Real Estate Secretary/Paralegal
Adams & Martin Group, San Francisco, CA, United States
Real Estate & Land Use Legal Assistant / Secretary
Our client is seeking a skilled Legal Assistant/Secretary to support their Real Estate, Land Use & Litigation attorneys. This position is 90% transactional legal support for the Real Estate and Land Use teams. Some litigation support will be required, but minimal. Prior Real Estate/Land Use experience is required.
Responsibilities
Support residential and commercial purchase/sale and leasing agreements, including easements
Coordinate signings, notary services, and recordings
Assist with Public Records Act requests, ACCELA permitting, zoning and mapping research
Conduct property information searches (e.g., TitlePro)
Administrative
Manage attorney calendars; coordinate meetings, hearings, closings, and public meetings
Prepare, format, and proofread correspondence, memoranda, and pleadings
Open new matters, maintain client files, and ensure document control
Prepare engagement letters, run conflict checks, and track deadlines
Assist with time entry and LEDES billing
Communicate professionally with clients, agencies, consultants, and opposing counsel
Education & Experience
Minimum 3 years of experience in a law firm (real estate and/or litigation; multi‑practice support a plus)
Familiarity with court rules and e‑filing (state and federal), land use/CEQA workflows, and real estate transaction processes
Proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint); WordPerfect a plus
Experience with document management systems (Prolaw, Essential Forms, CAR Forms, DocuSign), e‑filing portals, and e‑billing (LEDES/Sage Timeslips)
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
#J-18808-Ljbffr
Our client is seeking a skilled Legal Assistant/Secretary to support their Real Estate, Land Use & Litigation attorneys. This position is 90% transactional legal support for the Real Estate and Land Use teams. Some litigation support will be required, but minimal. Prior Real Estate/Land Use experience is required.
Responsibilities
Support residential and commercial purchase/sale and leasing agreements, including easements
Coordinate signings, notary services, and recordings
Assist with Public Records Act requests, ACCELA permitting, zoning and mapping research
Conduct property information searches (e.g., TitlePro)
Administrative
Manage attorney calendars; coordinate meetings, hearings, closings, and public meetings
Prepare, format, and proofread correspondence, memoranda, and pleadings
Open new matters, maintain client files, and ensure document control
Prepare engagement letters, run conflict checks, and track deadlines
Assist with time entry and LEDES billing
Communicate professionally with clients, agencies, consultants, and opposing counsel
Education & Experience
Minimum 3 years of experience in a law firm (real estate and/or litigation; multi‑practice support a plus)
Familiarity with court rules and e‑filing (state and federal), land use/CEQA workflows, and real estate transaction processes
Proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint); WordPerfect a plus
Experience with document management systems (Prolaw, Essential Forms, CAR Forms, DocuSign), e‑filing portals, and e‑billing (LEDES/Sage Timeslips)
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
#J-18808-Ljbffr