Sales & Events Coordinator
Senator John Heinz History Center, Phila, Pennsylvania, United States
The Senator John Heinz History Center is a Smithsonian-affiliated Museum and a first-day Pittsburgh attraction that presents compelling stories from American history with a Western Pennsylvania connection, all in an interactive and engaging environment for visitors of all ages. The largest history museum in Pennsylvania, the AAM-accredited History Center attracts large and diverse audiences to its 370,000-square-foot facility in Pittsburgh’s historic Strip District that includes six floors of long-term and changing exhibition space along with spectacular spaces for unique events.
The History Center’s family of museums includes the Western Pennsylvania Sports Museum, a dynamic museum-within-a-museum; the Fort Pitt Museum in Point State Park; and Meadowcroft Rockshelter & Historic Village, a National Historic Landmark located in Avella, Washington County, Pa. The History Center also leads a partnership of more than 125 regional historical societies, museum
s, and organizations dedicated to preserving local history – the History Center Affiliates Program.
A popular destination for families and visitors to our region, the History Center attracts more than 250,000 visitors annually and reaches millions through virtual programs and digital outreach. The History Center was recently recognized as America’s #1 History Museum by USA TODAY and “Pittsburgh’s Best Museum” by Pittsburgh Magazine.
Role Description The Events Coordinator provides on-site management of events including taking sales appointments, contract negotiations, coordinating event details with private and corporate clients, providing day-of coordination of events, and post-event follow-up. The Events Coordinator responds to telephone and web inquiries, processes contracts and payments, and shares in the management of room scheduling, and coordination of event assets.
The Events Coordinator will foster positive internal and external relationships, bring energy, enthusiasm, and endeavor to work in a collaborative environment in order to maintain and grow the financial strength of the institution through the sales and management of rental events.
This is a full-time, salary/non-exempt position reporting to the Director of Sales & Events and is based in Pittsburgh, Pennsylvania.
Qualifications The successful candidate will have at least two years of professional events experience, with a proven track record in sales and event management, and an Associate’s degree in events, hospitality, marketing, or a related field is preferred.
The candidate should be able to manage projects equally well independently as well as part of a team; multi-task, meet deadlines, and work well in a fast-paced work environment; be able to innovate, solve problems and remain calm under pressure; and be capable of overcoming issues as they arise. The Event Coordinator must be capable of motivating and overseeing a team of Event Associates who report to the Senior Sales and Events Manager and Director of Events and are responsible for the set-up and tear-down of events. Strong oral and written communication skills and the ability to communicate effectively with a wide variety of people are essential. The candidate should be proficient in all Microsoft Office applications including Outlook, Word, Power Point, and Excel. Availability to work evenings and weekends is essential.
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The History Center’s family of museums includes the Western Pennsylvania Sports Museum, a dynamic museum-within-a-museum; the Fort Pitt Museum in Point State Park; and Meadowcroft Rockshelter & Historic Village, a National Historic Landmark located in Avella, Washington County, Pa. The History Center also leads a partnership of more than 125 regional historical societies, museum
s, and organizations dedicated to preserving local history – the History Center Affiliates Program.
A popular destination for families and visitors to our region, the History Center attracts more than 250,000 visitors annually and reaches millions through virtual programs and digital outreach. The History Center was recently recognized as America’s #1 History Museum by USA TODAY and “Pittsburgh’s Best Museum” by Pittsburgh Magazine.
Role Description The Events Coordinator provides on-site management of events including taking sales appointments, contract negotiations, coordinating event details with private and corporate clients, providing day-of coordination of events, and post-event follow-up. The Events Coordinator responds to telephone and web inquiries, processes contracts and payments, and shares in the management of room scheduling, and coordination of event assets.
The Events Coordinator will foster positive internal and external relationships, bring energy, enthusiasm, and endeavor to work in a collaborative environment in order to maintain and grow the financial strength of the institution through the sales and management of rental events.
This is a full-time, salary/non-exempt position reporting to the Director of Sales & Events and is based in Pittsburgh, Pennsylvania.
Qualifications The successful candidate will have at least two years of professional events experience, with a proven track record in sales and event management, and an Associate’s degree in events, hospitality, marketing, or a related field is preferred.
The candidate should be able to manage projects equally well independently as well as part of a team; multi-task, meet deadlines, and work well in a fast-paced work environment; be able to innovate, solve problems and remain calm under pressure; and be capable of overcoming issues as they arise. The Event Coordinator must be capable of motivating and overseeing a team of Event Associates who report to the Senior Sales and Events Manager and Director of Events and are responsible for the set-up and tear-down of events. Strong oral and written communication skills and the ability to communicate effectively with a wide variety of people are essential. The candidate should be proficient in all Microsoft Office applications including Outlook, Word, Power Point, and Excel. Availability to work evenings and weekends is essential.
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