Executive Secretary To Managing Director
Resumeocean, Baltimore, MD, United States
Executive Secretary To Managing Director
6-10 Lakhs
5 - 7 Years
Noida
Posted: 2 months ago
Openings: 1
Applicants: 0
Executive Secretary MD Office | Noida
Working Days:
Monday to Saturday (6 days)
Reporting To:
Managing Director
Experience:
1-6 years (Secretarial / Executive Support / PA / Office of Leadership roles)
Role Objective The Executive Secretary will act as the primary support system for the Managing Director , ensuring seamless calendar control, communication management, meeting coordination, follow-ups, and day‑to‑day execution support.
This is a high-responsibility, high-trust and self-driven role
that requires maturity, discretion, strong communication skills, and the ability to work closely with senior leadership in a fast‑growing organization.
Key Responsibilities 1. Calendar & Time Management (Core Responsibility)
Own and manage the MDs daily calendar , meetings, and priorities
Schedule internal & external meetings efficiently (customers, distributors, vendors, consultants, leadership team)
2. Communication & Email Management
Draft, review, and format professional emails on behalf of the MD
Manage, flag and filter incoming emails, messages and calls.
Maintain a clean communication trail and ensure timely responses
3. Follow‑Ups & Execution Tracking
Track action points from meetings and calls
Follow up with internal teams and external stakeholders until closure
4. Meeting & Coordination Support
Prepare MOMs or summaries when required
Coordinate internal reviews, leadership meetings, and ad‑hoc discussions
Ensure meeting outcomes are converted into actions
5. Travel & Logistics Support (Occasional)
Assist with travel, hotel and other logistical support
Accompany and provide coordination support to the Managing Director during exhibitions, official visits, and business engagements, as required
Coordinate itineraries with internal teams when required
6. Confidentiality & Professional Representation
Handle sensitive information with absolute discretion
Act as a professional extension of the MD in communication and conduct
Maintain decorum, clarity, and boundaries while dealing with senior stakeholders
7. Office & Daily Logistics Coordination
Ensure MDs cabin and meeting space are work-ready during business hours
Coordinate with admin, housekeeping, and pantry for:
cabin readiness
Support smooth daily functioning of MDs office environment
This is an execution, coordination, and support role for the MD’s office.
Desired Candidate Profile Must-Have Traits
High level of professional presentation & etiquette
Calm, composed, and structured in approach
Excellent follow-through habit
Comfortable working closely with a demanding MD
Trustworthy and discreet
Skills Required
Basic Excel / Google Sheets (trackers, lists)
WhatsApp & phone coordination
Documentation & note-keeping
Experience Background (Any of These)
Executive Secretary
Personal Secretary (PS)
Office of Director / Office of CEO support roles
Senior Admin / Coordination roles with leadership exposure
6-day working culture (aligned with MD schedule)
Occasional extended hours during peak periods
Fast‑paced, dynamic environment
High ownership mindset
Growth Path (Transparent)
Strong performers can evolve into:
Senior Executive Assistant
Chief of Staff support role (longer term)
Performance-based responsibility expansion, not title inflation
Why This Role Matters This role exists to protect the MD’s focus , improve execution speed, and bring order to chaos during a high‑growth phase of the company.
If done well, this position becomes one of the most trusted roles in the organization .
Role: Administration
Industry Type: Electrical Equipment
Department: Administration & Facilities
Employment Type: Jobs for Women
#J-18808-Ljbffr
5 - 7 Years
Noida
Posted: 2 months ago
Openings: 1
Applicants: 0
Executive Secretary MD Office | Noida
Working Days:
Monday to Saturday (6 days)
Reporting To:
Managing Director
Experience:
1-6 years (Secretarial / Executive Support / PA / Office of Leadership roles)
Role Objective The Executive Secretary will act as the primary support system for the Managing Director , ensuring seamless calendar control, communication management, meeting coordination, follow-ups, and day‑to‑day execution support.
This is a high-responsibility, high-trust and self-driven role
that requires maturity, discretion, strong communication skills, and the ability to work closely with senior leadership in a fast‑growing organization.
Key Responsibilities 1. Calendar & Time Management (Core Responsibility)
Own and manage the MDs daily calendar , meetings, and priorities
Schedule internal & external meetings efficiently (customers, distributors, vendors, consultants, leadership team)
2. Communication & Email Management
Draft, review, and format professional emails on behalf of the MD
Manage, flag and filter incoming emails, messages and calls.
Maintain a clean communication trail and ensure timely responses
3. Follow‑Ups & Execution Tracking
Track action points from meetings and calls
Follow up with internal teams and external stakeholders until closure
4. Meeting & Coordination Support
Prepare MOMs or summaries when required
Coordinate internal reviews, leadership meetings, and ad‑hoc discussions
Ensure meeting outcomes are converted into actions
5. Travel & Logistics Support (Occasional)
Assist with travel, hotel and other logistical support
Accompany and provide coordination support to the Managing Director during exhibitions, official visits, and business engagements, as required
Coordinate itineraries with internal teams when required
6. Confidentiality & Professional Representation
Handle sensitive information with absolute discretion
Act as a professional extension of the MD in communication and conduct
Maintain decorum, clarity, and boundaries while dealing with senior stakeholders
7. Office & Daily Logistics Coordination
Ensure MDs cabin and meeting space are work-ready during business hours
Coordinate with admin, housekeeping, and pantry for:
cabin readiness
Support smooth daily functioning of MDs office environment
This is an execution, coordination, and support role for the MD’s office.
Desired Candidate Profile Must-Have Traits
High level of professional presentation & etiquette
Calm, composed, and structured in approach
Excellent follow-through habit
Comfortable working closely with a demanding MD
Trustworthy and discreet
Skills Required
Basic Excel / Google Sheets (trackers, lists)
WhatsApp & phone coordination
Documentation & note-keeping
Experience Background (Any of These)
Executive Secretary
Personal Secretary (PS)
Office of Director / Office of CEO support roles
Senior Admin / Coordination roles with leadership exposure
6-day working culture (aligned with MD schedule)
Occasional extended hours during peak periods
Fast‑paced, dynamic environment
High ownership mindset
Growth Path (Transparent)
Strong performers can evolve into:
Senior Executive Assistant
Chief of Staff support role (longer term)
Performance-based responsibility expansion, not title inflation
Why This Role Matters This role exists to protect the MD’s focus , improve execution speed, and bring order to chaos during a high‑growth phase of the company.
If done well, this position becomes one of the most trusted roles in the organization .
Role: Administration
Industry Type: Electrical Equipment
Department: Administration & Facilities
Employment Type: Jobs for Women
#J-18808-Ljbffr