Contract Specialist
Agrace HospiceCare, Madison, WI, United States
Contract Specialist
Location: Madison, WI Full-time 1.0 FTE (40/week) | Monday-Friday Make a lasting impact with Agrace Join Agrace, a nationally recognized nonprofit leader in hospice and palliative care. If you are looking for a role that helps support meaningful, patient-centered care, this is your opportunity to make a difference! How You'll Make a Difference (Essential Functions) The Contracting Specialist is responsible for the overall contracting workflow of contracts between Agrace and external partners. This includes managing contract intake, review, negotiation, execution, and retention processes. The Contracting Specialist works closely with Operational Leaders across the organization to achieve necessary contractual relationships and provides education on the contracting policies and processes. Key Responsibilities Contract Administration (Percentage of time: 70%) Serve as main point of contact for review of customer paper and non-standard customer requested changes; liaison with finance, operational leadership, and external legal. Draft, review, and lead negotiations to complete contracts. Advise operational team members regarding key commercial and legal considerations. Assist with interpretation of existing contract language and contract strategies. Manage and maintain accurate records of contract agreements, renewals, and terminations within the contract management software. Ensure contract quality and effectiveness by collaborating with internal departments to understand critical business objectives. Identify and mitigate contractual risk through adherence to policies, compliance and financial controls, and the application of sound business judgement. Maintain and oversee agreement templates to ensure accuracy and compliance with changing regulatory requirements. Keep current on best practices as it relates to contract structure, legal terms, and/or laws which may affect Agrace's relationship with its partners. Contract Lifecycle Process Improvements (Percentage of time: 30%) Develop and maintain policies and procedures for the contract lifecycle. Identify and implement improvements to the contract lifecycle management process, including the expansion of features within contract management software system. Coordinate with the Education Department to develop and maintain training materials for Contract Owners on both overall contract lifecycle and job specific responsibilities within the lifecycle. You Bring (Qualifications) Bachelor's degree in contract management, business administration or equivalent combination of education and relevant work experience 5+ years contracting administration experience Experience in business law and contract negotiations Paralegal certification, preferred Ability to quickly grasp Agrace's service offerings, strategies, and business operations Excellent written, oral, and interpersonal skills and the ability to interface with and gain respect of stakeholders at all levels Strong business acumen; ability to exercise good business judgement Ability to identify and present recommendations on open contract issues to management and collaborate on seeking resolution Ability to work in a high-paced environment handling multiple tasks at the same time Superior organizational skills to maintain order of files and prioritize work Excellent attention to detail and ability to consistently produce a high-quality work product under tight deadlines Exposure to SharePoint, Microsoft Teams, and Cobblestone contracting software preferred Proficiency in Microsoft Word, Excel, Outlook, Adobe Acrobat Pro, and PowerPoint Ability to work independently and prioritize workload to complete projects with minimal direction Ability to be flexible in time and task to meet organizational needs Ability to maintain confidentiality about patients, families, caregivers, staff, donors, and organizational intellectual property Benefits Competitive pay with free parking reimbursement Health, dental, and vision insurance for employees who are hired for 28+ hours per week (.7 FTE +) Retirement plans with employer matching Generous Paid Time Off (PTO) and holiday paid time off Comprehensive onboarding, mentorship, and career development About Agrace For more than 45 years, Agrace has been an innovator and leader in both caring for patients and their families, and in educating others about death, dying and grief. We are the largest hospice provider in Wisconsin. Well known for end-of-life care, Agrace also serves people across southern Wisconsin who are aging, seriously ill or grieving. At Agrace we are strengthened by the unique experiences, cultures and traditions of our staff, patients and clients. Together, we pursue a vision in which every Agrace staff member is treated fairly, and every patient and client experiences the respectful, individualized care they need and deserve. We foster a culture of belonging that celebrates people's uniqueness and leads to meaningful, empathetic connections. Agrace Health Inc is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Location: Madison, WI Full-time 1.0 FTE (40/week) | Monday-Friday Make a lasting impact with Agrace Join Agrace, a nationally recognized nonprofit leader in hospice and palliative care. If you are looking for a role that helps support meaningful, patient-centered care, this is your opportunity to make a difference! How You'll Make a Difference (Essential Functions) The Contracting Specialist is responsible for the overall contracting workflow of contracts between Agrace and external partners. This includes managing contract intake, review, negotiation, execution, and retention processes. The Contracting Specialist works closely with Operational Leaders across the organization to achieve necessary contractual relationships and provides education on the contracting policies and processes. Key Responsibilities Contract Administration (Percentage of time: 70%) Serve as main point of contact for review of customer paper and non-standard customer requested changes; liaison with finance, operational leadership, and external legal. Draft, review, and lead negotiations to complete contracts. Advise operational team members regarding key commercial and legal considerations. Assist with interpretation of existing contract language and contract strategies. Manage and maintain accurate records of contract agreements, renewals, and terminations within the contract management software. Ensure contract quality and effectiveness by collaborating with internal departments to understand critical business objectives. Identify and mitigate contractual risk through adherence to policies, compliance and financial controls, and the application of sound business judgement. Maintain and oversee agreement templates to ensure accuracy and compliance with changing regulatory requirements. Keep current on best practices as it relates to contract structure, legal terms, and/or laws which may affect Agrace's relationship with its partners. Contract Lifecycle Process Improvements (Percentage of time: 30%) Develop and maintain policies and procedures for the contract lifecycle. Identify and implement improvements to the contract lifecycle management process, including the expansion of features within contract management software system. Coordinate with the Education Department to develop and maintain training materials for Contract Owners on both overall contract lifecycle and job specific responsibilities within the lifecycle. You Bring (Qualifications) Bachelor's degree in contract management, business administration or equivalent combination of education and relevant work experience 5+ years contracting administration experience Experience in business law and contract negotiations Paralegal certification, preferred Ability to quickly grasp Agrace's service offerings, strategies, and business operations Excellent written, oral, and interpersonal skills and the ability to interface with and gain respect of stakeholders at all levels Strong business acumen; ability to exercise good business judgement Ability to identify and present recommendations on open contract issues to management and collaborate on seeking resolution Ability to work in a high-paced environment handling multiple tasks at the same time Superior organizational skills to maintain order of files and prioritize work Excellent attention to detail and ability to consistently produce a high-quality work product under tight deadlines Exposure to SharePoint, Microsoft Teams, and Cobblestone contracting software preferred Proficiency in Microsoft Word, Excel, Outlook, Adobe Acrobat Pro, and PowerPoint Ability to work independently and prioritize workload to complete projects with minimal direction Ability to be flexible in time and task to meet organizational needs Ability to maintain confidentiality about patients, families, caregivers, staff, donors, and organizational intellectual property Benefits Competitive pay with free parking reimbursement Health, dental, and vision insurance for employees who are hired for 28+ hours per week (.7 FTE +) Retirement plans with employer matching Generous Paid Time Off (PTO) and holiday paid time off Comprehensive onboarding, mentorship, and career development About Agrace For more than 45 years, Agrace has been an innovator and leader in both caring for patients and their families, and in educating others about death, dying and grief. We are the largest hospice provider in Wisconsin. Well known for end-of-life care, Agrace also serves people across southern Wisconsin who are aging, seriously ill or grieving. At Agrace we are strengthened by the unique experiences, cultures and traditions of our staff, patients and clients. Together, we pursue a vision in which every Agrace staff member is treated fairly, and every patient and client experiences the respectful, individualized care they need and deserve. We foster a culture of belonging that celebrates people's uniqueness and leads to meaningful, empathetic connections. Agrace Health Inc is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.