The Proposal Coordinator supports KEMRON’s Marketing and Proposal team by coordinating proposal schedules, compliance, content collection, and document production. This role helps deliver compliant, well-produced proposals and related materials on time, working with technical staff, senior management and leadership, as well as external clients and JV partners.
PRIMARY RESPONSIBILITIES
Coordinate proposal kickoff activities: outlines, compliance matrix, schedule, assignments, review cycles, and production plan
Track task status and drive follow-through with contributors; flag risks early
Maintain file control and version discipline; manage folders and naming conventions
Perform report processing and production: Word formatting (styles, headers/footers, pagination), layout cleanup, and final assembly
Produce submission-ready PDFs using Adobe Acrobat Pro (combine, optimize, bookmarks, hyperlinks, accessibility/tagging as required, final QC)
Proofread and QC for grammar, consistency, and compliance with RFP/RFQ instructions
Maintain and update proposal library content (resumes, project sheets, boilerplate, templates, forms, past performance)
Coordinate graphics requests and integrate graphics into draft and final documents
Support smaller proposals/qualifications packages and marketing deliverables as assigned
Support proposal submissions (portal uploads, file packaging, print coordination when needed)
INTERNAL PROMOTION ELIGIBILITY
Demonstrated ability to meet deadlines, manage details, and support cross-functional work
REQUIRED QUALIFICATIONS
2+ years of experience supporting proposals, reporting, marketing production, or document-intensive project work
Adobe Acrobat Pro proficiency for PDF production and final assembly
Report processing/production experience (formatting, QA/QC, and producing submission-ready documents)
Strong proofreading, grammar, and attention to deta
Professional communication and follow-up skills; able to work with technical staff and leadership
Proficiency with Microsoft Office (Word, Excel, Outlook; SharePoint/Teams preferred)
Ability to work prolonged periods at a computer with sustained attention to detail
Ability to manage stress under pressure and maintain quality while working against tight deadlines
PREFERRED QUALIFICATIONS
Government contracting proposal experience (federal/state/local)
Familiarity with compliance matrices and RFP/RFQ interpretation
Experience with procurement portals and electronic submissions
Adobe Creative Suite (InDesign/Illustrator/Photoshop) experience
Basic graphics coordination (working with designers, placing graphics, managing captions/references)
WORK LOCATION / SCHEDULE
Atlanta-based or remote (U.S.), availability aligned to Eastern Time business hours is preferred
Standard business hours with flexibility during submittals
PHYSICAL DEMANDS
Extended computer work, including repetitive use of keyboard/mouse and prolonged screen time.
Requires sustained focus for detailed document review, formatting, and quality checks.
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PRIMARY RESPONSIBILITIES
Coordinate proposal kickoff activities: outlines, compliance matrix, schedule, assignments, review cycles, and production plan
Track task status and drive follow-through with contributors; flag risks early
Maintain file control and version discipline; manage folders and naming conventions
Perform report processing and production: Word formatting (styles, headers/footers, pagination), layout cleanup, and final assembly
Produce submission-ready PDFs using Adobe Acrobat Pro (combine, optimize, bookmarks, hyperlinks, accessibility/tagging as required, final QC)
Proofread and QC for grammar, consistency, and compliance with RFP/RFQ instructions
Maintain and update proposal library content (resumes, project sheets, boilerplate, templates, forms, past performance)
Coordinate graphics requests and integrate graphics into draft and final documents
Support smaller proposals/qualifications packages and marketing deliverables as assigned
Support proposal submissions (portal uploads, file packaging, print coordination when needed)
INTERNAL PROMOTION ELIGIBILITY
Demonstrated ability to meet deadlines, manage details, and support cross-functional work
REQUIRED QUALIFICATIONS
2+ years of experience supporting proposals, reporting, marketing production, or document-intensive project work
Adobe Acrobat Pro proficiency for PDF production and final assembly
Report processing/production experience (formatting, QA/QC, and producing submission-ready documents)
Strong proofreading, grammar, and attention to deta
Professional communication and follow-up skills; able to work with technical staff and leadership
Proficiency with Microsoft Office (Word, Excel, Outlook; SharePoint/Teams preferred)
Ability to work prolonged periods at a computer with sustained attention to detail
Ability to manage stress under pressure and maintain quality while working against tight deadlines
PREFERRED QUALIFICATIONS
Government contracting proposal experience (federal/state/local)
Familiarity with compliance matrices and RFP/RFQ interpretation
Experience with procurement portals and electronic submissions
Adobe Creative Suite (InDesign/Illustrator/Photoshop) experience
Basic graphics coordination (working with designers, placing graphics, managing captions/references)
WORK LOCATION / SCHEDULE
Atlanta-based or remote (U.S.), availability aligned to Eastern Time business hours is preferred
Standard business hours with flexibility during submittals
PHYSICAL DEMANDS
Extended computer work, including repetitive use of keyboard/mouse and prolonged screen time.
Requires sustained focus for detailed document review, formatting, and quality checks.
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