Marketing Assistant

Overview D&B Engineers and Architects, D.P.C. is seeking a highly organized, tech-forward marketing professional to support our proposal development, marketing operations, and business development efforts from our headquarters office in Woodbury, NY. This is not a traditional administrative role. We are looking for a detail-oriented, systems-minded individual who is comfortable working within structured processes, managing digital workflows, and contributing to proposal production in a fast-paced A/E/C environment. Our ideal candidate is someone who takes ownership of tasks, follows through, and thrives in a collaborative in-office environment. This role offers strong growth potential for individuals interested in professional services marketing, proposal development, marketing systems management, and AI-enabled workflow improvement. Responsibilities Assist with preparation and assembly of proposals, qualifications packages, and marketing materials Format documents in Microsoft Word and Adobe InDesign in accordance with firm standards Maintain and organize proposal files, templates, and marketing collateral Support submission coordination (digital and hard copy) Maintain CRM data (Unanet/Cosential or similar platforms preferred) Support file structure management and digital library organization Assist with tracking opportunities and proposal workflows Help develop and refine marketing processes and templates Assist with implementation and refinement of AI tools used in proposal development Learn and support marketing automation workflows Identify efficiencies in document production and information management Maintain organized internal knowledge resources Coordinate backup reprographics and hard-copy deliverables Manage shipping and physical submission logistics as needed Serve as in-office marketing point person for production-related needs Growth Potential The role is intentionally positioned as more than administrative support. It is a gateway into professional services marketing operations within a multi-disciplinary engineering firm. We are seeking candidates interested in building expertise in: Proposal strategy and protection leadership Marketing systems and operational infrastructure AI-enabled content development workflows Process design and efficiency improvement Demonstrated initiative and performance will lead to expanded authority and career progression within the department. Qualifications Bachelor’s degree in Marketing, Communications, Business, or related field preferred 1-4 years of experience in marketing, proposal coordination, or professional services environment Experience in Architectural/engineer/Construction (A/E/C) industry strongly preferred Strong proficiency in Microsoft Office (Word formatting skills critical) Experience with Adobe InDesign preferred Familiarity with CRM systems (Unanet, Consential, Deltek, Salesforce, etc.) preferred Demonstrated comfort learning new software platforms and AI tools Exceptional attention to detail and organizational skills Schedule Monday through Friday In-Office Salary Range $52,000 – $72,800 Benefits Employer 401 K contributions Health, dental and vision coverage Compensated time off and holiday pay Short/Long term disability coverage Life insurance Flex spending Program #J-18808-Ljbffr