Asset Management Specialist
Inside Higher Ed, Augusta, GA, United States
Job Information
Job ID:
295338 Location:
Augusta University Full/Part Time:
Full Time
Job Summary The Asset Management Specialist is a key member of the finance division responsible for safeguarding, managing and accurately reporting the university's capital assets, including building, equipment, infrastructure, construction-in-progress, and right-to-use assets. This role ensures compliance with Board of Regents, State of Georgia, and GASB standards, with a particular focus on lease accounting and capital asset stewardship. Partnering with Accounting, Procurement, Information Technology, Facilities, and external agencies and stakeholders, the Asset Management Specialist drives accurate recordkeeping, supports audits, and strengthens transparent, reliable financial reporting across the University.
Responsibilities
Asset Management Responsibilities
Develop and maintain subject matter expertise in governmental accounting standards (GASB), generally accepted accounting principles (GAAP) and University System of Georgia (USG) policies and procedures for capital asset accounting.
Execute monthly close activities for capital assets, ensuring accurate reflection in the University's financial systems.
Perform monthly reconciliations of capital-to-actuals for non-project-related accounts, maintaining integrity between budgets and expenditures.
Review gain and loss account activity each month, recording corrections as needed to ensure accurate financial reporting.
Enter completed capital projects into the Asset Management (AM) module and maintain system accuracy.
Reconcile AM module data (Dist_Lin) to the general ledger (Jrnl_Ln) monthly, identifying and resolving discrepancies.
Reconcile depreciation expense and Net Book Value (NBV) in the financial system to ensure compliance with Board of Regents, State of Georgia, and GASB standards.
Lease Accounting Responsibilities
Develop and maintain subject matter expertise in governmental accounting standards for lease accounting, including GASB 87 (Leases) and GASB 96 (Subscription-Based Information Technology Arrangements).
Add, amend, and expire leases and subscription-based information technology agreements (SBITAs) in the Lease Administration system.
Create and execute monthly financial system queries to identify potential GASB 87 leases and collaborate with departments and Legal to obtain and verify required documentation.
Collaborate with Procurement and Copy & Print Services to obtain and maintain complete documentation for new copier leases, ensuring accurate recording in the Asset Management system and compliance with institutional and GASB standards.
Reconcile actual lease payments to lease payment adjusting journal entries, collaborating with Accounts Payable and other units to investigate and resolve discrepancies for accurate financial reporting.
Maintain lease tracking schedules and reconcile lease liability balances to the general ledger in the financial system.
Audit and Annual Financial Report (AFR) Support
Identify and verify actual asset additions and reductions for Annual Financial Statement report note disclosures for Capital Assets and Leases and SBITAs.
Prepare, review and submit year‑end journal entries for assets in the university's financial system, including residual value adjustments, cash inter‑fund transfers in the GAAP and CAPITAL ledgers, and adjustments related to net investments in capital assets (NICA).
Prepare Audit Schedules and Provide Supporting Documentation
Capital asset listing
Current‑year asset additions, adjustments, and retirements
Depreciation expense schedules
Lease activity reports
Lease classification documentation (short‑term vs. capital)
Capital‑to‑Actuals reconciliations
Asset Management module summaries
Documentation for donated assets, gifts, and new leases
Asset Management reconciliations and Net Book Value queries
Assist with audit risk assessments related to depreciation expense and capital leases
Other duties as assigned.
Required Qualifications
Bachelor's degree from an accredited college or university
5+ years of experience in accounting, financial reporting, or related fields
Strong understanding of accounting principles (GAAP) and fund accounting
Proficiency with financial systems and reporting tools (e.g., Workday, Banner, Oracle)
Preferred Qualifications
Experience in higher education or public sector fund accounting
Knowledge of asset and lease accounting
Familiarity with PeopleSoft Financials
Abilities This position requires the ability to analyze documents and memorize policies that govern the scope of duty. It also requires excellent oral and written communication skills and the ability to work effectively in an office environment.
Shift/Salary/Benefits
Shift: Days/M-F (work outside of normal business hours may be required for an exempt position)
Pay Band: 13
Salary Minimum: $68,500.00 annually
Salary will be commensurate with qualifications within the established range (generally minimum to midpoint)
Recruitment Period: 2/26/26 - Until Filled
Benefits may include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), earned vacation time, sick leave, and 13 paid holidays
Full‑time employees with more than six months of employment may be considered for the Tuition Assistance Program
Conditions of Employment
A credit check is required for positions with trust responsibilities or approved departmental purchase‑card usage.
Motor vehicle reports are required for positions that require driving an Augusta University vehicle.
Faculty hires must provide proof of completed academic degree(s) and post‑secondary coursework on an original transcript; foreign‑trained candidates must provide an educational/credential evaluation.
All employees must protect the confidentiality, availability, and integrity of sensitive information, adhering to cybersecurity and privacy policies during and beyond employment.
Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How to Apply Consider applying with us today! Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
Contact: 706‑721‑9365
#J-18808-Ljbffr
295338 Location:
Augusta University Full/Part Time:
Full Time
Job Summary The Asset Management Specialist is a key member of the finance division responsible for safeguarding, managing and accurately reporting the university's capital assets, including building, equipment, infrastructure, construction-in-progress, and right-to-use assets. This role ensures compliance with Board of Regents, State of Georgia, and GASB standards, with a particular focus on lease accounting and capital asset stewardship. Partnering with Accounting, Procurement, Information Technology, Facilities, and external agencies and stakeholders, the Asset Management Specialist drives accurate recordkeeping, supports audits, and strengthens transparent, reliable financial reporting across the University.
Responsibilities
Asset Management Responsibilities
Develop and maintain subject matter expertise in governmental accounting standards (GASB), generally accepted accounting principles (GAAP) and University System of Georgia (USG) policies and procedures for capital asset accounting.
Execute monthly close activities for capital assets, ensuring accurate reflection in the University's financial systems.
Perform monthly reconciliations of capital-to-actuals for non-project-related accounts, maintaining integrity between budgets and expenditures.
Review gain and loss account activity each month, recording corrections as needed to ensure accurate financial reporting.
Enter completed capital projects into the Asset Management (AM) module and maintain system accuracy.
Reconcile AM module data (Dist_Lin) to the general ledger (Jrnl_Ln) monthly, identifying and resolving discrepancies.
Reconcile depreciation expense and Net Book Value (NBV) in the financial system to ensure compliance with Board of Regents, State of Georgia, and GASB standards.
Lease Accounting Responsibilities
Develop and maintain subject matter expertise in governmental accounting standards for lease accounting, including GASB 87 (Leases) and GASB 96 (Subscription-Based Information Technology Arrangements).
Add, amend, and expire leases and subscription-based information technology agreements (SBITAs) in the Lease Administration system.
Create and execute monthly financial system queries to identify potential GASB 87 leases and collaborate with departments and Legal to obtain and verify required documentation.
Collaborate with Procurement and Copy & Print Services to obtain and maintain complete documentation for new copier leases, ensuring accurate recording in the Asset Management system and compliance with institutional and GASB standards.
Reconcile actual lease payments to lease payment adjusting journal entries, collaborating with Accounts Payable and other units to investigate and resolve discrepancies for accurate financial reporting.
Maintain lease tracking schedules and reconcile lease liability balances to the general ledger in the financial system.
Audit and Annual Financial Report (AFR) Support
Identify and verify actual asset additions and reductions for Annual Financial Statement report note disclosures for Capital Assets and Leases and SBITAs.
Prepare, review and submit year‑end journal entries for assets in the university's financial system, including residual value adjustments, cash inter‑fund transfers in the GAAP and CAPITAL ledgers, and adjustments related to net investments in capital assets (NICA).
Prepare Audit Schedules and Provide Supporting Documentation
Capital asset listing
Current‑year asset additions, adjustments, and retirements
Depreciation expense schedules
Lease activity reports
Lease classification documentation (short‑term vs. capital)
Capital‑to‑Actuals reconciliations
Asset Management module summaries
Documentation for donated assets, gifts, and new leases
Asset Management reconciliations and Net Book Value queries
Assist with audit risk assessments related to depreciation expense and capital leases
Other duties as assigned.
Required Qualifications
Bachelor's degree from an accredited college or university
5+ years of experience in accounting, financial reporting, or related fields
Strong understanding of accounting principles (GAAP) and fund accounting
Proficiency with financial systems and reporting tools (e.g., Workday, Banner, Oracle)
Preferred Qualifications
Experience in higher education or public sector fund accounting
Knowledge of asset and lease accounting
Familiarity with PeopleSoft Financials
Abilities This position requires the ability to analyze documents and memorize policies that govern the scope of duty. It also requires excellent oral and written communication skills and the ability to work effectively in an office environment.
Shift/Salary/Benefits
Shift: Days/M-F (work outside of normal business hours may be required for an exempt position)
Pay Band: 13
Salary Minimum: $68,500.00 annually
Salary will be commensurate with qualifications within the established range (generally minimum to midpoint)
Recruitment Period: 2/26/26 - Until Filled
Benefits may include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), earned vacation time, sick leave, and 13 paid holidays
Full‑time employees with more than six months of employment may be considered for the Tuition Assistance Program
Conditions of Employment
A credit check is required for positions with trust responsibilities or approved departmental purchase‑card usage.
Motor vehicle reports are required for positions that require driving an Augusta University vehicle.
Faculty hires must provide proof of completed academic degree(s) and post‑secondary coursework on an original transcript; foreign‑trained candidates must provide an educational/credential evaluation.
All employees must protect the confidentiality, availability, and integrity of sensitive information, adhering to cybersecurity and privacy policies during and beyond employment.
Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How to Apply Consider applying with us today! Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
Contact: 706‑721‑9365
#J-18808-Ljbffr