Partner Executive Assistant - Wing Assistant
Wing Assistant - India, Berkeley, CA, United States
Company Overview
Wing Assistant is the world’s most exclusive provider of elite executive assistants. We connect top‑tier talent with the world’s most influential leaders, including Fortune 500 CEOs, celebrities, and public figures. Our mission is to empower our clients to achieve more by providing them with world‑class support and delegation expertise.
Position Summary We are seeking a highly experienced and exceptionally skilled Senior Executive Assistant to provide comprehensive, full‑time support to our elite clientele. As a Senior Executive Assistant, you will be more than just an assistant; you will be a strategic ally, a proactive problem‑solver, and a seamless extension of the executive you support.
This is a remote, full‑time position dedicated to a single client, operating within their timezone. You will handle a wide range of both professional and personal tasks, requiring the utmost discretion, adaptability, and commitment to excellence.
Key Responsibilities
Executive Support:
Provide high‑level administrative support, including managing complex calendars, coordinating international travel, and preparing for high‑stakes meetings
Handle confidential correspondence and serve as the primary point of contact for both internal and external communications
Client Relationship Management:
Maintain a professional and courteous demeanor with all stakeholders
Handle sensitive business and personal information with the highest level of discretion and integrity
Strategic Assistance:
Conduct in‑depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports
Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses
Administrative Excellence:
Organize and maintain files, documents, and other essential records
Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes
Task & Project Management:
Independently manage a variety of work and personal tasks, from research and report generation to event planning and personal appointment scheduling
Monitor ongoing projects, ensure timely communication among teams, and track deliverables
Coordinate team calendars and prevent scheduling conflicts
Travel and Event Coordination:
Plan and prepare executive travel itineraries, book accommodations, and handle logistics
Communication and Inbox Management:
Draft and manage correspondence, create presentations, and ensure seamless communication across all platforms
Reply to and manage emails, follow up on correspondence, and organize inboxes according to executive preferences
Data and Presentation Preparation:
Synthesize data into cohesive reports and create presentation slides for meetings and conferences
Marketing and Social Media Management:
Oversee account profiles, manage reviews, and upload relevant media content as needed
Technology Integration:
Quickly adapt to and master any software, tools, or apps the client uses, leveraging AI and automation to maximize efficiency
Proactive Assistance:
Anticipate the needs of your executive to solve problems before they arise and ensure their day runs smoothly
Perform miscellaneous tasks to support the executive’s needs and priorities
Qualifications & Skills
Experience:
Minimum of 5+ years as an Executive Assistant supporting C‑suite level executives (CEO, COO, etc.), preferably in a Fortune 500 or equivalent high‑paced environment
Education:
University Bachelor’s degree (preferably from Big 4 Universities)
English Proficiency:
Exceptional English communication skills, both written and verbal (C1–C2 level); native or near‑native fluency is non‑negotiable
Communication Skills:
Excellent phone, email, and instant messaging communication skills
Technical Acumen:
Tech‑savvy and familiar with current technologies, including desktop sharing, cloud services, and VoIP
Software Proficiency:
Experience with word‑processing software and spreadsheets (e.g., MS Office), Google Workspace
Scheduling:
Knowledge of online calendars and scheduling (e.g., Google Calendar)
Organizational Skills:
Solid organizational and time‑management skills, with the ability to manage multiple priorities simultaneously
Detail‑Oriented:
Exceptional attention to detail and a commitment to delivering flawless work
Professionalism:
A high degree of professionalism, polish, and cultural fit for a discerning, high‑profile clientele
Remote Work:
Proven ability to work effectively and independently in a remote setting
Attitude:
Proactive attitude and willingness to be trained
Schedule Flexibility:
Able to work on US work hours/graveyard shift
Technical Requirements
USB headset with noise‑cancellation
Working webcam
Computer with at least 1.8 GHz processor and at least 4 GB RAM
Primary internet speed: at least 25 Mbps cable connection
Backup internet speed: at least 10 Mbps
Benefits
Health insurance (HMO)
Performance incentives
Job security and stability
Paid training
Inclusive culture
Upskilling opportunities
100 % work‑from‑home
Exceptionally supportive team
Opportunities for career growth
Fun work environment
Holiday and overtime pay
Schedule US working hours (40 hours per week)
Compensation Up to PHP 100,000 per month (₱75,000 – ₱100,000 a month)
Location This is a remote job.
How to Apply To begin your journey, please submit your resume and a cover letter detailing why you are the ideal candidate for this prestigious role. Only qualified candidates will be invited to complete an assessment and attend an interview.
Wing Assistant is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
We may use artificial intelligence tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
#J-18808-Ljbffr
Position Summary We are seeking a highly experienced and exceptionally skilled Senior Executive Assistant to provide comprehensive, full‑time support to our elite clientele. As a Senior Executive Assistant, you will be more than just an assistant; you will be a strategic ally, a proactive problem‑solver, and a seamless extension of the executive you support.
This is a remote, full‑time position dedicated to a single client, operating within their timezone. You will handle a wide range of both professional and personal tasks, requiring the utmost discretion, adaptability, and commitment to excellence.
Key Responsibilities
Executive Support:
Provide high‑level administrative support, including managing complex calendars, coordinating international travel, and preparing for high‑stakes meetings
Handle confidential correspondence and serve as the primary point of contact for both internal and external communications
Client Relationship Management:
Maintain a professional and courteous demeanor with all stakeholders
Handle sensitive business and personal information with the highest level of discretion and integrity
Strategic Assistance:
Conduct in‑depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports
Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses
Administrative Excellence:
Organize and maintain files, documents, and other essential records
Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes
Task & Project Management:
Independently manage a variety of work and personal tasks, from research and report generation to event planning and personal appointment scheduling
Monitor ongoing projects, ensure timely communication among teams, and track deliverables
Coordinate team calendars and prevent scheduling conflicts
Travel and Event Coordination:
Plan and prepare executive travel itineraries, book accommodations, and handle logistics
Communication and Inbox Management:
Draft and manage correspondence, create presentations, and ensure seamless communication across all platforms
Reply to and manage emails, follow up on correspondence, and organize inboxes according to executive preferences
Data and Presentation Preparation:
Synthesize data into cohesive reports and create presentation slides for meetings and conferences
Marketing and Social Media Management:
Oversee account profiles, manage reviews, and upload relevant media content as needed
Technology Integration:
Quickly adapt to and master any software, tools, or apps the client uses, leveraging AI and automation to maximize efficiency
Proactive Assistance:
Anticipate the needs of your executive to solve problems before they arise and ensure their day runs smoothly
Perform miscellaneous tasks to support the executive’s needs and priorities
Qualifications & Skills
Experience:
Minimum of 5+ years as an Executive Assistant supporting C‑suite level executives (CEO, COO, etc.), preferably in a Fortune 500 or equivalent high‑paced environment
Education:
University Bachelor’s degree (preferably from Big 4 Universities)
English Proficiency:
Exceptional English communication skills, both written and verbal (C1–C2 level); native or near‑native fluency is non‑negotiable
Communication Skills:
Excellent phone, email, and instant messaging communication skills
Technical Acumen:
Tech‑savvy and familiar with current technologies, including desktop sharing, cloud services, and VoIP
Software Proficiency:
Experience with word‑processing software and spreadsheets (e.g., MS Office), Google Workspace
Scheduling:
Knowledge of online calendars and scheduling (e.g., Google Calendar)
Organizational Skills:
Solid organizational and time‑management skills, with the ability to manage multiple priorities simultaneously
Detail‑Oriented:
Exceptional attention to detail and a commitment to delivering flawless work
Professionalism:
A high degree of professionalism, polish, and cultural fit for a discerning, high‑profile clientele
Remote Work:
Proven ability to work effectively and independently in a remote setting
Attitude:
Proactive attitude and willingness to be trained
Schedule Flexibility:
Able to work on US work hours/graveyard shift
Technical Requirements
USB headset with noise‑cancellation
Working webcam
Computer with at least 1.8 GHz processor and at least 4 GB RAM
Primary internet speed: at least 25 Mbps cable connection
Backup internet speed: at least 10 Mbps
Benefits
Health insurance (HMO)
Performance incentives
Job security and stability
Paid training
Inclusive culture
Upskilling opportunities
100 % work‑from‑home
Exceptionally supportive team
Opportunities for career growth
Fun work environment
Holiday and overtime pay
Schedule US working hours (40 hours per week)
Compensation Up to PHP 100,000 per month (₱75,000 – ₱100,000 a month)
Location This is a remote job.
How to Apply To begin your journey, please submit your resume and a cover letter detailing why you are the ideal candidate for this prestigious role. Only qualified candidates will be invited to complete an assessment and attend an interview.
Wing Assistant is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
We may use artificial intelligence tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
#J-18808-Ljbffr