Executive Assistant - Global Broking Management
TP ICAP, New York, NY, United States
TP ICAP Group Executive Assistant
The TP ICAP Group is a world leading provider of market infrastructure. Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions. Through our people and technology, we connect clients to superior liquidity and data solutions. The Group operates from more than 60 offices in 27 countries. We are 5,200 people strong. We work as one to achieve our vision of being the world's most trusted, innovative, liquidity and data solutions specialist. Role Overview
The primary focus of the role will be to manage extensive diary management, complex travel arrangements and acting as an initial point of contact for all enquiries and guests. You will be calm under pressure, have a problem solving attitude and proficient with multi-tasking. Role Responsibilities
Support numerous executives including, but not limited to, the CEO of Global Broking and CEO, NeWCO and back-up coverage for CEO-Global Broking, Americas; provide adhoc coverage for other senior leaders as required. Manage outlook calendars, arrange conference call and schedule meetings in multiple time zones and effectively resolve scheduling conflicts Coordinate complex travel, meeting schedules and itineraries Setting meeting agendas and minute taking Preparing, reconciling and submitting travel and corporate expenses Meet and greet, liaising with visitors including analysts, shareholders, lenders Maintaining relationships with internal and external stakeholders at senior level Answer and screen calls and direct calls to appropriate parties or take messages. Work on presentations for the senior leadership team Preparing and distributing information packs and presentations Collating documents ahead of meetings File and retrieve corporate documents, records and reports. Perform general office duties such as ordering supplies and arrange for equipment maintenance. Providing support on technology e.g. for presentations video/tele conferencing Act with integrity and due skill, care and diligence in carrying out duties. Ad hoc duties & projects as required Experience / Competences
Essential Ability to prioritise workload and multi-task, unsupervised and independently Personable with the ability to develop strong working relationships at all levels Flexible approach to work - ability to adapt to a range of tasks Proactive and highly engaged Excellent attention to detail Ability to work under pressure Advanced MS Office skills High level of integrity and display values in alignment with the organisation's principles Absolute discretion and confidentiality is essential Willingness to take on additional responsibilities and/or new projects. Hands-on problem solver and team player
coordinate across departments Excellent organisational skills
prioritise work according to deadlines Confident and professional writing skills, including ability to draft correspondence on behalf of senior leaders, and knowledge of etiquette for formal correspondence Sensitive to other peoples' work pressures Able to communicate effectively across all levels Plenty of initiative. Ability to research and find specific facts quickly Develop an understanding of team objectives in order to work pro-actively Strong computing skills: intermediate Word; PowerPoint; Outlook; Visio; Adobe Solid understanding of a fast paced PA position Desired Previous Financial Services EA/PA experience Not The Perfect Fit?
Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us. Company Statement
We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement. Location
USA - 200 Vesey Street - New York, NY
The TP ICAP Group is a world leading provider of market infrastructure. Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions. Through our people and technology, we connect clients to superior liquidity and data solutions. The Group operates from more than 60 offices in 27 countries. We are 5,200 people strong. We work as one to achieve our vision of being the world's most trusted, innovative, liquidity and data solutions specialist. Role Overview
The primary focus of the role will be to manage extensive diary management, complex travel arrangements and acting as an initial point of contact for all enquiries and guests. You will be calm under pressure, have a problem solving attitude and proficient with multi-tasking. Role Responsibilities
Support numerous executives including, but not limited to, the CEO of Global Broking and CEO, NeWCO and back-up coverage for CEO-Global Broking, Americas; provide adhoc coverage for other senior leaders as required. Manage outlook calendars, arrange conference call and schedule meetings in multiple time zones and effectively resolve scheduling conflicts Coordinate complex travel, meeting schedules and itineraries Setting meeting agendas and minute taking Preparing, reconciling and submitting travel and corporate expenses Meet and greet, liaising with visitors including analysts, shareholders, lenders Maintaining relationships with internal and external stakeholders at senior level Answer and screen calls and direct calls to appropriate parties or take messages. Work on presentations for the senior leadership team Preparing and distributing information packs and presentations Collating documents ahead of meetings File and retrieve corporate documents, records and reports. Perform general office duties such as ordering supplies and arrange for equipment maintenance. Providing support on technology e.g. for presentations video/tele conferencing Act with integrity and due skill, care and diligence in carrying out duties. Ad hoc duties & projects as required Experience / Competences
Essential Ability to prioritise workload and multi-task, unsupervised and independently Personable with the ability to develop strong working relationships at all levels Flexible approach to work - ability to adapt to a range of tasks Proactive and highly engaged Excellent attention to detail Ability to work under pressure Advanced MS Office skills High level of integrity and display values in alignment with the organisation's principles Absolute discretion and confidentiality is essential Willingness to take on additional responsibilities and/or new projects. Hands-on problem solver and team player
coordinate across departments Excellent organisational skills
prioritise work according to deadlines Confident and professional writing skills, including ability to draft correspondence on behalf of senior leaders, and knowledge of etiquette for formal correspondence Sensitive to other peoples' work pressures Able to communicate effectively across all levels Plenty of initiative. Ability to research and find specific facts quickly Develop an understanding of team objectives in order to work pro-actively Strong computing skills: intermediate Word; PowerPoint; Outlook; Visio; Adobe Solid understanding of a fast paced PA position Desired Previous Financial Services EA/PA experience Not The Perfect Fit?
Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us. Company Statement
We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement. Location
USA - 200 Vesey Street - New York, NY