KP782 - Full-Time Executive Personal Assistant - LA/San Francisco/Ojai, CA
Bay Area Health Solutions, Los Angeles, CA, United States
Executive Personal Assistant
An exceptional executive personal assistant is sought for a busy family in LA, with additional homes in San Francisco and Ojai. This is a fast paced, hands-on role with lots of variety and room to grow. While the role will be based in LA, candidates are required to be flexible to travel between all locations as required. This is an ASAP start. Responsibilities
Travel & Logistics Execution Plan and execute complex travel across multiple locations Manage flights, drivers, pet logistics, hotel coordination Prepare packing lists and ensure all travel-critical items are accounted for Confirm airline policies (e.g., pet policies) in advance Ensure zero last-minute surprises Provide written confirmations for all bookings and vendor arrangements Calendar & Scheduling Management Coordinate personal, medical, and professional schedules Confirm all appointments in advance Provide daily briefings when needed Manage conflicts proactively Ensure travel and meeting logistics align Vendor & Service Coordination Confirm vendors directly (no assumptions) Obtain written confirmations Follow up until completion Maintain vendor database with backups Never report something as confirmed without verification Personal & Family Logistics Manage gifting, important dates, shipping Coordinate dog walkers, service providers, and household support Track deadlines and ensure completion Oversee short-term project follow-through Qualifications
Ability to spearhead various projects happening simultaneously Strong organizational and time-management skills with extreme attention to detail "Can do" attitude, problem ownership and creativity in problem solving Adaptable, and able to handle rapidly evolving situations with ease Exceptional organization skills; ability to juggle multiple, sometimes competing, priorities seamlessly Outstanding written and oral communication skills Unwavering professionalism, absolute discretion, and exceptional judgment Candidates should: Be able to close the loop on every task Confirm receipt of instructions Clarify ambiguity immediately Provide status updates without being prompted Prioritize accuracy over speed Requirements
US Passport, Green Card, or EAC Clean and current driving license Ability to start ASAP Candidates should have/be: Extremely high conscientiousness Zero tolerance for fabrication or assumption Strong follow-through Calm under pressure Detail-oriented to the point of redundancy Able to manage multiple threads simultaneously High integrity Discreet and trustworthy Proactive problem-solver Positive mentality and genuine passion for their work Salary and Benefits
Highly competitive compensation, DOE + full benefits (Medical, Dental, Vision)
An exceptional executive personal assistant is sought for a busy family in LA, with additional homes in San Francisco and Ojai. This is a fast paced, hands-on role with lots of variety and room to grow. While the role will be based in LA, candidates are required to be flexible to travel between all locations as required. This is an ASAP start. Responsibilities
Travel & Logistics Execution Plan and execute complex travel across multiple locations Manage flights, drivers, pet logistics, hotel coordination Prepare packing lists and ensure all travel-critical items are accounted for Confirm airline policies (e.g., pet policies) in advance Ensure zero last-minute surprises Provide written confirmations for all bookings and vendor arrangements Calendar & Scheduling Management Coordinate personal, medical, and professional schedules Confirm all appointments in advance Provide daily briefings when needed Manage conflicts proactively Ensure travel and meeting logistics align Vendor & Service Coordination Confirm vendors directly (no assumptions) Obtain written confirmations Follow up until completion Maintain vendor database with backups Never report something as confirmed without verification Personal & Family Logistics Manage gifting, important dates, shipping Coordinate dog walkers, service providers, and household support Track deadlines and ensure completion Oversee short-term project follow-through Qualifications
Ability to spearhead various projects happening simultaneously Strong organizational and time-management skills with extreme attention to detail "Can do" attitude, problem ownership and creativity in problem solving Adaptable, and able to handle rapidly evolving situations with ease Exceptional organization skills; ability to juggle multiple, sometimes competing, priorities seamlessly Outstanding written and oral communication skills Unwavering professionalism, absolute discretion, and exceptional judgment Candidates should: Be able to close the loop on every task Confirm receipt of instructions Clarify ambiguity immediately Provide status updates without being prompted Prioritize accuracy over speed Requirements
US Passport, Green Card, or EAC Clean and current driving license Ability to start ASAP Candidates should have/be: Extremely high conscientiousness Zero tolerance for fabrication or assumption Strong follow-through Calm under pressure Detail-oriented to the point of redundancy Able to manage multiple threads simultaneously High integrity Discreet and trustworthy Proactive problem-solver Positive mentality and genuine passion for their work Salary and Benefits
Highly competitive compensation, DOE + full benefits (Medical, Dental, Vision)