Senior AP Specialist
Vaco by Highspring, Jacksonville, FL, United States
Vaco has an excellent opportunity for a
Senior Accounts Payable Specialist
with a growing company in Jacksonville. This is a
direct hire, fully onsite role near downtown
offering
strong benefits, a friendly team, and a laid-back work environment.
Position Overview
Support a fast-paced accounting team handling full-cycle accounts payable operations
Ensure accurate invoice processing, vendor management, and timely payments
Assist with month-end close, reporting, and continuous improvement of AP processes
Serve as a key contact for vendors and internal stakeholders
Key Responsibilities
Process and enter invoices for operational expenses, taxes, benefits, and other expenditures
Review invoices for accuracy, coding, approvals, and compliance before posting
Maintain vendor records and new vendor setups within the accounting system
Respond to vendor inquiries and resolve payment discrepancies
Monitor vendor statements to ensure invoices are received and recorded timely
Prepare and process checks, ACH payments, and wire transfers
Coordinate with accounting leadership to capture early payment discounts
Support month-end close and AP-related reporting
Provide documentation and support during audits
Prepare and distribute annual 1099 forms in compliance with tax regulations
Maintain organized documentation for invoices, payments, and asset purchases
Assist with training team members on AP procedures and systems
Identify process improvements to increase efficiency and accuracy
Qualifications
Strong attention to detail and accuracy
Analytical thinker with strong problem-solving skills
Excellent communication and interpersonal skills
Ability to work effectively with vendors, internal teams, and leadership
Solid understanding of full-cycle accounts payable processes
Ability to handle sensitive financial information with discretion
Strong organizational and time management skills
Proficiency in Microsoft Excel and Microsoft Office
Experience working with ERP or accounting systems
Experience
4+ years of Accounts Payable experience in operational environments (construction, manufacturing, or similar)
Experience supporting general ledger processes and account reconciliations
Prior senior or lead AP experience preferred
Experience with construction-related accounting systems or ERPs is a plus
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
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Senior Accounts Payable Specialist
with a growing company in Jacksonville. This is a
direct hire, fully onsite role near downtown
offering
strong benefits, a friendly team, and a laid-back work environment.
Position Overview
Support a fast-paced accounting team handling full-cycle accounts payable operations
Ensure accurate invoice processing, vendor management, and timely payments
Assist with month-end close, reporting, and continuous improvement of AP processes
Serve as a key contact for vendors and internal stakeholders
Key Responsibilities
Process and enter invoices for operational expenses, taxes, benefits, and other expenditures
Review invoices for accuracy, coding, approvals, and compliance before posting
Maintain vendor records and new vendor setups within the accounting system
Respond to vendor inquiries and resolve payment discrepancies
Monitor vendor statements to ensure invoices are received and recorded timely
Prepare and process checks, ACH payments, and wire transfers
Coordinate with accounting leadership to capture early payment discounts
Support month-end close and AP-related reporting
Provide documentation and support during audits
Prepare and distribute annual 1099 forms in compliance with tax regulations
Maintain organized documentation for invoices, payments, and asset purchases
Assist with training team members on AP procedures and systems
Identify process improvements to increase efficiency and accuracy
Qualifications
Strong attention to detail and accuracy
Analytical thinker with strong problem-solving skills
Excellent communication and interpersonal skills
Ability to work effectively with vendors, internal teams, and leadership
Solid understanding of full-cycle accounts payable processes
Ability to handle sensitive financial information with discretion
Strong organizational and time management skills
Proficiency in Microsoft Excel and Microsoft Office
Experience working with ERP or accounting systems
Experience
4+ years of Accounts Payable experience in operational environments (construction, manufacturing, or similar)
Experience supporting general ledger processes and account reconciliations
Prior senior or lead AP experience preferred
Experience with construction-related accounting systems or ERPs is a plus
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
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