Real Estate Assistant
eXp Commercial, Plano, TX, United States
QUALIFICATIONS
Minimum of 3 years of experience as an administrative assistant; experience with a commercial real estate firm is required. Extensive familiarity with Microsoft Office programs, including: Excellent communication, composition, and organizational skills Strong work ethic, positive attitude, and good judgement Dedicated team player with a strong focus on client needs Ability to manage multiple projects accurately, effectively, and within required deadlines Ability to exercise discretion and maintain confidentiality Office Hours: 8:00 am – 5:00 pm, Monday – Friday RESPONSIBILITIES
Coordinate and produce correspondence, proposals, spreadsheets, presentations, commission agreements, etc. Prepare property research and market searches using CoStar, central appraisal districts, etc. Create and prepare materials for client meetings, to include:
market survey books – create, print, and bind market tour books – create, print, and bind proposal summary books - create, print, and bind placemats – create and print
Review and prepare commission agreements, leases, purchase and sale agreements, lease abstracts, and financial analysis Prepare closing books – create, print, and bind Create and maintain client files Maintain calendaring and scheduling through Outlook Schedule market tours with respective listing brokers through Outlook calendar invites Prepare commission invoices; submit invoices and W9 on closed transactions Enter critical lease dates and purchase/sale dates via calendar appointment in Outlook and copy all parties of the transaction on the calendar invite Enter closed transaction details (rent schedule, lease commence/expire, options, etc.) into client Outlook Contacts Prepare expense reports Perform other team administrative duties
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Minimum of 3 years of experience as an administrative assistant; experience with a commercial real estate firm is required. Extensive familiarity with Microsoft Office programs, including: Excellent communication, composition, and organizational skills Strong work ethic, positive attitude, and good judgement Dedicated team player with a strong focus on client needs Ability to manage multiple projects accurately, effectively, and within required deadlines Ability to exercise discretion and maintain confidentiality Office Hours: 8:00 am – 5:00 pm, Monday – Friday RESPONSIBILITIES
Coordinate and produce correspondence, proposals, spreadsheets, presentations, commission agreements, etc. Prepare property research and market searches using CoStar, central appraisal districts, etc. Create and prepare materials for client meetings, to include:
market survey books – create, print, and bind market tour books – create, print, and bind proposal summary books - create, print, and bind placemats – create and print
Review and prepare commission agreements, leases, purchase and sale agreements, lease abstracts, and financial analysis Prepare closing books – create, print, and bind Create and maintain client files Maintain calendaring and scheduling through Outlook Schedule market tours with respective listing brokers through Outlook calendar invites Prepare commission invoices; submit invoices and W9 on closed transactions Enter critical lease dates and purchase/sale dates via calendar appointment in Outlook and copy all parties of the transaction on the calendar invite Enter closed transaction details (rent schedule, lease commence/expire, options, etc.) into client Outlook Contacts Prepare expense reports Perform other team administrative duties
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