Position Summary:
The Director of Payroll provides strategic leadership and operational oversight of district payroll and benefit functions. Position is responsible for accurate, timely, and legally compliant payroll processing for over 500 certificated, classified, and administrative employees, including substitutes and coaches. This position ensures compliance with Washington State laws, collective bargaining agreements and applicable federal and state regulations, while supporting district goals through effective systems, controls, and customer service.
Essential Job Functions and Responsibilities:
Perform and direct all payroll operations for the district, including monthly payroll
Ensure compliance with Washington State requirements, including but not limited to:
Department of Retirement Systems (PERS, TRS, SERS)
WA Paid Family & Medical Leave (PFML)
Labor & Industries (L&I)
IRS, FLSA and applicable state and federal laws
New Hire reporting
Interpret and apply collective bargaining agreements, employment contracts, and district policies and procedures related to compensation and leave
Benefits Administrator for SEBB; medical, dental, vision coverage for eligible employees; also, Long-term disability insurance, Life insurance, Health savings accounts, Flexible spending accounts and Dependent Care Assistance Program
Under direction of the Chief Financial Officer, prepare annual payroll budget within district’s financial system
Responsible for:
W-2s, 1095s, payroll taxes and quarterly 941s
Quarterly PFML and Unemployment reporting and payments
VEBA administrative reporting and processing
Tax Sheltered Annuity 403(b)s & Deferred Compensation Program
Leave cashout payments
CRDC reporting
Substitute reporting
Employee leave accounting
Provide support for Workers Compensation Claims and Unemployment Hearings
Supervise, train, and evaluate payroll staff
Promote professional growth and high-quality customer service
Oversee payroll accounting, reconciliations, and reporting
Collaborate closely with Finance and HR departments
Lead payroll audits and respond to internal and external audit requests
Recommend policy and procedures as applicable to position
Maintain/archive payroll records as required
Manage payroll system configuration, testing, upgrades, and process improvements
Develop and maintain internal controls, procedures, and documentation related to payroll, benefits and related taxes and laws
Serve as a subject matter expert for payroll-related inquiries, contract negotiations and issue resolution
Disseminate payroll and benefit information to employees as appropriate
Other payroll related duties as assigned or needed
Job Requirements – Qualifications:
Associate degree in Accounting, Finance, Business Administration, Human Resources, or a related field
Minimum of five (5) years of progressively responsible payroll experience, including supervisory or management experience
Experience with public-sector or school district payroll operations
Demonstrated knowledge of Washington State payroll laws and retirement systems (PERS, TRS, SERS)
Demonstrated ability to organize and prioritize workload to meet ongoing, frequent deadlines
Strong analytical, organizational, and problem‑solving skills
Ability to interpret contracts, regulations, and complex payroll data
Proficiency with Microsoft Excel
Preferred Qualifications:
Experience working in a Washington State public school district
Experience with complex payroll environments and multiple bargaining units
Knowledge of school district accounting and budget practices
Proficient in Google Workspace
Experience with Skyward or Qmlativ
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Essential Job Functions and Responsibilities:
Perform and direct all payroll operations for the district, including monthly payroll
Ensure compliance with Washington State requirements, including but not limited to:
Department of Retirement Systems (PERS, TRS, SERS)
WA Paid Family & Medical Leave (PFML)
Labor & Industries (L&I)
IRS, FLSA and applicable state and federal laws
New Hire reporting
Interpret and apply collective bargaining agreements, employment contracts, and district policies and procedures related to compensation and leave
Benefits Administrator for SEBB; medical, dental, vision coverage for eligible employees; also, Long-term disability insurance, Life insurance, Health savings accounts, Flexible spending accounts and Dependent Care Assistance Program
Under direction of the Chief Financial Officer, prepare annual payroll budget within district’s financial system
Responsible for:
W-2s, 1095s, payroll taxes and quarterly 941s
Quarterly PFML and Unemployment reporting and payments
VEBA administrative reporting and processing
Tax Sheltered Annuity 403(b)s & Deferred Compensation Program
Leave cashout payments
CRDC reporting
Substitute reporting
Employee leave accounting
Provide support for Workers Compensation Claims and Unemployment Hearings
Supervise, train, and evaluate payroll staff
Promote professional growth and high-quality customer service
Oversee payroll accounting, reconciliations, and reporting
Collaborate closely with Finance and HR departments
Lead payroll audits and respond to internal and external audit requests
Recommend policy and procedures as applicable to position
Maintain/archive payroll records as required
Manage payroll system configuration, testing, upgrades, and process improvements
Develop and maintain internal controls, procedures, and documentation related to payroll, benefits and related taxes and laws
Serve as a subject matter expert for payroll-related inquiries, contract negotiations and issue resolution
Disseminate payroll and benefit information to employees as appropriate
Other payroll related duties as assigned or needed
Job Requirements – Qualifications:
Associate degree in Accounting, Finance, Business Administration, Human Resources, or a related field
Minimum of five (5) years of progressively responsible payroll experience, including supervisory or management experience
Experience with public-sector or school district payroll operations
Demonstrated knowledge of Washington State payroll laws and retirement systems (PERS, TRS, SERS)
Demonstrated ability to organize and prioritize workload to meet ongoing, frequent deadlines
Strong analytical, organizational, and problem‑solving skills
Ability to interpret contracts, regulations, and complex payroll data
Proficiency with Microsoft Excel
Preferred Qualifications:
Experience working in a Washington State public school district
Experience with complex payroll environments and multiple bargaining units
Knowledge of school district accounting and budget practices
Proficient in Google Workspace
Experience with Skyward or Qmlativ
#J-18808-Ljbffr