Legal Secretary Commercial Real Estate
Toplawjobs, Miami, FL, United States
Legal Assistant - Commercial Real Estate
Prestigious RegionalLaw Firm is seeking an experienced Legal Assistant with 5or more years of Commercial Real Estate Law experience to join their Team!
Legal Assistant- Job Description
Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional.
Answer telephone and routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member.
Assist with managing lawyer’s calendar by scheduling appointments, depositions, meetings (external and internal), hearings, closings, etc.
Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
Track, organize, and process reimbursements, invoices, and check requests.
Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly.
Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings where appropriate
Enter and manage work requests from lawyers in the workflow tool and complete according to provided deadline(s).
Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records.
Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produces a high volume of work assignments in an accurate and timely manner.
Manage both paper and electronic client files, assisting with real estate contracts and amendments as well as closing documents, researching and obtaining corporate and UCC-1 filings and recorded documents, preparing closing checklists, monitoring transaction progress, handling post-closing documents, and assisting as needed with billing client invoices.
Legal Assistant- Requirements
5+ years supporting Real Estate lawyers and paralegals with administrative or client-related tasks.
Advanced knowledge of Microsoft Office Suite.
Has attained proficiency in all of the core legal administrative assistant functions and has advanced technical and communications skills.
Ability to work in a fast paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present new ideas and findings.
The firm pays a generous salary and excellent benefit package and PTO!
Similar Job Titles
Real Estate Paralegal
Legal Assistant Real Estate
Paralegal Residential Real Estate
Paralegal Commercial Real Estate
Legal Assistant Commercial Real Estate
Corporate Legal Assistant
Corporate Paralegal
If you are intersted in learning more about this outstanding opportunity, or know anyone qualified, please contact Lilliana del Realwith Legal Search Solutions at Lillidr@TopLawJobs.com
Ref 16475
Legal Search Solutions is a specialized staffing firm that focuses on the legal industry. If you're looking for your next great position, please review our other open jobs at https://toplawjobs.com/legal-jobs-miami or click here.
#J-18808-Ljbffr
Legal Assistant- Job Description
Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional.
Answer telephone and routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member.
Assist with managing lawyer’s calendar by scheduling appointments, depositions, meetings (external and internal), hearings, closings, etc.
Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
Track, organize, and process reimbursements, invoices, and check requests.
Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly.
Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings where appropriate
Enter and manage work requests from lawyers in the workflow tool and complete according to provided deadline(s).
Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records.
Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produces a high volume of work assignments in an accurate and timely manner.
Manage both paper and electronic client files, assisting with real estate contracts and amendments as well as closing documents, researching and obtaining corporate and UCC-1 filings and recorded documents, preparing closing checklists, monitoring transaction progress, handling post-closing documents, and assisting as needed with billing client invoices.
Legal Assistant- Requirements
5+ years supporting Real Estate lawyers and paralegals with administrative or client-related tasks.
Advanced knowledge of Microsoft Office Suite.
Has attained proficiency in all of the core legal administrative assistant functions and has advanced technical and communications skills.
Ability to work in a fast paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present new ideas and findings.
The firm pays a generous salary and excellent benefit package and PTO!
Similar Job Titles
Real Estate Paralegal
Legal Assistant Real Estate
Paralegal Residential Real Estate
Paralegal Commercial Real Estate
Legal Assistant Commercial Real Estate
Corporate Legal Assistant
Corporate Paralegal
If you are intersted in learning more about this outstanding opportunity, or know anyone qualified, please contact Lilliana del Realwith Legal Search Solutions at Lillidr@TopLawJobs.com
Ref 16475
Legal Search Solutions is a specialized staffing firm that focuses on the legal industry. If you're looking for your next great position, please review our other open jobs at https://toplawjobs.com/legal-jobs-miami or click here.
#J-18808-Ljbffr