Personal Assistant
CTIS, Great Falls, VA, United States
Personal Assistant
CTIS is currently seeking a personal assistant to support our CEO in VA & MD offices. The candidate will provide administrative and clerical support in the office to maintain an efficient office environment. This individual will be responsible for assisting with a variety of tasks associated with the CEO office and corporate office. This position requires flexibility and availability during the day plus weekend hours occasionally. Responsibilities
Driving the CEO daily between the Virginia and Maryland offices, client meetings and personal appointments. Maintain the CEO's vehicle by keeping it clean, scheduling all maintenance and inspections, and ensuring it always has adequate fuel. Take and distribute accurate messages. Receive and deliver packages. Provide general administrative support, including tasks such as faxing, scanning, copying, mailing and filing documents. Update and maintain databases such as mailing lists, contact lists and client information Type documents, reports and correspondence as required. Organize travel arrangements for staff. Coordinate events such as private dinners, family vacations, and small business gatherings. Assist with event planning and implementation. Manage and maintain CEO office supply inventory by monitoring stock levels, identifying upcoming needs, and placing orders as necessary. Ensure office equipment is properly maintained and serviced. Connecting conference calls and taking notes during calls. Providing personal support such as ordering gifts/flowers. Perform miscellaneous errands. Keep office area clean and tidy. File and retrieve documents and reference materials when requested. Handle a wide range of personal errands including shopping, appointments, gift sourcing, and coordinating household errands. Maintain professional and technical knowledge by attending educational workshops on a continuous learning basis. Qualifications
Associate degree Minimum 2 years' personal assistant experience needed Clean driving record Must be extremely flexible with availability Business college training an advantage Competent computer skills including MS Office or equivalent Internet skills including use of e-mails, group messaging and data collection Key competencies: Organization and planning skills Time management skills Excellent verbal and written communication skills Problem solving ability Attention to detail Accuracy Reliability Teamwork Work management and prioritizing skills Annual salary range for this role is - $50,000 - $55,000 annual
CTIS is currently seeking a personal assistant to support our CEO in VA & MD offices. The candidate will provide administrative and clerical support in the office to maintain an efficient office environment. This individual will be responsible for assisting with a variety of tasks associated with the CEO office and corporate office. This position requires flexibility and availability during the day plus weekend hours occasionally. Responsibilities
Driving the CEO daily between the Virginia and Maryland offices, client meetings and personal appointments. Maintain the CEO's vehicle by keeping it clean, scheduling all maintenance and inspections, and ensuring it always has adequate fuel. Take and distribute accurate messages. Receive and deliver packages. Provide general administrative support, including tasks such as faxing, scanning, copying, mailing and filing documents. Update and maintain databases such as mailing lists, contact lists and client information Type documents, reports and correspondence as required. Organize travel arrangements for staff. Coordinate events such as private dinners, family vacations, and small business gatherings. Assist with event planning and implementation. Manage and maintain CEO office supply inventory by monitoring stock levels, identifying upcoming needs, and placing orders as necessary. Ensure office equipment is properly maintained and serviced. Connecting conference calls and taking notes during calls. Providing personal support such as ordering gifts/flowers. Perform miscellaneous errands. Keep office area clean and tidy. File and retrieve documents and reference materials when requested. Handle a wide range of personal errands including shopping, appointments, gift sourcing, and coordinating household errands. Maintain professional and technical knowledge by attending educational workshops on a continuous learning basis. Qualifications
Associate degree Minimum 2 years' personal assistant experience needed Clean driving record Must be extremely flexible with availability Business college training an advantage Competent computer skills including MS Office or equivalent Internet skills including use of e-mails, group messaging and data collection Key competencies: Organization and planning skills Time management skills Excellent verbal and written communication skills Problem solving ability Attention to detail Accuracy Reliability Teamwork Work management and prioritizing skills Annual salary range for this role is - $50,000 - $55,000 annual