Purchasing Agent II
City of Lauderhill, Florida, NY, United States
General Statement of Job
The purpose of this position is to perform intermediate‑level professional procurement and contract administration, under the general direction of the Finance Director or designee. Employees in this classification exercise independent judgment in ensuring regulatory compliance and best‑value procurement practices. The position is responsible for managing formal solicitations, administering contracts, conducting procurement analysis, and providing technical guidance to departments.
Essential Functions The following knowledge, skills, and abilities, as outlined herein, are intended to be representative of the type of tasks performed within this position. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the position if the work is similar, related, or a logical assignment for this description. Other duties may be required and assigned.
Leads formal competitive including Invitations to Bid (ITBs), Requests for Proposals (RFPs), Requests for Quotes (RFQs), and cooperative purchases.
Drafts and develops detailed technical specifications in collaboration with user departments.
Conducts public bid openings and evaluates responsiveness and responsibility of bidders.
Prepares agenda items and supporting documentation for City Commission approval.
Administers contracts including renewals, amendments, performing monitoring, and compliance tracking.
Oversees surplus property auctions and asset disposition.
Manages purchase card program reconciliation and petty cash reimbursements.
Analyzes procurement data and prepares financial and operational reports.
Reviews and analyzes municipal vehicle and capital equipment acquisition recommendations.
Negotiates pricing, terms, and service levels with vendors.
Ensures compliance with federal, state, and local procurement procedures.
Performs other duties as assigned.
Minimum and Preferred Qualifications
Associate’s degree in Business Administration, Public Administration, Accounting or closely related field; AND
Five (5) years previous experience in purchasing, contracts and/or inventory control; AND
Valid State of Florida Driver’s License.
If no applicants meet the minimum qualifications, an equivalent combination of education, training, experience, and preferred qualifications may be considered.
Preferred Qualifications
Bachelor’s Degree in Business Administration, Public Administration, Accounting or closely related field.
Certified Public Procurement Officer (CPPO)
Certified Public Manager (CPM)
Certified Professional Public Buyer (CPPB)
Supplemental Questions Please be sure to answer all supplemental questions thoroughly and completely. Please note that if you do not answer all the questions in its entirety, your application may not be further considered in the hiring process. If you have any difficulty understanding or completing the supplemental questions, please feel free to contact the Human Resources Department at 954‑730‑3090.
Please be advised: Proof of education level is required (copy of High School Diploma/GED or College Degree/transcript needs to be uploaded in PDF format to application). Any required licenses and or certifications for the position you are applying for must be submitted as well. If required documentation is not provided, the application will be incomplete and will not continue in the hiring process.
Veteran’s Preference Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position.
Applicant Screening Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview. Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance‑based testing.
Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements. The City of Lauderhill is an E‑Verify employer.
Additional Requirements/Environmental Factors Schedule Requirements: The ability to work the required schedule for the workweek as required and may be required to attend occasional early morning bid openings or late afternoon/evening meetings.
Driving Requirements: The ability to drive and operate a personal or City vehicle intermittently throughout the work day or work week, as needed.
Physical Requirements: The ability to exert moderate, though not constant, physical effort, which may involve some combination of climbing, balancing, stooping, kneeling, crouching, crawling, and/or lifting, carrying, pushing, and/or pulling of objects and materials of moderate weight (12–20 pounds).
Motor Coordination: The ability to coordinate eyes, hands, and feet to utilize and operate office tools, equipment, and machinery; and to handle, sort, and organize documentation.
Sensory Requirements: The ability to perceive and differentiate audio and/or visual cues or signals; and to perceive and differentiate depths, and/or textures.
Form/Spatial Aptitude: The ability to inspect items for proper length, width, and shape; and to visually read various information.
Color Discrimination: The ability to differentiate between colors or shades of color.
Communication: The ability to effectively communicate with City employees, stakeholders, and the general public verbally and in writing to deliver and explain information in a variety of technical and/or professional languages, and to prepare written correspondence, documents, reports, and analyses using proper format, spelling, grammar, and punctuation.
Functional Reasoning: The ability to apply principles of rational systems, such as motivation, incentive, and leadership; to interpret instructions furnished in written, oral diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Situational Reasoning: The ability to exercise the judgment, decisiveness, and creativity required in situations involving the evaluation of information against sensory, judgmental, measurable, verifiable, or subjective criteria.
Data Conception: The ability to coordinate, manage, strategize, and or correlate data and/or information; and to exercise discretion in determining actual or probable consequences, and in identifying solutions or alternatives.
Mathematical Aptitude: The ability to add, subtract, multiply, divide, and calculate numbers, decimals, and percentages; and to interpret numerical data and graphs to create reports and/or develop forecasts.
Environmental Factors: Essential functions are performed with some exposure to adverse environmental conditions (i.e., cold, heat, rain, sunlight, humidity, noise, dirt, odor, and/or fumes).
Equal Opportunity Employer The City of Lauderhill, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
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Essential Functions The following knowledge, skills, and abilities, as outlined herein, are intended to be representative of the type of tasks performed within this position. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the position if the work is similar, related, or a logical assignment for this description. Other duties may be required and assigned.
Leads formal competitive including Invitations to Bid (ITBs), Requests for Proposals (RFPs), Requests for Quotes (RFQs), and cooperative purchases.
Drafts and develops detailed technical specifications in collaboration with user departments.
Conducts public bid openings and evaluates responsiveness and responsibility of bidders.
Prepares agenda items and supporting documentation for City Commission approval.
Administers contracts including renewals, amendments, performing monitoring, and compliance tracking.
Oversees surplus property auctions and asset disposition.
Manages purchase card program reconciliation and petty cash reimbursements.
Analyzes procurement data and prepares financial and operational reports.
Reviews and analyzes municipal vehicle and capital equipment acquisition recommendations.
Negotiates pricing, terms, and service levels with vendors.
Ensures compliance with federal, state, and local procurement procedures.
Performs other duties as assigned.
Minimum and Preferred Qualifications
Associate’s degree in Business Administration, Public Administration, Accounting or closely related field; AND
Five (5) years previous experience in purchasing, contracts and/or inventory control; AND
Valid State of Florida Driver’s License.
If no applicants meet the minimum qualifications, an equivalent combination of education, training, experience, and preferred qualifications may be considered.
Preferred Qualifications
Bachelor’s Degree in Business Administration, Public Administration, Accounting or closely related field.
Certified Public Procurement Officer (CPPO)
Certified Public Manager (CPM)
Certified Professional Public Buyer (CPPB)
Supplemental Questions Please be sure to answer all supplemental questions thoroughly and completely. Please note that if you do not answer all the questions in its entirety, your application may not be further considered in the hiring process. If you have any difficulty understanding or completing the supplemental questions, please feel free to contact the Human Resources Department at 954‑730‑3090.
Please be advised: Proof of education level is required (copy of High School Diploma/GED or College Degree/transcript needs to be uploaded in PDF format to application). Any required licenses and or certifications for the position you are applying for must be submitted as well. If required documentation is not provided, the application will be incomplete and will not continue in the hiring process.
Veteran’s Preference Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position.
Applicant Screening Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview. Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance‑based testing.
Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements. The City of Lauderhill is an E‑Verify employer.
Additional Requirements/Environmental Factors Schedule Requirements: The ability to work the required schedule for the workweek as required and may be required to attend occasional early morning bid openings or late afternoon/evening meetings.
Driving Requirements: The ability to drive and operate a personal or City vehicle intermittently throughout the work day or work week, as needed.
Physical Requirements: The ability to exert moderate, though not constant, physical effort, which may involve some combination of climbing, balancing, stooping, kneeling, crouching, crawling, and/or lifting, carrying, pushing, and/or pulling of objects and materials of moderate weight (12–20 pounds).
Motor Coordination: The ability to coordinate eyes, hands, and feet to utilize and operate office tools, equipment, and machinery; and to handle, sort, and organize documentation.
Sensory Requirements: The ability to perceive and differentiate audio and/or visual cues or signals; and to perceive and differentiate depths, and/or textures.
Form/Spatial Aptitude: The ability to inspect items for proper length, width, and shape; and to visually read various information.
Color Discrimination: The ability to differentiate between colors or shades of color.
Communication: The ability to effectively communicate with City employees, stakeholders, and the general public verbally and in writing to deliver and explain information in a variety of technical and/or professional languages, and to prepare written correspondence, documents, reports, and analyses using proper format, spelling, grammar, and punctuation.
Functional Reasoning: The ability to apply principles of rational systems, such as motivation, incentive, and leadership; to interpret instructions furnished in written, oral diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Situational Reasoning: The ability to exercise the judgment, decisiveness, and creativity required in situations involving the evaluation of information against sensory, judgmental, measurable, verifiable, or subjective criteria.
Data Conception: The ability to coordinate, manage, strategize, and or correlate data and/or information; and to exercise discretion in determining actual or probable consequences, and in identifying solutions or alternatives.
Mathematical Aptitude: The ability to add, subtract, multiply, divide, and calculate numbers, decimals, and percentages; and to interpret numerical data and graphs to create reports and/or develop forecasts.
Environmental Factors: Essential functions are performed with some exposure to adverse environmental conditions (i.e., cold, heat, rain, sunlight, humidity, noise, dirt, odor, and/or fumes).
Equal Opportunity Employer The City of Lauderhill, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
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