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Newsday Media Group is a locally owned, independent media company grounded in journalistic excellence, integrity, and commitment to the communities it serves. With 19 Pulitzer Prizes and dozens of Emmy Awards, it's one of the most decorated news organizations in the country.

The company is in the middle of a significant transformation, expanding from its newspaper roots into a multimedia operation spanning digital, video, podcasts, live events, and data-driven civic engagement. NMG properties include the flagship Newsday and Newsday.com, NewsdayTV, the Newsday Live events series, and nextLI, a civic research and community forum platform funded by The Rauch Foundation.

A new 130,000-square-foot headquarters in Melville features a broadcast-quality TV studio and multimedia production space. Newsday Live produces a growing calendar of food and wine tastings, author talks, sports Q&As, concerts, and community events. Feed Me, the company's food and dining vertical, includes a web series, quarterly print magazine, and restaurant coverage. Brand 360, the in-house content studio, partners with advertisers across healthcare, education, energy, tourism, and retail.

Newsday's investigative unit has driven real-world change, from prompting schools to replace unsafe football helmets to contributing reporting that led to federal corruption convictions. Community programs include the Newsday Marching Band Festival, CheerFest, Scholar-Artist honors, and partnerships with local nonprofits focused on hunger, housing, youth education, and child welfare.

For people who care about local journalism, multimedia storytelling, and community impact, Newsday is doing the work at scale.

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The Executive Assistant & Events Coordinator provides high-level administrative and organizational support to the Director of the Carsey School of Public Policy and assists the Associate Director as needed. This role serves as a key partner in managing the Director's daily operations, including complex calendar management, meeting coordination, communications support, and administrative priorities.\nThe position requires strong judgment, professionalism, and discretion when working with confidential information and interacting with faculty, staff, students, and external partners. The Executive Assistant helps ensure the Director's time and priorities are well managed and supports the coordination of meetings, correspondence, and internal UNH communications.\nThis role also serves as the primary coordinator for some School events and public programs. The Executive Assistant & Events Coordinator takes ownership of planning and executing lectures, convenings, and other events, working closely with faculty, staff, and external partners to manage logistics, timelines, and event communications.\nThe position also supports daily office operations and administrative processes that contribute to an organized and effective workplace.\nThis role requires excellent organizational and communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced academic environment. Prior experience in an academic setting and experience coordinating events or programs are desirable.\nDuties/Responsibilities

Director/Associate Director Support (50%)\nServe as the primary point of contact for the Director and Associate Director for internal and external constituents, maintaining professionalism and discretion in managing sensitive information and communication.\nIndependently manage Director-assigned projects and liaise with stakeholders to deliver results\nProvide comprehensive support for graduate-level academic programs, manage day-to-day operations while conducting analysis, evaluation, and offering strategic guidance to ensure alignment with the Director's priorities and program excellence.\nPerform complex operational, sensitive, and administrative tasks for the Director with a high degree of judgment and confidentiality.\nAct as the primary point of contact for the Director's calendar: schedule and prioritize meetings, coordinate schedules, minimize conflicts, and reduce unnecessary commitments.\nCoordinate complex scheduling and communications in collaboration with other executive assistants.\nProvide high-level support to senior leadership and senior-level directors as needed.\nAttend meetings at the request and on behalf of the Director and Associate Director, serving as their representative and ensuring follow-up on key actions.\nMake decisions, represent, and sign on behalf of leadership when appropriate.\nConduct research and analysis to inform leadership decisions and provide insight and perspective on key subjects and audiences.\nAnticipate, draft, proof and edit materials for Director's correspondence, appointments, meetings, and presentations.\nDevelop clear, accurate, and executive-ready reports to support decision-making.\nPrepare agenda, schedule, create presentation materials, and record minutes for recurring meetings to include, but not limited to Staff Meetings, Advisory Board Meetings, Academic Planning Meetings, and Executive Committee Meetings. Track follow-up items for senior leadership and above to ensure completion.\nOffice Management (30%)\nDrive strategic improvements in office operations by streamlining processes, strengthening internal communications, and leading change initiatives that enhance organizational efficiency and staff effectiveness.\nOversee day-to-day operations of the front desk to ensure a welcoming and professional environment.\nEnsure smooth operations of the Carsey office to include maintaining office space, updating internal documentation, and monitoring office protocols.\nManage supplies, inventory and vendor relationships to support office functionality.\nSupport general office needs and requests as required to ensure high-quality customer service to students, staff and guests.\nCommunicate office issues, updates, and reminders to staff.\nManage new employee onboarding in coordination with supervisors.\nEvent Planning (20%)\nLead and manage event management processes, including marketing, setup, space reservations, technology needs, catering, and communications, working closely with the Carsey Communications Team.\nProvide administrative and operational support for a range of events to include major School events, public lectures, academic program events, workshops, alumni and fundraising events, Advisory Board meetings, staff retreats, and internal celebrations.\nAttend event-related meetings as needed and prepare/assemble materials for events.\nMaintain the Carsey event calendar in collaboration with leadership and program directors.\nSupervise staff, volunteers, non-exempt and student employees who are brought in to assist with events.\nRequirements

Minimum Acceptable Education & Experience:\nBachelor's degree in Business Administration, Public Administration, Communications, or a related field preferred.\nFive (5) years of high-level executive support experience in fast-paced environments (higher education, nonprofit, or similar preferred).\nEquivalent combination of education and professional experience may be considered.\nKnowledge, Skills & Abilities:\nDemonstrated ability to anticipate the needs of senior leadership while providing strategic support to advance organizational and academic priorities.\nProven experience managing complex executive calendars and competing priorities with sound judgment and discretion.\nHighly organized and detail-oriented, with proven ability to manage multiple priorities independently in a fast-paced academic or research environment.\nStrong interpersonal and relationship-building skills, with demonstrated success collaborating effectively with faculty, staff, administrators, and external partners.\nExceptional written and verbal communication skills, including drafting executive correspondence, preparing polished presentations, and developing reports that synthesize complex information for diverse audiences.\nDemonstrated discretion and professionalism in handling sensitive and confidential information.\nProven experience coordinating complex events and meetings, including logistics, communications, and stakeholder follow-up.\nKnowledge of office management best practices, with the ability to streamline procedures, improve operations, and support effective onboarding.\nExperience preparing fundraising proposals or managing grant-related processes, including familiarity with funding lifecycles, compliance, deadlines, and recordkeeping.\nExperience in higher education administration, particularly in supporting graduate-level academic programs, strongly preferred.\nAdvanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and demonstrated experience using collaboration platforms such as MS Teams and Zoom.\nApplicants should be prepared to upload the following documents when applying online within the

My Experience: Resume/CV

section of the application: (Maximum of 5 Documents)\nResume/CV\nCover Letter\nContact Information for 3 Professional References\nApplications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed.\nThe University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire's lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.\nThe University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.\nCompensation Pay Range: $20.15 - $33.15\nThe pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here:\nLocation: Durham

","Executive Assistant & Events Coordinator

The Executive Assistant & Events Coordinator provides high-level administrative and organizationa...","Senior Executive Assistant & Events Manager",[530],{"_458":459,"_454":531,"_452":532,"_456":533,"_460":534},"Durham","Durham, NH, United States, 03824","NH","03824",["B","2928756563"],"Work at The University System of New Hampshire","4 days ago","/jobs/2928756563-senior-executive-assistant-events-manager","Durham, NH, United States","/jobs?keyword=The+University+System+of+New+Hampshire","/jobs?location=Durham%2C+NH%2C+United+States","/jobs?keyword=Senior+Executive+Assistant+%26+Events+Manager",{"_435":434,"_439":544,"_470":471,"_462":525,"_248":545,"_446":527,"_433":434,"_113":528,"_437":199,"_438":199,"_472":471,"_448":199,"_449":546,"_431":548,"_473":536,"_436":120,"_487":549,"_478":550,"_489":528,"_490":539,"_492":540,"_494":541,"_496":542},["D",1774090800000],"Executive Assistant & Events Coordinator

The Executive Assistant & Events Coordinator provides high-level administrative and organizational support to the Director of the Carsey School of Public Policy and assists the Associate Director as needed. This role serves as a key partner in managing the Director's daily operations, including complex calendar management, meeting coordination, communications support, and administrative priorities.\nThe position requires strong judgment, professionalism, and discretion when working with confidential information and interacting with faculty, staff, students, and external partners. The Executive Assistant helps ensure the Director's time and priorities are well managed and supports the coordination of meetings, correspondence, and internal UNH communications.\nThis role also serves as the primary coordinator for some School events and public programs. The Executive Assistant & Events Coordinator takes ownership of planning and executing lectures, convenings, and other events, working closely with faculty, staff, and external partners to manage logistics, timelines, and event communications.\nThe position also supports daily office operations and administrative processes that contribute to an organized and effective workplace.\nThis role requires excellent organizational and communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced academic environment. Prior experience in an academic setting and experience coordinating events or programs are desirable.\nDuties/Responsibilities

Director/Associate Director Support (50%)\nServe as the primary point of contact for the Director and Associate Director for internal and external constituents, maintaining professionalism and discretion in managing sensitive information and communication.\nIndependently manage Director-assigned projects and liaise with stakeholders to deliver results\nProvide comprehensive support for graduate-level academic programs, manage day-to-day operations while conducting analysis, evaluation, and offering strategic guidance to ensure alignment with the Director's priorities and program excellence.\nPerform complex operational, sensitive, and administrative tasks for the Director with a high degree of judgment and confidentiality.\nAct as the primary point of contact for the Director's calendar: schedule and prioritize meetings, coordinate schedules, minimize conflicts, and reduce unnecessary commitments.\nCoordinate complex scheduling and communications in collaboration with other executive assistants.\nProvide high-level support to senior leadership and senior-level directors as needed.\nAttend meetings at the request and on behalf of the Director and Associate Director, serving as their representative and ensuring follow-up on key actions.\nMake decisions, represent, and sign on behalf of leadership when appropriate.\nConduct research and analysis to inform leadership decisions and provide insight and perspective on key subjects and audiences.\nAnticipate, draft, proof and edit materials for Director's correspondence, appointments, meetings, and presentations.\nDevelop clear, accurate, and executive-ready reports to support decision-making.\nPrepare agenda, schedule, create presentation materials, and record minutes for recurring meetings to include, but not limited to Staff Meetings, Advisory Board Meetings, Academic Planning Meetings, and Executive Committee Meetings. Track follow-up items for senior leadership and above to ensure completion.\nOffice Management (30%)\nDrive strategic improvements in office operations by streamlining processes, strengthening internal communications, and leading change initiatives that enhance organizational efficiency and staff effectiveness.\nOversee day-to-day operations of the front desk to ensure a welcoming and professional environment.\nEnsure smooth operations of the Carsey office to include maintaining office space, updating internal documentation, and monitoring office protocols.\nManage supplies, inventory and vendor relationships to support office functionality.\nSupport general office needs and requests as required to ensure high-quality customer service to students, staff and guests.\nCommunicate office issues, updates, and reminders to staff.\nManage new employee onboarding in coordination with supervisors.\nEvent Planning (20%)\nLead and manage event management processes, including marketing, setup, space reservations, technology needs, catering, and communications, working closely with the Carsey Communications Team.\nProvide administrative and operational support for a range of events to include major School events, public lectures, academic program events, workshops, alumni and fundraising events, Advisory Board meetings, staff retreats, and internal celebrations.\nAttend event-related meetings as needed and prepare/assemble materials for events.\nMaintain the Carsey event calendar in collaboration with leadership and program directors.\nSupervise staff, volunteers, non-exempt and student employees who are brought in to assist with events.\nRequirements

Minimum Acceptable Education & Experience:\nBachelor's degree in Business Administration, Public Administration, Communications, or a related field preferred.\nFive (5) years of high-level executive support experience in fast-paced environments (higher education, nonprofit, or similar preferred).\nEquivalent combination of education and professional experience may be considered.\nKnowledge, Skills & Abilities:\nDemonstrated ability to anticipate the needs of senior leadership while providing strategic support to advance organizational and academic priorities.\nProven experience managing complex executive calendars and competing priorities with sound judgment and discretion.\nHighly organized and detail-oriented, with proven ability to manage multiple priorities independently in a fast-paced academic or research environment.\nStrong interpersonal and relationship-building skills, with demonstrated success collaborating effectively with faculty, staff, administrators, and external partners.\nExceptional written and verbal communication skills, including drafting executive correspondence, preparing polished presentations, and developing reports that synthesize complex information for diverse audiences.\nDemonstrated discretion and professionalism in handling sensitive and confidential information.\nProven experience coordinating complex events and meetings, including logistics, communications, and stakeholder follow-up.\nKnowledge of office management best practices, with the ability to streamline procedures, improve operations, and support effective onboarding.\nExperience preparing fundraising proposals or managing grant-related processes, including familiarity with funding lifecycles, compliance, deadlines, and recordkeeping.\nExperience in higher education administration, particularly in supporting graduate-level academic programs, strongly preferred.\nAdvanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and demonstrated experience using collaboration platforms such as MS Teams and Zoom.\nApplicants should be prepared to upload the following documents when applying online within the

My Experience: Resume/CV

section of the application: (Maximum of 5 Documents)\nResume/CV\nCover Letter\nContact Information for 3 Professional References\nApplications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed.\nThe University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire's lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.\nThe University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.\nCompensation Pay Range: $20.15 - $33.15\nThe pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here:\nLocation: Durham\n",[547],{"_458":459,"_454":531,"_452":532,"_456":533,"_460":534},["B","2959052682"],"1 days ago","/jobs/2959052682-senior-executive-assistant-events-manager",{"_435":434,"_439":552,"_470":471,"_462":553,"_248":554,"_446":555,"_433":434,"_113":556,"_437":199,"_438":199,"_472":471,"_448":199,"_449":557,"_431":563,"_473":564,"_436":120,"_487":549,"_478":565,"_489":556,"_490":566,"_492":567,"_494":568,"_496":569},["D",1774090800000],"FINRA","Senior Executive Assistant, Enterprise & Financial Solutions (EFS)

The Senior Executive Assistant, Enterprise & Financial Solutions (EFS), provides comprehensive and confidential administrative support to the Executive Vice President, Chief Financial & Administrative Officer (CFAO) and the Chief of Staff & Vice President, Strategic Operations (COS). This involves an advanced technical and administrative skill set in a C-Suite environment and the ability to work with autonomy and discretion in managing sensitive and confidential information on a daily basis.\nEssential Job Functions:\nExperienced calendar management for CFAO, including scheduling appointments for in-person, conference, and virtual Zoom meetings for both internal and external parties. Ensures that appropriate materials are available for meetings, and arranges all meeting logistics as applicable (e.g., building security clearances, video conferencing, meeting room set-up, presentation materials, food and beverage, etc.).\nManages incoming and outgoing calls and prioritizes messages, emails, and other correspondence. Handles all calls and visitors to the Office of the CFAO and the C- Suite in general with utmost professionalism. Directs/delegates handling of correspondence to appropriate staff.\nAttends and reports out on relevant updates and agenda, and scribes for weekly EFS senior leadership direct report meetings.\nActs as a proxy to the CFAO in expense report and time approval tasks for direct reports and other senior leaders on an as needed basis, as designated by the CFAO.\nManages complex travel arrangements for the CFAO, COS and direct reports to the CFAO, as appropriate for Board meetings, conferences, off-site meetings, and other events, and addresses any time-sensitive changes or cancellations, ensuring compliance with all corporate travel and expense policies.\nPrepares and tracks expense reports for CFAO and COS and direct reports to the CFAO as appropriate.\nPrepares correspondence and other written materials at the direction of the CFAO, the COS, and direct reports to the CFAO as appropriate.\nPrioritizes inquiries and requests utilizing sound judgment, while troubleshooting conflicts with minimal guidance.\nAssists with the preparation and editing of PowerPoint presentations, as well as Word and Excel documents. Compiles and distributes reports and other documents which may require some analysis.\nActs as a back-up to other Executive Assistants (EAs) in the FINRA C-Suite as appropriate. This includes collaborating with other EAs to ensure administrative coverage in the FINRA C-Suite at all times.\nProvides other related administrative support of a highly sensitive and confidential nature, including Board of Governors and Management Committee support.\nDemonstration of FINRA's values.\nCollaboration, both in-person and virtually, in furtherance of FINRA's mission of investor protection and market integrity.\nEducation/Experience Requirements:\nHigh school diploma or equivalent. Additional education or training preferred.\nMinimum ten (10) years of directly relevant administrative experience. Substantial experience providing executive administrative support and experience in a C-Suite required.\nSignificant experience utilizing Microsoft Office, including Word, PowerPoint, and Excel applications.\nSignificant experience utilizing and working on travel and expense tools, including preparing, approving expense reports, and making complex travel reservations. Concur experience a plus.\nExpertise utilizing Zoom (scheduling, virtual meeting tools, etc.) or other virtual meeting software.\nDemonstrated ability to handle confidential and sensitive information with a high-level of discretion and professionalism.\nExceptional attention to detail and proven ability to manage multiple competing priorities and meet deadlines, and exercise high-level of judgment.\nExceptional verbal and communication skills.\nWork Conditions:\nHybrid work environment, with defined in-person presence requirements.\nOccasional travel between FINRA offices may be required.\nMay require overtime, as well as flexibility to work hours that correspond with the CFAO.\nTo be considered for this position, please submit an application. Applications are accepted on an ongoing basis.\n","Senior Executive Assistant, Enterprise & Financial Solutions (EFS)

The Senior Executive Assistant, Enterprise & Financial Solutions (EFS),...","Senior Executive Assistant, Enterprise & Financial Solutions",[558],{"_458":459,"_454":559,"_452":560,"_456":561,"_460":562},"Washington","Washington, District of Columbia, United States, 20022","District of Columbia","20022",["B","2959082027"],"Work at FINRA","/jobs/2959082027-senior-executive-assistant-enterprise-financial-solutions","Washington, District of Columbia, United States","/jobs?keyword=FINRA","/jobs?location=Washington%2C+District+of+Columbia%2C+United+States","/jobs?keyword=Senior+Executive+Assistant%2C+Enterprise+%26+Financial+Solutions",{"_435":434,"_439":571,"_470":471,"_462":572,"_248":573,"_446":574,"_433":434,"_113":575,"_437":199,"_438":199,"_472":471,"_448":199,"_449":576,"_431":582,"_473":583,"_436":120,"_487":549,"_478":584,"_489":575,"_490":585,"_492":586,"_494":587,"_496":588},["D",1774058400000],"Fresenius Medical Care North America","Executive Administrative Assistant

Position location: You will be able to work remotely, from your home office, located in the United States.\nPurpose And Scope: Provides advanced administrative support to Senior Vice President or General Manager and senior departmental staff as assigned. Requires minimal direction and routinely responds to enquiries and other communication on behalf of the executive. Performs administrative assignments of a complex and confidential nature, and a variety of complicated tasks, relying on judgment and experience to accomplish established goals and objectives.\nPrincipal Duties And Responsibilities:\nUnder minimal direction, provides advanced secretarial and administrative support to top management and executives in the functional department. Routinely responds on behalf of the executive to written and electronic communication.\nHandles material of a highly confidential and time-sensitive nature, as well as a variety of complex situations involving clerical/administrative functions of the office that do not require the direct attention of the executive.\nUses considerable judgment and initiative to determine the appropriate action to take in non-routine situations.\nInterprets and adapts guidelines, precedents and practices.\nAnticipates and prepares materials needed by the executive for conferences, appointments, meetings, telephone calls etc.\nMay assists in the preparation of reports as required by senior staff by contacting various company personnel at all levels to collect, compile, and analyze complex information.\nRelies on experience and judgment to plan and accomplish goals.\nWithin established guidelines, makes independent decisions regarding planning, organizing, and scheduling work.\nMay perform some standard administrative functions such as screening mail and telephone calls, scheduling appointments and maintaining the calendar, setting up the office filing system, and coordinating meetings (large, complex, internal or external).\nKeeps records of equipment purchases and maintenance for the department.\nMay maintain certifications, memberships, and publications for the department.\nKeeps log of paid time off for staff and other staffing administrative duties as assigned.\nAssist with various projects as assigned.\nOther duties as assigned.\nIntermittent travel as needed\nAdditional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.\nPhysical Demands And Working Conditions: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nEducation: High School Diploma required; Associate's or Bachelor's Degree desirable. Specialized secretarial training/certification preferred.\nExperience And Required Skills:\n5+ years related administrative support experience.\nProven success in supporting administrative functions for senior management.\nKnowledge of business and technical vocabulary.\nFamiliarity with standard concepts, practices and procedures within a complex operational environment.\nAbility to employ basic reasoning skills while handling multiple tasks.\nKnowledge of computer software such as word processing, spreadsheet, presentation, database, and Visio programs.\nKnowledge of organizational operations and procedures.\nAbility to communicate (verbally and written) with considerable tact and diplomacy.\nCapable of analyzing complex information requests and determining complex trends.\nAbility to exercise considerable discretion and independent judgment when making decisions and interacting with clients.\nAdvanced computer skills to be able to continue to advance processes.\nDetailed knowledge of organizational operations, procedures, policies and practices.\nWide degree of creativity and latitude expected.\nFresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.\nFresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors.

","Executive Administrative Assistant

Position location: You will be able to work remotely, from your home office, located in the United Stat...","Executive Assistant - Corporate Strategy",[577],{"_458":459,"_454":578,"_452":579,"_456":580,"_460":581},"Philadelphia","Philadelphia, PA, United States, 19102","PA","19102",["B","2954552398"],"Work at Fresenius Medical Care North America","/jobs/2954552398-executive-assistant-corporate-strategy","Philadelphia, PA, United States","/jobs?keyword=Fresenius+Medical+Care+North+America","/jobs?location=Philadelphia%2C+PA%2C+United+States","/jobs?keyword=Executive+Assistant+-+Corporate+Strategy",{"_435":434,"_439":590,"_470":471,"_462":591,"_248":592,"_446":593,"_433":434,"_113":594,"_437":199,"_438":199,"_472":471,"_448":199,"_449":595,"_431":601,"_473":602,"_436":120,"_487":549,"_478":603,"_489":594,"_490":604,"_492":605,"_494":606,"_496":607},["D",1774090800000],"IHG","Senior Executive Assistant

Perform a variety of advanced administrative duties of a highly responsible and confidential nature for a senior level executive(s) responsible for a major functional area or division in order to support department/division business operations. Use experience and knowledge of company and executive priorities to make decisions on daily activities, key meetings, schedule changes, etc. Ensure an efficient and productive environment for executive. Anticipate the needs of the assigned executive and proactively address and solve potential issues. Reports to band 4 or higher positions (i.e. SVP, C level or President).\nYour Day To Day

Organize, prioritize and expedite flow of work through assigned executive(s) office. Initiate follow-up actions, interpret and communicate executive's instructions to other personnel, and perform high level administrative support duties for the executive as needed.\nAct as gatekeeper for executive to determine importance of telephone calls, personal visitors, and incoming mail. Adjust schedules, meetings and activities based on the executive's daily priorities and activities which may change frequently. Anticipate potential conflicts in priorities and solve them appropriately.\nMay provide answers to immediate issues in the executive's absence or contact the executive remotely to alert him/her of critical work situations. Provide guidance to individuals in executive's reporting structure regarding division policies, procedures, practices, etc. in order to resolve problems or determine appropriate course of action. May assist with developing/revising departmental procedures and policies, and may make recommendations for changes to existing procedures as needed.\nResearch and compile data from a variety of sources. May analyze and summarize data to provide executive with relevant information and/or recommendations for management decision-making.\nPerform special projects for the executive or functional area, which may include coordinating and organizing various activities with a variety of personnel and assuming responsibility for completion, tracking, daily decisions, and follow-up. Prepare periodic or special reports and/or presentation materials as directed, gathering and summarizing narrative and/or various data and documentation from a variety of sources; use spreadsheets, graphics, etc.; compile and format various presentation materials using various software (i.e., slides, overheads, etc.). Monitor and report on the progress/status of various highly visible or sensitive projects as needed or requested.\nCompose and type a variety of correspondence, executive briefs, etc. requiring judgment and knowledge of functional area; route or respond to correspondence and inquiries not requiring executive's attention; respond to non-routine communications on executive's behalf; and draft correspondence for executive's signature.\nMaintain executive's appointment calendar; coordinate meeting arrangements (i.e., facilities, contact applicable parties, etc.); make extensive international and domestic travel arrangements; coordinate activities to ensure smooth flow of business operation.\nOrganize and maintain relatively complex administrative and departmental records; ensure the development and maintenance of filing systems; and follow up on pending matters. Complete expense reports for review and signature, which require knowledge of current international currency rates. Coordinate proper coding of invoices, may maintain tracking systems to keep executive informed of charges/discrepancies.\nPerform other support duties as assigned to facilitate the smooth operation of the assigned functional area.\nWhat We Need From You

High School Diploma or equivalent combination of education and work-related experience\nTypically 6-10 years Executive Assistant experience and 5+ years supporting Senior Management or equivalent work-related experience\nDemonstrated excellent PC skills including software packages (e.g. Microsoft Word, Excel, and PowerPoint, E-mail, etc.)\nDemonstrated effective oral and written communication skills for the purpose of conveying information to internal and external customers, or providing information via written reports or correspondence. Must be able to communicate professionally with senior managers and possess strong relationship management and customer service skills.\nDemonstrated thorough knowledge and understanding of the Company's operational procedures in assigned functional area.\nDemonstrated excellent organizational and time-management skills with ability to prioritize own work.\nDemonstrated ability to maintain confidentiality of information.\nDemonstrated ability to handle multiple assignments and projects accurately and with attention to detail. Demonstrated follow-through and ability to complete multiple ongoing projects on time and within specified budget.\nDemonstrated math skills for the purpose of maintaining budgets, reconciling invoices, or checking figures for accuracy.\nLocation Atlanta, GA; Our work structure is an expectation of five (5) days a week in office with some flexibility on Fridays. This expectation may be adjusted to evolve with the changing needs of the business.\nThe hourly range for this role is $35.00 to $43.00. This role is also eligible for bonus pay (as applicable). We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401K, and other benefits to employees.\n","Senior Executive Assistant

Perform a variety of advanced administrative duties of a highly responsible and confidential nature for a senio...","Senior Executive Assistant",[596],{"_458":459,"_454":597,"_452":598,"_456":599,"_460":600},"Atlanta","Atlanta, GA, United States, 30383","GA","30383",["B","2959054411"],"Work at IHG","/jobs/2959054411-senior-executive-assistant","Atlanta, GA, United States","/jobs?keyword=IHG","/jobs?location=Atlanta%2C+GA%2C+United+States","/jobs?keyword=Senior+Executive+Assistant","actionData","errors"]