Sales & Events Coordinator
HireLifeScience.com, Piscataway, NJ, United States
HireLifeScience.com is the premier career networking resource for the Pharmaceutical, Biotechnology, and Medical Device industries. We are looking for a highly organized
Sales & Event Operations Coordinator
to provide critical administrative support to our sales team and manage the logistical "heavy lifting" for our industry-leading career fairs and events.
The Role This is a high-impact administrative role designed for a detail-oriented professional who loves organization. You will not be responsible for making sales; instead, you will be the backbone of the department—ensuring that once a sale is made, the client is onboarded perfectly and the event logistics are executed flawlessly.
Key Responsibilities Event & Logistics Support:
Vendor Management:
Coordinate with venues and vendors for catering & decorating.
Exhibitor Onboarding:
Send "Welcome" kits to registered companies, collect their logos/bios, and ensure they have everything they need for event day.
Onsite Support:
Serve as the "Command Center" during live events—managing check-ins, distributing badges, and assisting exhibitors with booth setup.
Materials Management:
Maintain and organize event supplies, marketing collateral, and shipping logistics for regional shows.
Contract Administration:
Prepare and send out sales agreements and invoices following client commitments.
CRM Maintenance:
Keep our client database (CRM) up to date, ensuring all contact information and deal statuses are accurate.
Reporting:
Generate weekly reports for management on event registration numbers and sales pipeline progress.
Lead Management:
Organically route incoming inquiries to the sales team and manage the general info@ email account.
Qualifications
Organization:
You have a "black belt" in multitasking and never let a deadline slip through the cracks.
Experience:
2+ years in an administrative, office management, or coordinator role.
Communication:
Professional and polished; you will be interacting with HR leaders from some of the world’s largest pharma companies.
Software Skills:
Proficiency in Microsoft Office (Excel is a must), CRM platforms, and ideally some familiarity with event software like Eventbrite or Cvent.
Location:
Must be able to work onsite daily at our Piscataway, NJ office.
Why HireLifeScience.com?
Stable, Fast-Paced Environment:
A professional office setting within the heart of the New Jersey life sciences corridor.
Impact:
You’ll see the direct results of your work as thousands of professionals find jobs through the events you help build.
Team Focus:
You are the essential partner to our sales and leadership teams.
#J-18808-Ljbffr
Sales & Event Operations Coordinator
to provide critical administrative support to our sales team and manage the logistical "heavy lifting" for our industry-leading career fairs and events.
The Role This is a high-impact administrative role designed for a detail-oriented professional who loves organization. You will not be responsible for making sales; instead, you will be the backbone of the department—ensuring that once a sale is made, the client is onboarded perfectly and the event logistics are executed flawlessly.
Key Responsibilities Event & Logistics Support:
Vendor Management:
Coordinate with venues and vendors for catering & decorating.
Exhibitor Onboarding:
Send "Welcome" kits to registered companies, collect their logos/bios, and ensure they have everything they need for event day.
Onsite Support:
Serve as the "Command Center" during live events—managing check-ins, distributing badges, and assisting exhibitors with booth setup.
Materials Management:
Maintain and organize event supplies, marketing collateral, and shipping logistics for regional shows.
Contract Administration:
Prepare and send out sales agreements and invoices following client commitments.
CRM Maintenance:
Keep our client database (CRM) up to date, ensuring all contact information and deal statuses are accurate.
Reporting:
Generate weekly reports for management on event registration numbers and sales pipeline progress.
Lead Management:
Organically route incoming inquiries to the sales team and manage the general info@ email account.
Qualifications
Organization:
You have a "black belt" in multitasking and never let a deadline slip through the cracks.
Experience:
2+ years in an administrative, office management, or coordinator role.
Communication:
Professional and polished; you will be interacting with HR leaders from some of the world’s largest pharma companies.
Software Skills:
Proficiency in Microsoft Office (Excel is a must), CRM platforms, and ideally some familiarity with event software like Eventbrite or Cvent.
Location:
Must be able to work onsite daily at our Piscataway, NJ office.
Why HireLifeScience.com?
Stable, Fast-Paced Environment:
A professional office setting within the heart of the New Jersey life sciences corridor.
Impact:
You’ll see the direct results of your work as thousands of professionals find jobs through the events you help build.
Team Focus:
You are the essential partner to our sales and leadership teams.
#J-18808-Ljbffr