Commercial Real Estate Administrative Specialist

QUALIFICATIONS · Minimum of 3 years of experience as an administrative assistant; experience with a commercial real estate firm is required. · Extensive familiarity with Microsoft Office programs, including: · Excellent communication, composition, and organizational skills · Strong work ethic, positive attitude, and good judgement · Dedicated team player with a strong focus on client needs · Ability to manage multiple projects accurately, effectively, and within required deadlines · Ability to exercise discretion and maintain confidentiality · Office Hours: 8:00 am – 5:00 pm, Monday – Friday RESPONSIBILITIES · Coordinate and produce correspondence, proposals, spreadsheets, presentations, commission agreements, etc. · Prepare property research and market searches using CoStar, central appraisal districts, etc. · Create and prepare materials for client meetings, to include: » market survey books – create, print, and bind » market tour books – create, print, and bind » proposal summary books - create, print, and bind » placemats – create and print · Review and prepare commission agreements, leases, purchase and sale agreements, lease abstracts, and financial analysis · Prepare closing books – create, print, and bind · Create and maintain client files · Maintain calendaring and scheduling through Outlook · Schedule market tours with respective listing brokers through Outlook calendar invites · Prepare commission invoices; submit invoices and W9 on closed transactions · Enter critical lease dates and purchase/sale dates via calendar appointment in Outlook and copy all parties of the transaction on the calendar invite · Enter closed transaction details (rent schedule, lease commence/expire, options, etc.) into client Outlook Contacts · Prepare expense reports · Perform other team administrative duties

#J-18808-Ljbffr