Marketing Assistant / Office Manager
Trade Show Savvy, Colleyville, TX, United States
About Us
We're a growing trade-show exhibit services company supporting clients with exhibit logistics, show-service ordering, and event execution. We're looking for a dependable, detail-oriented Marketing Assistant / Office Manager to keep our office running smoothly, help coordinate the administrative side of trade shows, and support our marketing and client-facing efforts.
This role is ideal for someone who enjoys variety—client communication + office management + coordination + marketing support + learning new processes.
Pay: $26–$35/hour (depending on experience)
Paid Time Off
What You'll Do Marketing & Communications Support
Manage and post content to the company's LinkedIn page, including industry updates, project highlights, and thought leadership posts
Write and publish blog posts for the company website (topics, guidance, and templates provided)
Assist with email campaigns and client-facing materials
Help maintain brand consistency across communications and marketing collateral
Support trade show marketing efforts including pre-show outreach and post-show follow-up
Contribute ideas for growing our visibility with exhibitors and show organizers
Front Office & Client Relations
Answer phones, route calls, and provide professional first-line support to customers and vendors
Manage calendars, scheduling, and general office organization
Maintain job folders, files, and documentation (digital + light physical filing)
Support leadership with administrative tasks, follow-ups, and client communications
QuickBooks & Basic Accounting Support
Enter bills, invoices, expenses, and receipts in QuickBooks
Assist with AR/AP tracking, vendor records, and basic reporting support
Help keep transactions organized for the bookkeeper/CPA
Trade Show Operations Support (Training Provided)
Learn and manage show-service orders (carpet, electrical, labor, shipping, drayage/material handling, etc.)
Track deadlines, forms, confirmations, and receipts for each event
Coordinate with show vendors and internal team to ensure orders are correct and on time
Maintain checklists and templates to keep processes consistent
Travel & Logistics
Book travel (air/hotel/ground) and compile itineraries
Track confirmations, receipts, and changes
Light HR/Admin (Optional Based on Experience)
Help with onboarding paperwork, timesheets, basic file maintenance, and coordination with payroll/benefits providers
What We're Looking For
4+ years in an admin, office management, marketing, or operations coordinator role — OR a college degree (marketing degree preferred) plus 2+ years of relevant experience (small business experience is a plus)
Demonstrated marketing experience — your resume should reflect hands-on work with LinkedIn, blog writing, social media management, email campaigns, or content creation
Strong organization and follow-through (you like checklists, deadlines, and clean processes)
Clear communication and a calm, helpful phone presence
Proficiency with Google Workspace or Microsoft Office (Docs/Sheets/Excel)
Ability to handle multiple priorities without dropping details
QuickBooks experience is a plus but not required — we'll train the right person
Nice to Have
Experience writing blog posts, LinkedIn content, or marketing copy for a B2B or services company
Experience with social media management, email marketing tools, or content creation
Experience with event planning, trade shows, logistics, or vendor coordination
Experience supporting AP/AR, reconciliations, or job-cost workflows
Familiarity with Canva, Adobe Creative Suite, or similar design tools
Familiarity with shipping terms, show vendor portals, or deadline-driven ordering
Work Location & Schedule
In-office in Grapevine, TX
Full-time (consistent schedule; details discussed during the process)
Equal Opportunity Employer: We consider all qualified applicants and are committed to a respectful, inclusive workplace.
#J-18808-Ljbffr
This role is ideal for someone who enjoys variety—client communication + office management + coordination + marketing support + learning new processes.
Pay: $26–$35/hour (depending on experience)
Paid Time Off
What You'll Do Marketing & Communications Support
Manage and post content to the company's LinkedIn page, including industry updates, project highlights, and thought leadership posts
Write and publish blog posts for the company website (topics, guidance, and templates provided)
Assist with email campaigns and client-facing materials
Help maintain brand consistency across communications and marketing collateral
Support trade show marketing efforts including pre-show outreach and post-show follow-up
Contribute ideas for growing our visibility with exhibitors and show organizers
Front Office & Client Relations
Answer phones, route calls, and provide professional first-line support to customers and vendors
Manage calendars, scheduling, and general office organization
Maintain job folders, files, and documentation (digital + light physical filing)
Support leadership with administrative tasks, follow-ups, and client communications
QuickBooks & Basic Accounting Support
Enter bills, invoices, expenses, and receipts in QuickBooks
Assist with AR/AP tracking, vendor records, and basic reporting support
Help keep transactions organized for the bookkeeper/CPA
Trade Show Operations Support (Training Provided)
Learn and manage show-service orders (carpet, electrical, labor, shipping, drayage/material handling, etc.)
Track deadlines, forms, confirmations, and receipts for each event
Coordinate with show vendors and internal team to ensure orders are correct and on time
Maintain checklists and templates to keep processes consistent
Travel & Logistics
Book travel (air/hotel/ground) and compile itineraries
Track confirmations, receipts, and changes
Light HR/Admin (Optional Based on Experience)
Help with onboarding paperwork, timesheets, basic file maintenance, and coordination with payroll/benefits providers
What We're Looking For
4+ years in an admin, office management, marketing, or operations coordinator role — OR a college degree (marketing degree preferred) plus 2+ years of relevant experience (small business experience is a plus)
Demonstrated marketing experience — your resume should reflect hands-on work with LinkedIn, blog writing, social media management, email campaigns, or content creation
Strong organization and follow-through (you like checklists, deadlines, and clean processes)
Clear communication and a calm, helpful phone presence
Proficiency with Google Workspace or Microsoft Office (Docs/Sheets/Excel)
Ability to handle multiple priorities without dropping details
QuickBooks experience is a plus but not required — we'll train the right person
Nice to Have
Experience writing blog posts, LinkedIn content, or marketing copy for a B2B or services company
Experience with social media management, email marketing tools, or content creation
Experience with event planning, trade shows, logistics, or vendor coordination
Experience supporting AP/AR, reconciliations, or job-cost workflows
Familiarity with Canva, Adobe Creative Suite, or similar design tools
Familiarity with shipping terms, show vendor portals, or deadline-driven ordering
Work Location & Schedule
In-office in Grapevine, TX
Full-time (consistent schedule; details discussed during the process)
Equal Opportunity Employer: We consider all qualified applicants and are committed to a respectful, inclusive workplace.
#J-18808-Ljbffr