Senior Assistant Director of University Events
FORDHAM University, Armonk, NY, United States
Senior Assistant Director of University Events
Fordham was founded in 1841 and is a Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long‑term disability; employee assistance program (EAP); tuition remission; and generous time off.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Reporting to the Senior Director of Special Events, the Senior Assistant Director for University Events is responsible for assisting with the development and execution of all signature events for Fordham University. This position facilitates the production of events that foster involvement, recognition, cultivation, stewardship, and fundraising experiences for donors, trustees, the President’s Council, as well as celebration opportunities for the University Community. This position helps coordinate the University’s largest events, including Commencement, Convocation and Town Halls. This position requires local travel within New York City and to the Bronx campus as well as evening and weekend hours.
Essential Functions
Supports the development of concepts, themes, formats, procedures and timelines for major events including meetings, lectures, conferences, receptions, dinners, etc.
Facilitates venue, consultant and vendor negotiations to secure rates that enhance budgets, including but not limited to catering, entertainment, lighting/audio, staging, photography, security, facilities and custodial‑related services.
Works with consultants and vendors prior to and during the event to ensure flawless efficiency.
Records budget expenditures and facilitates financial reporting to internal departments.
Manages and edits content for event correspondence, collateral materials, and web in collaboration with marketing colleagues.
Assists with post‑event coordination including debrief meetings, financial reporting and data transfer.
Essential Functions Note This list is not intended to be an exhaustive list. The University may assign additional related duties as necessary.
Management Responsibilities May provide peer‑level coordination or subject‑matter guidance to colleagues performing similar work and/or student, part‑time workers, including helping organize tasks, clarify priorities, or review work for quality or consistency.
Required Qualifications: Education and Experience
Bachelor’s degree
Minimum of 4 years of experience in event planning and execution.
Required Qualifications: Knowledge and Skills
Excellent written and oral communication skills.
Skilled in Microsoft Office, Google Workspace, and events‑related software (e.g. check‑in and seating apps).
Excellent time management, organization, and multitasking abilities.
Detail‑oriented with a focus on quality and client satisfaction.
Demonstrated quick and effective problem‑solving skills.
Preferred Qualifications
Familiarity with customer relations/management databases.
Experience with hybrid or virtual event execution and related platforms (e.g., Zoom Webinar).
Familiarity with project management software (e.g., Monday.com).
Minimum Starting Salary $78,000
Maximum Starting Salary $85,000
Note Salary is commensurate with qualifications, experience, and skills.
Union Position No
Posting Details Posting Number: A1025P
Number of Vacancies: 1
Start Date: ASAP
Posting Date: 03/10/2026
Special Instructions Fordham University is committed to excellence and welcomes candidates of all backgrounds. Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Physical Activity and Work Environment Sitting: Nearly Continuously
Repetitive Hand Motion (such as typing): Nearly Continuously
Hearing, Listening, Talking: Nearly Continuously
Standing: Often
Walking: Seldom
Running: Seldom
Bending, Stooping, Kneeling, Squatting, Crouching, Crawling: Often
Climbing Stairs: Often
Climbing Ladders: Seldom
Reaching Overhead: Often
Pulling, Pushing: Often
Shoveling: Not Required
Lifting – up to 20 pounds: Often
Lifting – up to 50 pounds: Not Required
Lifting – over 50 pounds: Not Required
Work Environment: Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.
Documents Needed to Apply Required Documents
Resume
Cover Letter
Optional Documents
Supplemental Questions Required fields are indicated with an asterisk (*).
* Do you have a bachelor's degree? Yes
No
* Do you have at least four years of experience in event planning and execution? Yes
No
* Are you willing and able to work during evenings and weekends? Yes
No
* Are you an alumnus/a of Fordham University? Yes
No
* Are you a current employee of the university? Yes
No
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The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long‑term disability; employee assistance program (EAP); tuition remission; and generous time off.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.
Reporting to the Senior Director of Special Events, the Senior Assistant Director for University Events is responsible for assisting with the development and execution of all signature events for Fordham University. This position facilitates the production of events that foster involvement, recognition, cultivation, stewardship, and fundraising experiences for donors, trustees, the President’s Council, as well as celebration opportunities for the University Community. This position helps coordinate the University’s largest events, including Commencement, Convocation and Town Halls. This position requires local travel within New York City and to the Bronx campus as well as evening and weekend hours.
Essential Functions
Supports the development of concepts, themes, formats, procedures and timelines for major events including meetings, lectures, conferences, receptions, dinners, etc.
Facilitates venue, consultant and vendor negotiations to secure rates that enhance budgets, including but not limited to catering, entertainment, lighting/audio, staging, photography, security, facilities and custodial‑related services.
Works with consultants and vendors prior to and during the event to ensure flawless efficiency.
Records budget expenditures and facilitates financial reporting to internal departments.
Manages and edits content for event correspondence, collateral materials, and web in collaboration with marketing colleagues.
Assists with post‑event coordination including debrief meetings, financial reporting and data transfer.
Essential Functions Note This list is not intended to be an exhaustive list. The University may assign additional related duties as necessary.
Management Responsibilities May provide peer‑level coordination or subject‑matter guidance to colleagues performing similar work and/or student, part‑time workers, including helping organize tasks, clarify priorities, or review work for quality or consistency.
Required Qualifications: Education and Experience
Bachelor’s degree
Minimum of 4 years of experience in event planning and execution.
Required Qualifications: Knowledge and Skills
Excellent written and oral communication skills.
Skilled in Microsoft Office, Google Workspace, and events‑related software (e.g. check‑in and seating apps).
Excellent time management, organization, and multitasking abilities.
Detail‑oriented with a focus on quality and client satisfaction.
Demonstrated quick and effective problem‑solving skills.
Preferred Qualifications
Familiarity with customer relations/management databases.
Experience with hybrid or virtual event execution and related platforms (e.g., Zoom Webinar).
Familiarity with project management software (e.g., Monday.com).
Minimum Starting Salary $78,000
Maximum Starting Salary $85,000
Note Salary is commensurate with qualifications, experience, and skills.
Union Position No
Posting Details Posting Number: A1025P
Number of Vacancies: 1
Start Date: ASAP
Posting Date: 03/10/2026
Special Instructions Fordham University is committed to excellence and welcomes candidates of all backgrounds. Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Physical Activity and Work Environment Sitting: Nearly Continuously
Repetitive Hand Motion (such as typing): Nearly Continuously
Hearing, Listening, Talking: Nearly Continuously
Standing: Often
Walking: Seldom
Running: Seldom
Bending, Stooping, Kneeling, Squatting, Crouching, Crawling: Often
Climbing Stairs: Often
Climbing Ladders: Seldom
Reaching Overhead: Often
Pulling, Pushing: Often
Shoveling: Not Required
Lifting – up to 20 pounds: Often
Lifting – up to 50 pounds: Not Required
Lifting – over 50 pounds: Not Required
Work Environment: Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.
Documents Needed to Apply Required Documents
Resume
Cover Letter
Optional Documents
Supplemental Questions Required fields are indicated with an asterisk (*).
* Do you have a bachelor's degree? Yes
No
* Do you have at least four years of experience in event planning and execution? Yes
No
* Are you willing and able to work during evenings and weekends? Yes
No
* Are you an alumnus/a of Fordham University? Yes
No
* Are you a current employee of the university? Yes
No
#J-18808-Ljbffr