Executive Personal Assistant
Career Group, West Palm Beach, FL, United States
Our client, a private family office, is seeking a polished, proactive, and highly discreet Personal & Executive Assistant to support both professional and personal operations. This is a trusted, high-touch role requiring exceptional organization, strong communication skills, and the ability to seamlessly coordinate across executives, assistants, and household staff. The ideal candidate thrives in a fast-paced, ever-evolving environment and anticipates needs before they arise.
Title Personal & Executive Assistant
Location West Palm Beach & Palm Beach, corporate office with travel to nearby residence
Schedule In‑person 8:30 – 5:30 PM EST. Flexible remote arrangement during the summer while the principal is out of town. Must be available online during travel and key events as needed.
Key Responsibilities
Manage complex calendars across multiple individuals, coordinating closely with senior assistants and household staff
Oversee personal and professional appointments, ensuring schedules are accurate and up to date
Coordinate all travel, dining, and hotel arrangements from start to finish
Prepare expense reports and confirm reservations and appointments
Plan and execute social functions, private gatherings, and family events
Greet and manage guests in both office and home settings with professionalism
Serve as liaison between office administrators and household staff
Coordinate deliveries and pick‑ups including mail, parcels, and dry cleaning
Conduct research and source requested items, including online and personal shopping
Assist with planning and execution of private and social events
Track and manage incoming and outgoing correspondence, ensuring proper archiving or disposal
Research and summarize information on various topics and maintain related files
Travel to various residences as needed
Qualifications
Minimum of three years of similar experience, ideally within a family office or high‑level personal support environment
Excellent written and verbal communication skills
Strong proficiency in Microsoft Office and overall technical fluency with apps and smartphones
Exceptional organizational skills and attention to detail
Ability to manage multiple priorities efficiently and exercise sound judgment
Proactive, confident, and solutions‑oriented
Flexible with hours and responsive to last‑minute changes
Comfortable working independently while collaborating with a broader team
Please submit your resume for consideration!
#J-18808-Ljbffr
Title Personal & Executive Assistant
Location West Palm Beach & Palm Beach, corporate office with travel to nearby residence
Schedule In‑person 8:30 – 5:30 PM EST. Flexible remote arrangement during the summer while the principal is out of town. Must be available online during travel and key events as needed.
Key Responsibilities
Manage complex calendars across multiple individuals, coordinating closely with senior assistants and household staff
Oversee personal and professional appointments, ensuring schedules are accurate and up to date
Coordinate all travel, dining, and hotel arrangements from start to finish
Prepare expense reports and confirm reservations and appointments
Plan and execute social functions, private gatherings, and family events
Greet and manage guests in both office and home settings with professionalism
Serve as liaison between office administrators and household staff
Coordinate deliveries and pick‑ups including mail, parcels, and dry cleaning
Conduct research and source requested items, including online and personal shopping
Assist with planning and execution of private and social events
Track and manage incoming and outgoing correspondence, ensuring proper archiving or disposal
Research and summarize information on various topics and maintain related files
Travel to various residences as needed
Qualifications
Minimum of three years of similar experience, ideally within a family office or high‑level personal support environment
Excellent written and verbal communication skills
Strong proficiency in Microsoft Office and overall technical fluency with apps and smartphones
Exceptional organizational skills and attention to detail
Ability to manage multiple priorities efficiently and exercise sound judgment
Proactive, confident, and solutions‑oriented
Flexible with hours and responsive to last‑minute changes
Comfortable working independently while collaborating with a broader team
Please submit your resume for consideration!
#J-18808-Ljbffr