Job Summary
At Avondale Toyota we endeavor to change the automotive industry by providing an authentic, healthy and world class experience for our customers and our employees through passionate and disciplined application of our One Price, One Person philosophy. The Document Specialist is responsible for providing support to the Sales & Finance Department by preparing deal documentation, processing all new and used car contracts, performing Sales & Finance Manager payroll and paying off vehicles.
Job Duties
Provide a world class experience for your customers, colleagues, and employees
Adhere at all times to the One Price, One Person ® philosophy
Execute all duties in a manner consistent with our values: high-character, engaged, team-player
Relentlessly strive to improve the overall quality of deal documentation and minimize errors
Prepare and audit all vehicle sales documentation.
Accurately calculate tax and registration fees
Ensure no documentation is missing and is defect free.
Post deals in Dealer Management System (Reynolds)
Assign and distribute electronic contracts to the appropriate lender
Package and overnight paper contracts to the appropriate lender
Immediately process deals that are ready to be funded and record on the Sales Trip Pad
Reconcile sales commissions and process payroll two times per month
Log any unmet deal stipulations (Doc Log) and notify the Sales & Finance Manager immediately
Log any canceled transactions and notify appropriate personnelCollect any money due and adhere to strict cash handling guidelines
Other duties as assigned
Requirements
Detail oriented
A positive attitude, high level of engagement, sense of urgency, process discipline and customer centricity
Fast learner
Critical thinker
Effective time management
Excellent verbal and written communication skills, as well as interpersonal skills to effectively work with employees, colleagues, vendors, and factory personnel
Exceptional organization and multi-tasking skills
Data processing
Data entry
Check processing
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Job Duties
Provide a world class experience for your customers, colleagues, and employees
Adhere at all times to the One Price, One Person ® philosophy
Execute all duties in a manner consistent with our values: high-character, engaged, team-player
Relentlessly strive to improve the overall quality of deal documentation and minimize errors
Prepare and audit all vehicle sales documentation.
Accurately calculate tax and registration fees
Ensure no documentation is missing and is defect free.
Post deals in Dealer Management System (Reynolds)
Assign and distribute electronic contracts to the appropriate lender
Package and overnight paper contracts to the appropriate lender
Immediately process deals that are ready to be funded and record on the Sales Trip Pad
Reconcile sales commissions and process payroll two times per month
Log any unmet deal stipulations (Doc Log) and notify the Sales & Finance Manager immediately
Log any canceled transactions and notify appropriate personnelCollect any money due and adhere to strict cash handling guidelines
Other duties as assigned
Requirements
Detail oriented
A positive attitude, high level of engagement, sense of urgency, process discipline and customer centricity
Fast learner
Critical thinker
Effective time management
Excellent verbal and written communication skills, as well as interpersonal skills to effectively work with employees, colleagues, vendors, and factory personnel
Exceptional organization and multi-tasking skills
Data processing
Data entry
Check processing
#J-18808-Ljbffr