Executive Assistant / Executive Business Partner
primegrp.com, San Francisco, California, United States, 94199
Description
San Francisco, CA (Onsite)
$130,315 – $144,795 per year + annual discretionary bonus
About Prime Prime Residential is a leading multifamily real estate owner and operator headquartered in San Francisco, with a portfolio spanning more than 20,000 apartment units and $6 billion of AUM across the West Coast. For more than three decades, we have invested in creating and enhancing communities with a focus on long-term, sustainable growth. Prime Residential is recognized as a trusted investment manager and multifamily operator committed to delivering lasting results for our investors.
About The Role Prime Residential’s Executive Assistant / Executive Business Partner (EA/EBP) serves as a highly trusted partner to senior leadership, playing a pivotal role in enabling executive effectiveness and operational momentum. This position blends elevated executive support with strategic coordination and project partnership, helping leaders remain focused on the priorities that drive performance and long-term growth.
The EA/EBP anticipates needs before they arise, manages complex schedules and communications with professionalism and discretion, and brings clarity and follow-through across meetings, initiatives, and executive priorities. Success in this role requires strong judgment, adaptability, and the ability to operate with both precision and strategic awareness.
Designed with flexible scope, the final title, leveling, and compensation will align with demonstrated experience, capability, and evolving business needs.
Who You Are
A proactive, confident partner
who anticipates needs, exercises sound judgment, and keeps priorities moving forward with clarity and momentum.
A highly organized operator
who thrives in fast‑paced, high‑urgency environments and brings structure, follow‑through, and calm execution amid shifting demands.
A polished communicator
with strong executive presence, capable of engaging stakeholders thoughtfully while representing leadership with professionalism and discretion.
A detail‑driven professional
who manages sensitive and confidential information with integrity, precision, and a high standard of excellence.
What You’ll Do Executive Support (President + Senior Leadership Team)
Manage complex, high‑volume calendars and meeting coordination with urgency and accuracy
Coordinate detailed travel logistics, including itineraries, transportation, and accommodations
Draft, revise, and proofread executive communications, presentations, and reports
Screen communications and serve as a liaison with internal and external stakeholders
Prepare materials and ensure leaders are set up for successful meetings and engagements
Strategic Coordination & Executive Partnership
Track executive priorities, initiatives, and follow‑ups to maintain momentum
Support planning and preparation for leadership meetings, offsites, and key business reviews
Help organize projects, timelines, and cross‑functional coordination
Provide visibility into action items, risks, and next steps across initiatives
Contribute to process improvements that enhance executive effectiveness
Business Operations & Administration
Process invoices, expense reports, and T&E submissions; reconcile purchasing card activity
Maintain organized digital files, executive contacts, and key department documentation Prepare and format presentations, reports, and spreadsheets for executive use
Support onboarding coordination and administrative logistics as needed
Maintain confidentiality and strong judgment across sensitive information
Meetings & Execution
Coordinate meeting logistics, agendas, and follow‑up actions
Partner with stakeholders across teams to remove roadblocks and keep work moving
Attend select meetings to capture notes, action items, and next steps when needed
Help drive consistency in rhythm‑of‑business processes and communication flow
Build strong cross‑functional relationships to support seamless execution
Scope & Leveling This role may operate at either an Executive Assistant or Executive Business Partner level. Final title, scope, and compensation will be determined based on demonstrated experience, business need, and organizational alignment.
Requirements
BS/BA degree preferred
7–10 years of experience supporting senior executives (C‑suite preferred) in a fast‑paced environment
Demonstrated ability to manage complex calendars, competing priorities, and time‑sensitive logistics with precision and sound judgment
Proven experience operating at an Executive Business Partner level, serving as a strategic extension of leadership and driving cross‑functional alignment and execution
Exceptional written and verbal communication skills, with the ability to craft polished, executive‑level materials and correspondence
Strong organizational discipline and attention to detail, with the ability to work independently in high‑accountability environments
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort quickly learning and navigating new systems and technologies
What We Offer At Prime Residential, we believe our people are our greatest investment. We’re proud to provide benefits that support your health and growth, including:
Comprehensive medical, dental, and vision coverage.
PTO plus 11 company holidays, 2 floating holidays, a day off for your birthday, and a day to give back through volunteering.
A 401k plan with company match up to 4% to help you plan for the future.
Tuition reimbursement to support your continuous learning and career development.
A housing discount at Prime Residential communities.
Privacy Notice https://www.primegrp.com/ccpa-info-current-and-prospective-employees/
At Prime Residential, we celebrate and support diversity for the benefit of our employees, our business, and our community. Prime is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Prime is also committed to compliance with all fair employment practices regarding citizenship and immigration status and, where applicable, pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.
Regarding Prime Residential's Compensation Philosophy:
The pay range for this position refers to what we reasonably expect to compensate for this role. Individual compensation is based on various factors, including experience, education, skillset, and geographic location. The specified range is reflective of the intended regional labor market.
PLEASE NOTE:
To promote equity and uphold our internal compensation standards, the target base and bonus for this position are non‑negotiable. Additionally, job postings reflect 90‑100% of the job value. Job value refers to the company’s internal estimate of a role’s worth based on research and pay practices, and acts as a guide for setting fair and consistent compensation. Internal candidates promoted into a new role can expect to receive an offer at 90% of the job value. This allows room for growth while developing in a new role.
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$130,315 – $144,795 per year + annual discretionary bonus
About Prime Prime Residential is a leading multifamily real estate owner and operator headquartered in San Francisco, with a portfolio spanning more than 20,000 apartment units and $6 billion of AUM across the West Coast. For more than three decades, we have invested in creating and enhancing communities with a focus on long-term, sustainable growth. Prime Residential is recognized as a trusted investment manager and multifamily operator committed to delivering lasting results for our investors.
About The Role Prime Residential’s Executive Assistant / Executive Business Partner (EA/EBP) serves as a highly trusted partner to senior leadership, playing a pivotal role in enabling executive effectiveness and operational momentum. This position blends elevated executive support with strategic coordination and project partnership, helping leaders remain focused on the priorities that drive performance and long-term growth.
The EA/EBP anticipates needs before they arise, manages complex schedules and communications with professionalism and discretion, and brings clarity and follow-through across meetings, initiatives, and executive priorities. Success in this role requires strong judgment, adaptability, and the ability to operate with both precision and strategic awareness.
Designed with flexible scope, the final title, leveling, and compensation will align with demonstrated experience, capability, and evolving business needs.
Who You Are
A proactive, confident partner
who anticipates needs, exercises sound judgment, and keeps priorities moving forward with clarity and momentum.
A highly organized operator
who thrives in fast‑paced, high‑urgency environments and brings structure, follow‑through, and calm execution amid shifting demands.
A polished communicator
with strong executive presence, capable of engaging stakeholders thoughtfully while representing leadership with professionalism and discretion.
A detail‑driven professional
who manages sensitive and confidential information with integrity, precision, and a high standard of excellence.
What You’ll Do Executive Support (President + Senior Leadership Team)
Manage complex, high‑volume calendars and meeting coordination with urgency and accuracy
Coordinate detailed travel logistics, including itineraries, transportation, and accommodations
Draft, revise, and proofread executive communications, presentations, and reports
Screen communications and serve as a liaison with internal and external stakeholders
Prepare materials and ensure leaders are set up for successful meetings and engagements
Strategic Coordination & Executive Partnership
Track executive priorities, initiatives, and follow‑ups to maintain momentum
Support planning and preparation for leadership meetings, offsites, and key business reviews
Help organize projects, timelines, and cross‑functional coordination
Provide visibility into action items, risks, and next steps across initiatives
Contribute to process improvements that enhance executive effectiveness
Business Operations & Administration
Process invoices, expense reports, and T&E submissions; reconcile purchasing card activity
Maintain organized digital files, executive contacts, and key department documentation Prepare and format presentations, reports, and spreadsheets for executive use
Support onboarding coordination and administrative logistics as needed
Maintain confidentiality and strong judgment across sensitive information
Meetings & Execution
Coordinate meeting logistics, agendas, and follow‑up actions
Partner with stakeholders across teams to remove roadblocks and keep work moving
Attend select meetings to capture notes, action items, and next steps when needed
Help drive consistency in rhythm‑of‑business processes and communication flow
Build strong cross‑functional relationships to support seamless execution
Scope & Leveling This role may operate at either an Executive Assistant or Executive Business Partner level. Final title, scope, and compensation will be determined based on demonstrated experience, business need, and organizational alignment.
Requirements
BS/BA degree preferred
7–10 years of experience supporting senior executives (C‑suite preferred) in a fast‑paced environment
Demonstrated ability to manage complex calendars, competing priorities, and time‑sensitive logistics with precision and sound judgment
Proven experience operating at an Executive Business Partner level, serving as a strategic extension of leadership and driving cross‑functional alignment and execution
Exceptional written and verbal communication skills, with the ability to craft polished, executive‑level materials and correspondence
Strong organizational discipline and attention to detail, with the ability to work independently in high‑accountability environments
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort quickly learning and navigating new systems and technologies
What We Offer At Prime Residential, we believe our people are our greatest investment. We’re proud to provide benefits that support your health and growth, including:
Comprehensive medical, dental, and vision coverage.
PTO plus 11 company holidays, 2 floating holidays, a day off for your birthday, and a day to give back through volunteering.
A 401k plan with company match up to 4% to help you plan for the future.
Tuition reimbursement to support your continuous learning and career development.
A housing discount at Prime Residential communities.
Privacy Notice https://www.primegrp.com/ccpa-info-current-and-prospective-employees/
At Prime Residential, we celebrate and support diversity for the benefit of our employees, our business, and our community. Prime is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Prime is also committed to compliance with all fair employment practices regarding citizenship and immigration status and, where applicable, pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.
Regarding Prime Residential's Compensation Philosophy:
The pay range for this position refers to what we reasonably expect to compensate for this role. Individual compensation is based on various factors, including experience, education, skillset, and geographic location. The specified range is reflective of the intended regional labor market.
PLEASE NOTE:
To promote equity and uphold our internal compensation standards, the target base and bonus for this position are non‑negotiable. Additionally, job postings reflect 90‑100% of the job value. Job value refers to the company’s internal estimate of a role’s worth based on research and pay practices, and acts as a guide for setting fair and consistent compensation. Internal candidates promoted into a new role can expect to receive an offer at 90% of the job value. This allows room for growth while developing in a new role.
#J-18808-Ljbffr