Real Estate Operations Specialist
David Heape Real Estate Group, Addison, TX, United States
I’m ready to bring on a highly capable Executive Assistant to help build the operational structure and marketing consistency that will take this business to the next level. This is not a traditional assistant role. This is a hands‑on, in‑person partnership role for someone who thrives in fast‑paced environments and loves turning ideas into organized execution. If you’re ready to help build the operational backbone of a high‑performing Addison real estate business, we’d love to hear from you. Apply today and tell us why you’re the right fit. This is a full‑time, in‑person Executive Assistant role based in Addison, TX. You will work directly with me to manage communications, organize and maintain our CRM, build repeatable workflows, and help execute hyper‑local marketing initiatives. If you enjoy building systems, managing details, and bringing order to moving parts, you’ll love this role.
Compensation
$60,000–$70,000 base salary (depending on experience)
Performance bonuses tied to lead conversion and marketing initiatives
Opportunity for growth as the business scales
Schedule & Location
Full‑time, in‑person in Addison, TX
Standard business hours with flexibility
Occasional evenings/weekends for events or open houses
Must be local (this is not a virtual position)
Bonus if you have:
MLS familiarity
Email marketing experience
Canva or basic design skills
Operations or project management background
This role is ideal for someone who:
Loves structure and follow‑through
Notices what others miss
Enjoys managing details and improving systems
Wants to work closely with a high‑performing business owner
Is excited about hyper‑local community engagement
Is looking for long‑term growth, not just a job
Responsibilities
Manage and organize CRM and lead pipeline systems (Lofty platform)
Capture, tag, and track all inbound leads from open houses, online inquiries, and referrals
Develop and maintain follow‑up workflows to prevent lead loss
Manage communication flow (email filtering, call tracking, daily executive summaries)
Coordinate hyper‑local marketing campaigns (email, direct mail, content distribution)
Implement and track systems for expired/canceled listing outreach
Document and maintain operational procedures (SOPs) for consistency and growth
Qualifications
Highly organized and detail‑oriented
Real estate experience strongly preferred
CRM experience required (real estate CRM a plus)
Strong written and verbal communication skills
Comfortable building systems and documenting processes
Proactive and able to work independently
Calm, confident, and able to manage a fast‑paced environment
#J-18808-Ljbffr
Compensation
$60,000–$70,000 base salary (depending on experience)
Performance bonuses tied to lead conversion and marketing initiatives
Opportunity for growth as the business scales
Schedule & Location
Full‑time, in‑person in Addison, TX
Standard business hours with flexibility
Occasional evenings/weekends for events or open houses
Must be local (this is not a virtual position)
Bonus if you have:
MLS familiarity
Email marketing experience
Canva or basic design skills
Operations or project management background
This role is ideal for someone who:
Loves structure and follow‑through
Notices what others miss
Enjoys managing details and improving systems
Wants to work closely with a high‑performing business owner
Is excited about hyper‑local community engagement
Is looking for long‑term growth, not just a job
Responsibilities
Manage and organize CRM and lead pipeline systems (Lofty platform)
Capture, tag, and track all inbound leads from open houses, online inquiries, and referrals
Develop and maintain follow‑up workflows to prevent lead loss
Manage communication flow (email filtering, call tracking, daily executive summaries)
Coordinate hyper‑local marketing campaigns (email, direct mail, content distribution)
Implement and track systems for expired/canceled listing outreach
Document and maintain operational procedures (SOPs) for consistency and growth
Qualifications
Highly organized and detail‑oriented
Real estate experience strongly preferred
CRM experience required (real estate CRM a plus)
Strong written and verbal communication skills
Comfortable building systems and documenting processes
Proactive and able to work independently
Calm, confident, and able to manage a fast‑paced environment
#J-18808-Ljbffr