Polling Coordinator - Elections
Williamson County, Georgetown, TX, United States
Responsibilities
Reporting directly to the Field Supervisor, responsible for identifying and reserving polling sites including overseeing the coordination and staffing needs of poll staff. Ensures polling locations follow the Texas Election Code for early voting and election day.
Oversees the recruiting and onboarding of elections workers such as election judges, supervisors, clerks, and central count workers
Works in collaboration with other department staff to recruit ballot board members, public testers and other temporary/seasonal workers, as necessary
Collaborates with election parties, elected officials and state entities on staffing concerns including confirming election participation parameters
Utilizes GIS (Geographical Information Systems) software to identify and locate polling locations within Williamson County
Conducts analysis to ensure polling locations are American Disability Act (ADA) compliant
Maintains and update poll worker databases and management systems
Serves as primary contact for recruitment questions from the public, and internal and external entities
Processes and maintains payroll forms and documents and aids third party payroll firm
Creates and maintains polling locations contact sheets
Collaborates with the Operations Supervisor to schedule logistical and equipment deliveries
Coordinates and reserves various polling locations for early voting and election day
Conducts analysis and research to determine the number of polling locations needed to accommodate election participation
Collaborates with leadership on determining election equipment, and furniture needs for polling locations
Prepares and tracks various financial documents associated with reservations, recruitment, and equipment cost
Develops marketing and communication materials for polling locations
Oversees and conducts poll worker recruiting events and serves as liaison for recruiting and payroll concerns
Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff
Cross-trains with office staff in other areas to ensure continuity of departmental operations
Communicates frequently via telephone, e-mail, and in person with poll workers and the general public
Monitors multiple departmental email accounts relating to poll workers and locations
Attends all meetings and trainings, as required
Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
Reports directly to – Field Supervisor
Direct Reports – No
PHYSICAL DEMANDS
Position involves frequent sitting, standing, walking, climbing, bending, heavy lifting, and operating equipment
Position involves safely operating a motor vehicle
ENVIRONMENTAL FACTORS
Work is primarily indoors
May be required to perform some work outdoors in inclement weather (heat, cold, wet conditions)
Regular travel between work sites as required
IRREGULAR HOURS
Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
May be deemed essential personnel in the event of an emergency
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
QUALIFICATIONS
Associate degree in in Government, Public Administration, Business Administration, or a related field and one (1) year of coordinating experience including recruiting and onboarding; OR an equivalent combination of education and experience
Knowledge of ADA compliance and Texas Election Code
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment: Valid Texas driver’s license
PREFERRED QUALIFICATIONS
Bachelor’s degree in a related field
Two (2) years of election worker recruiting and polling location scouting experience
Prior experience working in Elections and/or public-sector environment
Knowledge of mapping software
Registered Election Official (REO) Certification within two (2) years of employment
Certified Elections Registration Administrator (CERA) Certification within five (5) years of employment
EMPLOYMENT TESTING Employment is contingent on passing any post-offer pre-employment screening as listed below:
Criminal background check: Yes
Motor Vehicle Record check: No
Drug screening: No
Physical exam: No
Psychological exam: No
Additional: N/A
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
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Oversees the recruiting and onboarding of elections workers such as election judges, supervisors, clerks, and central count workers
Works in collaboration with other department staff to recruit ballot board members, public testers and other temporary/seasonal workers, as necessary
Collaborates with election parties, elected officials and state entities on staffing concerns including confirming election participation parameters
Utilizes GIS (Geographical Information Systems) software to identify and locate polling locations within Williamson County
Conducts analysis to ensure polling locations are American Disability Act (ADA) compliant
Maintains and update poll worker databases and management systems
Serves as primary contact for recruitment questions from the public, and internal and external entities
Processes and maintains payroll forms and documents and aids third party payroll firm
Creates and maintains polling locations contact sheets
Collaborates with the Operations Supervisor to schedule logistical and equipment deliveries
Coordinates and reserves various polling locations for early voting and election day
Conducts analysis and research to determine the number of polling locations needed to accommodate election participation
Collaborates with leadership on determining election equipment, and furniture needs for polling locations
Prepares and tracks various financial documents associated with reservations, recruitment, and equipment cost
Develops marketing and communication materials for polling locations
Oversees and conducts poll worker recruiting events and serves as liaison for recruiting and payroll concerns
Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff
Cross-trains with office staff in other areas to ensure continuity of departmental operations
Communicates frequently via telephone, e-mail, and in person with poll workers and the general public
Monitors multiple departmental email accounts relating to poll workers and locations
Attends all meetings and trainings, as required
Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
Reports directly to – Field Supervisor
Direct Reports – No
PHYSICAL DEMANDS
Position involves frequent sitting, standing, walking, climbing, bending, heavy lifting, and operating equipment
Position involves safely operating a motor vehicle
ENVIRONMENTAL FACTORS
Work is primarily indoors
May be required to perform some work outdoors in inclement weather (heat, cold, wet conditions)
Regular travel between work sites as required
IRREGULAR HOURS
Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
May be deemed essential personnel in the event of an emergency
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
QUALIFICATIONS
Associate degree in in Government, Public Administration, Business Administration, or a related field and one (1) year of coordinating experience including recruiting and onboarding; OR an equivalent combination of education and experience
Knowledge of ADA compliance and Texas Election Code
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment: Valid Texas driver’s license
PREFERRED QUALIFICATIONS
Bachelor’s degree in a related field
Two (2) years of election worker recruiting and polling location scouting experience
Prior experience working in Elections and/or public-sector environment
Knowledge of mapping software
Registered Election Official (REO) Certification within two (2) years of employment
Certified Elections Registration Administrator (CERA) Certification within five (5) years of employment
EMPLOYMENT TESTING Employment is contingent on passing any post-offer pre-employment screening as listed below:
Criminal background check: Yes
Motor Vehicle Record check: No
Drug screening: No
Physical exam: No
Psychological exam: No
Additional: N/A
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
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