life insurance claims Liaison with outside audit firm for preparation of the form 5500 Plan and organize the annual employee Health & Wellness Fair Plan and organize annual vaccines on site Prepare and submit annual PCORI fees (IRS form 720) Defined Benefit Plan:
Functions as a liaison with plan record keepers to resolve any issues with employee accounts Administers member activity for inactive record keeper Conducts annual nondiscrimination testing process and administers corrective actions, if needed Liaison with outside audit firm for the annual plan audit and preparation of the form 5500 Monitor small sum distributions and forfeiture accounts In partnership with Payroll, helps to ensure timely remittance of employee and employer contributions as needed. Compliance:
Along with the plan brokers, monitors regulatory changes impacting benefit plans and assures our plans are in compliance Implements changes to plans, plan documentation or communications as a result of regulatory changes Responsible for the fulfillment to employees of all required plan notices. Summary Annual Reports, Creditable coverage letters, fee disclosures, Summary Plan Descriptions, etc. Support compliance with ACA, COBRA, ERISA, HIPAA, and applicable state benefits regulations Plan and coordinate all Committee activity. Liaison with committee members, along with plan brokers and record keepers for agenda and minutes. Responsible for the administration, implementation and management of Committee decisions. Databases, Interfaces:
Working knowledge and understanding of file feeds to carriers Lead projects that require a change to the HR system, in unison with HRIS and UKG (Payroll/HR system) Skills, Knowledge, and Abilities:
Strong understanding of benefit plans, regulatory and legal matters relating to benefits Strong knowledge of HR benefits practices (the good ones). Working knowledge of benefit plan administration Highly analytical and detail oriented Excellent communication, writing and presentation skills Working knowledge of HR databases – UKG a plus! Strong computer skills and understanding of Microsoft 365 required Strong interpersonal skills and the ability to work with all levels of employees using tact and diplomacy Bilingual skills useful (Spanish/English) Must be able to work in an environment with consistent interruptions and changing priorities Must be flexible with work schedule and be willing to commit to occasional evenings and weekends, as necessary as the museum is a 24/7 operation which may at times require direct communication with staff working 2nd and 3rd Curious approach to work combined with an enthusiastic demeanor (also known as “can do” spirit), strong customer service mindset and the ability to build positive relationships across all roles within the Museum Education and Experience:
Bachelor's degree in related field preferred OR an equivalent combination of experience and education from which comparable and demonstrable knowledge, skills and abilities have been achieved. 5 or more years of experience in human resources, with an emphasis on benefit plan administration required Experience working with HR databases, benefits administration platforms and third-party vendors. Strong Excel and reporting skills are a MUST. CEBS, CBP, SHRM-CP / SHRM-SCP or PHR/SPHR – a plus Position Available Title: Benefits Specialist Schedule: 35-hour work week – 9 am to 5 pm Pay Rate: Please see “Compensation” below Work Location: Museum of Fine Arts, Houston Working Conditions and Physical Demands
Work will primarily be performed in an office environment. Work will involve extended sitting, and extensive computer use. With or without reasonable accommodation, the individual selected must have the capacity to perform effectively all essential functions. In addition to the other demands mentioned, the demands of the job may or will include Must undergo and meet company standards for background and reference checks Required ability to handle multiple tasks concurrently Seeing, hearing, speaking, and writing clearly in order to communicate with staff, guests and others Frequent sitting, which may be required for extended periods of time Good vision or corrected by use of glasses and/or contacts for reading and viewing abilities Equal Opportunities for All The Museum of Fine Arts, Houston (MFAH) is committed to attracting and retaining talented individuals who can contribute meaningfully to our mission and organizational excellence. We welcome all applicants whose skills, experience, and perspectives prepare them to succeed in this role and support the Museum’s work in serving a broad public .MFAH is an equal opportunity employer. Employment decisions are made based on qualifications, merit, and business needs, and without regard to any characteristic protected by applicable federal, state, or local law. We are committed to fair and consistent employment practices and to maintaining a professional, respectful workplace for all employees .We recognize that no candidate meets every qualification listed in a job description. If your background and experience align with many of the responsibilities and requirements of this position, we encourage you to apply. MFAH is committed to ensuring equal access to employment opportunities. Qualified individuals with disabilities may request reasonable accommodations to participate in the application process, interview process, perform essential job functions, and access the benefits and all other privileges of employment. Requests for reasonable accommodation may be directed to the Human Resources Department at HR@mfah.org The Museum of Fine Arts, Houston, offers an excellent benefits package that includes Medical Insurance: Employee and dependent coverage through a choice of managed health care program Dental Insurance: Employee and dependent coverage through two plan choice Vision Insurance: Employee and dependent coverage through a vision program Group health, dental and vision insurance coverage available and effective the first of the month following employment with the MFAH for this role Life Insurance & AD&D: Employee coverage at no cost to the employee Long Term Disability: Employee coverage at no cost to the employee The MFAH provides a generous schedule for time off under the following benefit categories Paid Time Off - Used for absences from work such as vacation, illness of short duration, and personal reasons. Hours are accrued biweekly, based on employment status, length of service, and hours worked Reserve Time Off - Used for extended illnesses. Employees accrue up to 6 days per year, up to a maximum of 120 days Holidays - Full-time employees receive eleven paid holidays per year Volunteer Time Off - The MFAH supports activities that enhance and serve the communities in which we live and work. Employees receive up to 40 hours of paid time off annually to give back and volunteer Other Benefits Staff may contribute to the MFAH Retirement Savings Plan. Eligible staff contributing to the plan may receive up to a 5% matching contribution from the MFAH after one year of service. (We also recognize prior nonprofit service which will provide for an accelerated employer match) Roth IRA also available MFAH Membership – Staff receive a free Family-level membership Discounts – Staff receive discounts on purchases at the Museum shop and all on campus eateries and courses for you or your family at the Glassell School of Art
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In partnership with external stakeholders, (brokers and insurance carriers), manages annual open enrollment process and all benefits communications Function as a liaison with the insurance carrier representatives and plan brokers for benefit changes, plan design changes, annual contract renewals, and other projects Make recommendations in conjunction with broker for changes in plan designs, plan document language, and vendor selection Serve in a key role to shape total reward strategies that will help to assess, design, and implement innovative programs or enhancements Responds to employee inquiries regarding benefit plans, and provides assistance to employees on benefit issues with the carriers Processes and monitors life insurance claims Liaison with outside audit firm for preparation of the form 5500 Plan and organize the annual employee Health & Wellness Fair Plan and organize annual vaccines on site Prepare and submit annual PCORI fees (IRS form 720) Defined Benefit Plan:
Functions as a liaison with plan record keepers to resolve any issues with employee accounts Administers member activity for inactive record keeper Conducts annual nondiscrimination testing process and administers corrective actions, if needed Liaison with outside audit firm for the annual plan audit and preparation of the form 5500 Monitor small sum distributions and forfeiture accounts In partnership with Payroll, helps to ensure timely remittance of employee and employer contributions as needed. Compliance:
Along with the plan brokers, monitors regulatory changes impacting benefit plans and assures our plans are in compliance Implements changes to plans, plan documentation or communications as a result of regulatory changes Responsible for the fulfillment to employees of all required plan notices. Summary Annual Reports, Creditable coverage letters, fee disclosures, Summary Plan Descriptions, etc. Support compliance with ACA, COBRA, ERISA, HIPAA, and applicable state benefits regulations Plan and coordinate all Committee activity. Liaison with committee members, along with plan brokers and record keepers for agenda and minutes. Responsible for the administration, implementation and management of Committee decisions. Databases, Interfaces:
Working knowledge and understanding of file feeds to carriers Lead projects that require a change to the HR system, in unison with HRIS and UKG (Payroll/HR system) Skills, Knowledge, and Abilities:
Strong understanding of benefit plans, regulatory and legal matters relating to benefits Strong knowledge of HR benefits practices (the good ones). Working knowledge of benefit plan administration Highly analytical and detail oriented Excellent communication, writing and presentation skills Working knowledge of HR databases – UKG a plus! Strong computer skills and understanding of Microsoft 365 required Strong interpersonal skills and the ability to work with all levels of employees using tact and diplomacy Bilingual skills useful (Spanish/English) Must be able to work in an environment with consistent interruptions and changing priorities Must be flexible with work schedule and be willing to commit to occasional evenings and weekends, as necessary as the museum is a 24/7 operation which may at times require direct communication with staff working 2nd and 3rd Curious approach to work combined with an enthusiastic demeanor (also known as “can do” spirit), strong customer service mindset and the ability to build positive relationships across all roles within the Museum Education and Experience:
Bachelor's degree in related field preferred OR an equivalent combination of experience and education from which comparable and demonstrable knowledge, skills and abilities have been achieved. 5 or more years of experience in human resources, with an emphasis on benefit plan administration required Experience working with HR databases, benefits administration platforms and third-party vendors. Strong Excel and reporting skills are a MUST. CEBS, CBP, SHRM-CP / SHRM-SCP or PHR/SPHR – a plus Position Available Title: Benefits Specialist Schedule: 35-hour work week – 9 am to 5 pm Pay Rate: Please see “Compensation” below Work Location: Museum of Fine Arts, Houston Working Conditions and Physical Demands
Work will primarily be performed in an office environment. Work will involve extended sitting, and extensive computer use. With or without reasonable accommodation, the individual selected must have the capacity to perform effectively all essential functions. In addition to the other demands mentioned, the demands of the job may or will include Must undergo and meet company standards for background and reference checks Required ability to handle multiple tasks concurrently Seeing, hearing, speaking, and writing clearly in order to communicate with staff, guests and others Frequent sitting, which may be required for extended periods of time Good vision or corrected by use of glasses and/or contacts for reading and viewing abilities Equal Opportunities for All The Museum of Fine Arts, Houston (MFAH) is committed to attracting and retaining talented individuals who can contribute meaningfully to our mission and organizational excellence. We welcome all applicants whose skills, experience, and perspectives prepare them to succeed in this role and support the Museum’s work in serving a broad public .MFAH is an equal opportunity employer. Employment decisions are made based on qualifications, merit, and business needs, and without regard to any characteristic protected by applicable federal, state, or local law. We are committed to fair and consistent employment practices and to maintaining a professional, respectful workplace for all employees .We recognize that no candidate meets every qualification listed in a job description. If your background and experience align with many of the responsibilities and requirements of this position, we encourage you to apply. MFAH is committed to ensuring equal access to employment opportunities. Qualified individuals with disabilities may request reasonable accommodations to participate in the application process, interview process, perform essential job functions, and access the benefits and all other privileges of employment. Requests for reasonable accommodation may be directed to the Human Resources Department at HR@mfah.org The Museum of Fine Arts, Houston, offers an excellent benefits package that includes Medical Insurance: Employee and dependent coverage through a choice of managed health care program Dental Insurance: Employee and dependent coverage through two plan choice Vision Insurance: Employee and dependent coverage through a vision program Group health, dental and vision insurance coverage available and effective the first of the month following employment with the MFAH for this role Life Insurance & AD&D: Employee coverage at no cost to the employee Long Term Disability: Employee coverage at no cost to the employee The MFAH provides a generous schedule for time off under the following benefit categories Paid Time Off - Used for absences from work such as vacation, illness of short duration, and personal reasons. Hours are accrued biweekly, based on employment status, length of service, and hours worked Reserve Time Off - Used for extended illnesses. Employees accrue up to 6 days per year, up to a maximum of 120 days Holidays - Full-time employees receive eleven paid holidays per year Volunteer Time Off - The MFAH supports activities that enhance and serve the communities in which we live and work. Employees receive up to 40 hours of paid time off annually to give back and volunteer Other Benefits Staff may contribute to the MFAH Retirement Savings Plan. Eligible staff contributing to the plan may receive up to a 5% matching contribution from the MFAH after one year of service. (We also recognize prior nonprofit service which will provide for an accelerated employer match) Roth IRA also available MFAH Membership – Staff receive a free Family-level membership Discounts – Staff receive discounts on purchases at the Museum shop and all on campus eateries and courses for you or your family at the Glassell School of Art
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