Purchasing Specialist
EVERSANA Company, Memphis, TN, United States
Purchasing Specialist
The Purchasing Specialist will be creating purchase orders, managing client invoicing, tracking client associated expenses and ordering operational supplies for the Channel business unit. This role will collaborate across departments to ensure that all purchases follow general procedures for procurement and responsible for providing administrative assistance to facility related operations in the local office. This role will work closely with facilities for maintenance and building operations as well as other management for administrative duties. Essential duties and responsibilities include: Creating of Purchase orders Tracking Client related costs Communicating with cross functional team members Ordering of campus supplies from a variety of vendors Responsible for coding and inputting daily, weekly, and monthly invoices Serve as main point of contact for vendors and suppliers Interact with various vendors to ensure necessary resources/supplies are stocked, including office supply companies, coffee, kitchen/break room supplies, and process invoices Provide support for company sponsored events Assist with managing company records per the Record Retention Policy, this includes company client contracts, Master Service Agreements, and other documents. Assist in planning, organizing, and coordinating various projects, programs, and services. Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias. All other duties as assigned. Consistent with the Americans with Disabilities Act (ADA) and applicable state and local laws, it is the policy of EVERSANA to provide reasonable accommodation when requested by an employee with a disability, unless such accommodation would cause an undue hardship for EVERSANA. If reasonable accommodation is needed to perform the essential functions of your job position, please contact Human Resources. Expectations of the job include: Travel (0%) Hours (40 hours per week, Monday Friday) Minimum knowledge, skills and abilities include: High-school Diploma required, some college preferred with an emphasis on finance or supply chain. 2 years of job-related experience Ability to effectively communicate with all levels of the organization, Strong customer service focus Ability to maintain confidentiality Ability to work both independently and in a team environment Ability to balance multiple projects, to quickly prioritize a variety of responsibilities, to be flexible and to adjust to changing priorities needed Demonstrated ability to be action/results oriented Ability to meet deadlines and work with limited supervision Excellent organizational skills and attention to detail. Focuses on results in a professional, ethical, and responsible manner when dealing with customers, vendors, team members, and others Accepts being accountable and responsible in work practices and expectations Produces deliverable items accurately and on time Fosters a collaborative, team-oriented attitude. Communicates effectively with others with clarity and transparency Uses innovative critical, creative and analytical thought processes to evaluate and solve issues Seeks assistance to solve issues and acquire needed information Strong computer skills with advanced knowledge of Microsoft Word, Excel, PowerPoint, and Visio Preferred qualifications include: Bachelor's degree 5 years of office management experience with support of high-level executives Physical/mental demands and working environment include: Office: While performing the essential functions of this job the employee is frequently required to reach, grasp, stand and/or sit for long periods of time (up to 90% of the shift), walk, talk and hear; occasionally required to lift and/or move up to 25 pounds. The noise level in the work environment is usually moderately quiet, with frequent interruptions and multiple demands.
The Purchasing Specialist will be creating purchase orders, managing client invoicing, tracking client associated expenses and ordering operational supplies for the Channel business unit. This role will collaborate across departments to ensure that all purchases follow general procedures for procurement and responsible for providing administrative assistance to facility related operations in the local office. This role will work closely with facilities for maintenance and building operations as well as other management for administrative duties. Essential duties and responsibilities include: Creating of Purchase orders Tracking Client related costs Communicating with cross functional team members Ordering of campus supplies from a variety of vendors Responsible for coding and inputting daily, weekly, and monthly invoices Serve as main point of contact for vendors and suppliers Interact with various vendors to ensure necessary resources/supplies are stocked, including office supply companies, coffee, kitchen/break room supplies, and process invoices Provide support for company sponsored events Assist with managing company records per the Record Retention Policy, this includes company client contracts, Master Service Agreements, and other documents. Assist in planning, organizing, and coordinating various projects, programs, and services. Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias. All other duties as assigned. Consistent with the Americans with Disabilities Act (ADA) and applicable state and local laws, it is the policy of EVERSANA to provide reasonable accommodation when requested by an employee with a disability, unless such accommodation would cause an undue hardship for EVERSANA. If reasonable accommodation is needed to perform the essential functions of your job position, please contact Human Resources. Expectations of the job include: Travel (0%) Hours (40 hours per week, Monday Friday) Minimum knowledge, skills and abilities include: High-school Diploma required, some college preferred with an emphasis on finance or supply chain. 2 years of job-related experience Ability to effectively communicate with all levels of the organization, Strong customer service focus Ability to maintain confidentiality Ability to work both independently and in a team environment Ability to balance multiple projects, to quickly prioritize a variety of responsibilities, to be flexible and to adjust to changing priorities needed Demonstrated ability to be action/results oriented Ability to meet deadlines and work with limited supervision Excellent organizational skills and attention to detail. Focuses on results in a professional, ethical, and responsible manner when dealing with customers, vendors, team members, and others Accepts being accountable and responsible in work practices and expectations Produces deliverable items accurately and on time Fosters a collaborative, team-oriented attitude. Communicates effectively with others with clarity and transparency Uses innovative critical, creative and analytical thought processes to evaluate and solve issues Seeks assistance to solve issues and acquire needed information Strong computer skills with advanced knowledge of Microsoft Word, Excel, PowerPoint, and Visio Preferred qualifications include: Bachelor's degree 5 years of office management experience with support of high-level executives Physical/mental demands and working environment include: Office: While performing the essential functions of this job the employee is frequently required to reach, grasp, stand and/or sit for long periods of time (up to 90% of the shift), walk, talk and hear; occasionally required to lift and/or move up to 25 pounds. The noise level in the work environment is usually moderately quiet, with frequent interruptions and multiple demands.