Marketing Assistant
D&B Engineers and Architects, Woodbury, NY, United States
Overview
D&B Engineers and Architects, D.P.C. is seeking a highly organized, tech-forward marketing professional to support our proposal development, marketing operations, and business development efforts from our headquarters office in Woodbury, NY. This is not a traditional administrative role. We are looking for a detail-oriented, systems-minded individual who is comfortable working within structured processes, managing digital workflows, and contributing to proposal production in a fast-paced A/E/C environment. Our ideal candidate is someone who takes ownership of tasks, follows through, and thrives in a collaborative in-office environment. This role offers strong growth potential for individuals interested in professional services marketing, proposal development, marketing systems management, and AI-enabled workflow improvement.
Responsibilities
Assist with preparation and assembly of proposals, qualifications packages, and marketing materials
Format documents in Microsoft Word and Adobe InDesign in accordance with firm standards
Maintain and organize proposal files, templates, and marketing collateral
Support submission coordination (digital and hard copy)
Maintain CRM data (Unanet/Cosential or similar platforms preferred)
Support file structure management and digital library organization
Assist with tracking opportunities and proposal workflows
Help develop and refine marketing processes and templates
Assist with implementation and refinement of AI tools used in proposal development
Learn and support marketing automation workflows
Identify efficiencies in document production and information management
Maintain organized internal knowledge resources
Coordinate backup reprographics and hard-copy deliverables
Manage shipping and physical submission logistics as needed
Serve as in-office marketing point person for production-related needs
Growth Potential The role is intentionally positioned as more than administrative support. It is a gateway into professional services marketing operations within a multi-disciplinary engineering firm. We are seeking candidates interested in building expertise in:
Proposal strategy and protection leadership
Marketing systems and operational infrastructure
AI-enabled content development workflows
Process design and efficiency improvement
Demonstrated initiative and performance will lead to expanded authority and career progression within the department.
Qualifications
Bachelor’s degree in Marketing, Communications, Business, or related field preferred
1-4 years of experience in marketing, proposal coordination, or professional services environment
Experience in Architectural/engineer/Construction (A/E/C) industry strongly preferred
Strong proficiency in Microsoft Office (Word formatting skills critical)
Experience with Adobe InDesign preferred
Familiarity with CRM systems (Unanet, Consential, Deltek, Salesforce, etc.) preferred
Demonstrated comfort learning new software platforms and AI tools
Exceptional attention to detail and organizational skills
Schedule
Monday through Friday
In-Office
Salary Range $52,000 – $72,800
Benefits
Employer 401 K contributions
Health, dental and vision coverage
Compensated time off and holiday pay
Short/Long term disability coverage
Life insurance
Flex spending Program
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Responsibilities
Assist with preparation and assembly of proposals, qualifications packages, and marketing materials
Format documents in Microsoft Word and Adobe InDesign in accordance with firm standards
Maintain and organize proposal files, templates, and marketing collateral
Support submission coordination (digital and hard copy)
Maintain CRM data (Unanet/Cosential or similar platforms preferred)
Support file structure management and digital library organization
Assist with tracking opportunities and proposal workflows
Help develop and refine marketing processes and templates
Assist with implementation and refinement of AI tools used in proposal development
Learn and support marketing automation workflows
Identify efficiencies in document production and information management
Maintain organized internal knowledge resources
Coordinate backup reprographics and hard-copy deliverables
Manage shipping and physical submission logistics as needed
Serve as in-office marketing point person for production-related needs
Growth Potential The role is intentionally positioned as more than administrative support. It is a gateway into professional services marketing operations within a multi-disciplinary engineering firm. We are seeking candidates interested in building expertise in:
Proposal strategy and protection leadership
Marketing systems and operational infrastructure
AI-enabled content development workflows
Process design and efficiency improvement
Demonstrated initiative and performance will lead to expanded authority and career progression within the department.
Qualifications
Bachelor’s degree in Marketing, Communications, Business, or related field preferred
1-4 years of experience in marketing, proposal coordination, or professional services environment
Experience in Architectural/engineer/Construction (A/E/C) industry strongly preferred
Strong proficiency in Microsoft Office (Word formatting skills critical)
Experience with Adobe InDesign preferred
Familiarity with CRM systems (Unanet, Consential, Deltek, Salesforce, etc.) preferred
Demonstrated comfort learning new software platforms and AI tools
Exceptional attention to detail and organizational skills
Schedule
Monday through Friday
In-Office
Salary Range $52,000 – $72,800
Benefits
Employer 401 K contributions
Health, dental and vision coverage
Compensated time off and holiday pay
Short/Long term disability coverage
Life insurance
Flex spending Program
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