Exhibits Manager – Events, Federal Science & Public Engagement
EDJ Associates, Inc., Arlington, VA, United States
Exhibits Manager – Events, Federal Science & Public Engagement
Department:
Meeting and Event Planning
Employment Type:
Full Time
Location:
National Science Foundation - Washington DC Area
Description CONTINGENT HIRE NOTICE: This position is a contingent hire. Employment is contingent upon EDJ Associates, Inc. receiving a contract/task order award from the National Science Foundation (NSF). This is a hybrid position requiring significant on-site support at NSF Headquarters and event locations.
Position Overview: This position supports the NSF Office of Legislative and Public Affairs (OLPA) under the Event Support Scope of Work. The Program Manager – Events provides planning, logistics, coordination, and on-site execution support for high-profile meetings, conferences, exhibits, and outreach events.
Key Responsibilities
Plan and coordinate logistics for in-person, hybrid, and virtual events
Manage venues, vendors, shipping, setup, breakdown, and on-site operations
Support exhibit design, booth deployment, and inventory management
Coordinate speakers, moderators, RSVPs, and event platforms
Develop run‑of‑show documents, timelines, and status reports
Ensure compliance with NSF branding and Section 508 requirements
Support travel coordination in accordance with Federal Travel Regulations
Provide on‑site support and rapid issue resolution during events
Provide logistics support for a variety of meetings, events and conferences
Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed
Research requirements and context for various events, meetings and conferences, to ensure that the NSF Director and OLPA Staff are prepared to interact with various audiences and stakeholders
Identify and manage inventory for educational information resources and other outreach materials
Coordinate exhibit design, technology, and management with designated vendors/partners
Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies and experiences to suit specific event needs
Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.)
Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments
Travel when required
Skills, Knowledge and Expertise
8+ years managing large-scale federal or public-sector events
Proficiency with Microsoft Office Suite and event management platforms (e.g., Eventbrite)
Experience coordinating vendors, venues, and logistics
Ability to manage multiple high-visibility events simultaneously
Strong communication, organization, and problem-solving skillsAbility to lift and maneuver event equipment as required
Bachelor’s degree or equivalent professional experience required. Experience supporting federal agencies or large public-sector events preferred.
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Meeting and Event Planning
Employment Type:
Full Time
Location:
National Science Foundation - Washington DC Area
Description CONTINGENT HIRE NOTICE: This position is a contingent hire. Employment is contingent upon EDJ Associates, Inc. receiving a contract/task order award from the National Science Foundation (NSF). This is a hybrid position requiring significant on-site support at NSF Headquarters and event locations.
Position Overview: This position supports the NSF Office of Legislative and Public Affairs (OLPA) under the Event Support Scope of Work. The Program Manager – Events provides planning, logistics, coordination, and on-site execution support for high-profile meetings, conferences, exhibits, and outreach events.
Key Responsibilities
Plan and coordinate logistics for in-person, hybrid, and virtual events
Manage venues, vendors, shipping, setup, breakdown, and on-site operations
Support exhibit design, booth deployment, and inventory management
Coordinate speakers, moderators, RSVPs, and event platforms
Develop run‑of‑show documents, timelines, and status reports
Ensure compliance with NSF branding and Section 508 requirements
Support travel coordination in accordance with Federal Travel Regulations
Provide on‑site support and rapid issue resolution during events
Provide logistics support for a variety of meetings, events and conferences
Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed
Research requirements and context for various events, meetings and conferences, to ensure that the NSF Director and OLPA Staff are prepared to interact with various audiences and stakeholders
Identify and manage inventory for educational information resources and other outreach materials
Coordinate exhibit design, technology, and management with designated vendors/partners
Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies and experiences to suit specific event needs
Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.)
Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments
Travel when required
Skills, Knowledge and Expertise
8+ years managing large-scale federal or public-sector events
Proficiency with Microsoft Office Suite and event management platforms (e.g., Eventbrite)
Experience coordinating vendors, venues, and logistics
Ability to manage multiple high-visibility events simultaneously
Strong communication, organization, and problem-solving skillsAbility to lift and maneuver event equipment as required
Bachelor’s degree or equivalent professional experience required. Experience supporting federal agencies or large public-sector events preferred.
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