Account Specialist
Air Production and Service Inc, Lumberton, NC, United States
Invoice and Billing Responsibilities
Generate and issue customer invoices (progress billing, milestone billing, T&M, retainage tracking)
Process vendor invoices and match to POs and receiving documentation
Verify proper cost coding to jobs and departments
Coordinate with Engineering and PMs on material and equipment invoices
Monitor subcontractor payments and compliance documentation
Assist in tracking vendor deposits and equipment prepayments
Ensure timely payment cycles aligned with project cash flow
Assist Engineers and Project Managers with:
Job cost coding
Tracking material and equipment status
Cash flow forecasting inputs
Maintain accurate job cost reports
Support project gating documentation related to financial approvals
Help ensure billing schedules align with contract terms
Cash Flow & Reporting Support
Assist Accounting Manager with:
Project Finance Tracking
A/R aging analysis
Identify discrepancies between estimated vs actual job costs
Support monthly financial close processes
Process & Systems Support
Work within ERP/accounting software to ensure data integrity
Support Trello/Project Management workflows related to financial tasks
Assist in refining standardized billing and payables processes
Requirements Qualifications Required
2+ years of accounting experience (A/R and A/P required)
Experience in project-based or construction/manufacturing environment preferred
Strong understanding of job costing principles
High attention to detail and accuracy
Proficiency in accounting software and Microsoft Excel
Preferred
Experience with milestone billing and capital projects
Familiarity with lien waivers and pay applications
ERP experience in manufacturing or engineering environment
Associate’s or Bachelor’s degree in Accounting or related field
Core Competencies
Organized and deadline-driven
Ability to work with Engineers and Project Managers
Financial accuracy with operational awareness
Problem-solving mindset
Confidentiality and integrity
Benefits
12 paid vacation days. Vacation accrual, 8 hours per month.
Company Sponsored Health Insurance options available
Health Savings Account (HSA) contributions.
Company-negotiated vision, dental, life, and disability insurance.
#J-18808-Ljbffr
Generate and issue customer invoices (progress billing, milestone billing, T&M, retainage tracking)
Process vendor invoices and match to POs and receiving documentation
Verify proper cost coding to jobs and departments
Coordinate with Engineering and PMs on material and equipment invoices
Monitor subcontractor payments and compliance documentation
Assist in tracking vendor deposits and equipment prepayments
Ensure timely payment cycles aligned with project cash flow
Assist Engineers and Project Managers with:
Job cost coding
Tracking material and equipment status
Cash flow forecasting inputs
Maintain accurate job cost reports
Support project gating documentation related to financial approvals
Help ensure billing schedules align with contract terms
Cash Flow & Reporting Support
Assist Accounting Manager with:
Project Finance Tracking
A/R aging analysis
Identify discrepancies between estimated vs actual job costs
Support monthly financial close processes
Process & Systems Support
Work within ERP/accounting software to ensure data integrity
Support Trello/Project Management workflows related to financial tasks
Assist in refining standardized billing and payables processes
Requirements Qualifications Required
2+ years of accounting experience (A/R and A/P required)
Experience in project-based or construction/manufacturing environment preferred
Strong understanding of job costing principles
High attention to detail and accuracy
Proficiency in accounting software and Microsoft Excel
Preferred
Experience with milestone billing and capital projects
Familiarity with lien waivers and pay applications
ERP experience in manufacturing or engineering environment
Associate’s or Bachelor’s degree in Accounting or related field
Core Competencies
Organized and deadline-driven
Ability to work with Engineers and Project Managers
Financial accuracy with operational awareness
Problem-solving mindset
Confidentiality and integrity
Benefits
12 paid vacation days. Vacation accrual, 8 hours per month.
Company Sponsored Health Insurance options available
Health Savings Account (HSA) contributions.
Company-negotiated vision, dental, life, and disability insurance.
#J-18808-Ljbffr