Deputy Clerk of Circuit Court III - Criminal Courtroom
City of Chesapeake Virginia, Chesapeake, VA, United States
Deputy Clerk of Circuit Court III - Criminal Courtroom
Please see Special Instructions for more details.
The City of Chesapeake's Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.
Position Information
Working Title of Vacant Position
Deputy Clerk of Circuit Court III - Criminal Courtroom
Job Type
Full Time
Posting Type
City Employees Only
Number of Vacancies
1
Department
CIRCUIT COURT CLERK
Division
CIRCUIT COURT CLERK
Requisition Number
2026123
Number of hours worked per week
40
Work Schedule
8:00 am – 5:00 pm, Monday through Friday. Note: occasionally beyond 5:00 pm depending on court proceedings. Compressed schedule is offered as an option.
Work Site Location
307 Albemarle Drive, Chesapeake, VA
Position Driving Requirement
O - Occasional
Pay Grade
GE07
Pay Basis
Semi-Monthly
Advertised Salary
Salary Based on Qualifications
Job Description The Deputy Clerk III will be in the criminal division which shall include courtroom. Must be able to work under stress. This position is responsible for providing initial criminal court administration assistance to judges, attorneys, defendants, and court personnel. This class is responsible for preparing all necessary paperwork reflecting judge’s orders in criminal or, if necessary, civil proceedings. This will enable the Clerk’s office to operate effectively and securely with back-up to ensure continuity. The Deputy Clerk III must multitask and prioritize; they may start and stop tasks as needed. The ideal candidate has extensive circuit court knowledge and is trainable with prior general or juvenile domestic courtroom experience.
The Deputy Clerk III involves entering various data and information into state computer systems, including but not limited to case entry with certification of Juvenile Domestic and Relations and General District Court appeals, direct indictments and audit, researching guidelines, and composing and typing routine documents. This role organizes and maintains departmental records and updates the case management and financial management systems. The work follows a general outline with method development and supervision as needed. It includes document authentication of legal documents through certification, and preparation, gathering, and organization of required judicial paperwork in accordance with policies and statutes.
Performs duties at an advanced level based on circuit court knowledge and experience, including resolving hearings for various defendants. Understands processes for Circuit Court Capias when receiving and examining defendant paperwork. Coordinates placement of circuit court dockets for arraignments. Handles court reporters, defendants, and witness oaths, and transcribes judge’s orders swiftly and accurately. Reviews and examines violations in coordination with other agencies (e.g., Probation and Parole). Maintains chain of custody by accurately cataloguing evidence. Operates photocopy equipment, cashier registers, bar code scanners, document scanners, imaging stations, and record indexing/verification stations. Receipts fees, taxes, fines, restitution, and loads court costs for various matters into state systems. Customer service is essential and expected via email, telephone, and front counter.
Required Qualifications VOCATIONAL / EDUCATIONAL REQUIREMENT :
Requires a bachelor’s degree or any equivalent combination of education and experience in business administration, public administration, or a closely related field.
EXPERIENCE REQUIREMENT :
In addition to satisfying the vocational/education standards, a minimum of four years of related, full-time equivalent experience is required.
SPECIAL CERTIFICATIONS AND LICENSES :
None.
SPECIAL REQUIREMENTS :
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications
Criminal court division and courtroom with 2 to 4 years of combined experience preferred
Ability to accurately perform and pay attention to details, including managing competing priorities
Ability to multi-task at a high volume
Fast-paced working environment
Customer-relations with court-related background
Preferred experience with certifying case entry with JDR and GDC appeals, direct indictments and audit
Extensive experience with Microsoft products including Excel
Ability to draft legal documents
Experience handling confidential paperwork
Experience coordinating with team members
Experience with Database Systems
Job Open Date Job Open Date 03/13/2026
Job Close Date: Open Continuous
Special Instructions to Applicants The City of Chesapeake’s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.
ADA Checklist Overall Physical Strength Demands
Overall Physical Strength Demands
Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing: Occasionally
Sitting: Continuously
Walking: Occasionally
Lifting: Occasionally
Lifting Amount: Up to 20 lbs
Carrying: Rarely
Carrying Weight: Up to 20 lbs
Pushing/Pulling: Occasionally
Pushing/Pulling Weight: Up to 50 lbs
Reaching: Continuously
Handling: Frequently
Fine Dexterity: Continuously
Kneeling: Occasionally
Crouching: Occasionally
Crawling: Occasionally
Bending: Frequently
Twisting: Frequently
Climbing: Occasionally
Balancing: Continuously
Vision: Continuously
Hearing: Continuously
Talking: Continuously
Foot Controls: N
Machines, Tools, Equipment and Work Aids Used: No
Protective Equipment Required: Corvid-19 related masks
Health and Safety: D = Daily, W = Several Times Per Week, M = Several Times Per Month, S = Seasonally, N = Never
Mechanical Hazards: N = Never
Chemical Hazards: D = Daily
Electrical Hazards: N = Never
Fire Hazards: N = Never
Explosives: N = Never
Communicable Diseases: S = Seasonally
Physical Danger or Abuse: S = Seasonally
Other: S = Seasonally
If Other, Description: Corvid-19 and the Flu
Dirt and Dust: M = Several Times Per Month
Extreme Temperatures: N = Never
Noise and Vibration: N = Never
Fumes and Odors: N = Never
Wetness/Humidity: S = Seasonally
Darkness or Poor Lighting: N = Never
Primary Work Location
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures: Continuously- 2/3 or more of the time.
Emergency Situations: Rarely
Frequent Change of Tasks: Continuously
Irregular Work Schedule/Overtime: Rarely
Performing Multiple Tasks Simultaneously: Rarely
Working Closely with Others as Part of a Team: Continuously
Tedious or Exacting Work: Continuously
Noisy/Distracting Environment: Rarely
Other
If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
No
Professional References Professional References
Please provide contact information for professional references.
Minimum Requests 2
Maximum Requests 4
Supplemental Questions Required fields are indicated with an asterisk (*).
* This position is for City employees, volunteers, temporary workers, and interns only. Are you currently a City of Chesapeake employee, volunteer, temporary worker, or intern? This information will be verified. Please update your application accordingly.
Yes
No
#J-18808-Ljbffr
The City of Chesapeake's Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.
Position Information
Working Title of Vacant Position
Deputy Clerk of Circuit Court III - Criminal Courtroom
Job Type
Full Time
Posting Type
City Employees Only
Number of Vacancies
1
Department
CIRCUIT COURT CLERK
Division
CIRCUIT COURT CLERK
Requisition Number
2026123
Number of hours worked per week
40
Work Schedule
8:00 am – 5:00 pm, Monday through Friday. Note: occasionally beyond 5:00 pm depending on court proceedings. Compressed schedule is offered as an option.
Work Site Location
307 Albemarle Drive, Chesapeake, VA
Position Driving Requirement
O - Occasional
Pay Grade
GE07
Pay Basis
Semi-Monthly
Advertised Salary
Salary Based on Qualifications
Job Description The Deputy Clerk III will be in the criminal division which shall include courtroom. Must be able to work under stress. This position is responsible for providing initial criminal court administration assistance to judges, attorneys, defendants, and court personnel. This class is responsible for preparing all necessary paperwork reflecting judge’s orders in criminal or, if necessary, civil proceedings. This will enable the Clerk’s office to operate effectively and securely with back-up to ensure continuity. The Deputy Clerk III must multitask and prioritize; they may start and stop tasks as needed. The ideal candidate has extensive circuit court knowledge and is trainable with prior general or juvenile domestic courtroom experience.
The Deputy Clerk III involves entering various data and information into state computer systems, including but not limited to case entry with certification of Juvenile Domestic and Relations and General District Court appeals, direct indictments and audit, researching guidelines, and composing and typing routine documents. This role organizes and maintains departmental records and updates the case management and financial management systems. The work follows a general outline with method development and supervision as needed. It includes document authentication of legal documents through certification, and preparation, gathering, and organization of required judicial paperwork in accordance with policies and statutes.
Performs duties at an advanced level based on circuit court knowledge and experience, including resolving hearings for various defendants. Understands processes for Circuit Court Capias when receiving and examining defendant paperwork. Coordinates placement of circuit court dockets for arraignments. Handles court reporters, defendants, and witness oaths, and transcribes judge’s orders swiftly and accurately. Reviews and examines violations in coordination with other agencies (e.g., Probation and Parole). Maintains chain of custody by accurately cataloguing evidence. Operates photocopy equipment, cashier registers, bar code scanners, document scanners, imaging stations, and record indexing/verification stations. Receipts fees, taxes, fines, restitution, and loads court costs for various matters into state systems. Customer service is essential and expected via email, telephone, and front counter.
Required Qualifications VOCATIONAL / EDUCATIONAL REQUIREMENT :
Requires a bachelor’s degree or any equivalent combination of education and experience in business administration, public administration, or a closely related field.
EXPERIENCE REQUIREMENT :
In addition to satisfying the vocational/education standards, a minimum of four years of related, full-time equivalent experience is required.
SPECIAL CERTIFICATIONS AND LICENSES :
None.
SPECIAL REQUIREMENTS :
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications
Criminal court division and courtroom with 2 to 4 years of combined experience preferred
Ability to accurately perform and pay attention to details, including managing competing priorities
Ability to multi-task at a high volume
Fast-paced working environment
Customer-relations with court-related background
Preferred experience with certifying case entry with JDR and GDC appeals, direct indictments and audit
Extensive experience with Microsoft products including Excel
Ability to draft legal documents
Experience handling confidential paperwork
Experience coordinating with team members
Experience with Database Systems
Job Open Date Job Open Date 03/13/2026
Job Close Date: Open Continuous
Special Instructions to Applicants The City of Chesapeake’s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.
ADA Checklist Overall Physical Strength Demands
Overall Physical Strength Demands
Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing: Occasionally
Sitting: Continuously
Walking: Occasionally
Lifting: Occasionally
Lifting Amount: Up to 20 lbs
Carrying: Rarely
Carrying Weight: Up to 20 lbs
Pushing/Pulling: Occasionally
Pushing/Pulling Weight: Up to 50 lbs
Reaching: Continuously
Handling: Frequently
Fine Dexterity: Continuously
Kneeling: Occasionally
Crouching: Occasionally
Crawling: Occasionally
Bending: Frequently
Twisting: Frequently
Climbing: Occasionally
Balancing: Continuously
Vision: Continuously
Hearing: Continuously
Talking: Continuously
Foot Controls: N
Machines, Tools, Equipment and Work Aids Used: No
Protective Equipment Required: Corvid-19 related masks
Health and Safety: D = Daily, W = Several Times Per Week, M = Several Times Per Month, S = Seasonally, N = Never
Mechanical Hazards: N = Never
Chemical Hazards: D = Daily
Electrical Hazards: N = Never
Fire Hazards: N = Never
Explosives: N = Never
Communicable Diseases: S = Seasonally
Physical Danger or Abuse: S = Seasonally
Other: S = Seasonally
If Other, Description: Corvid-19 and the Flu
Dirt and Dust: M = Several Times Per Month
Extreme Temperatures: N = Never
Noise and Vibration: N = Never
Fumes and Odors: N = Never
Wetness/Humidity: S = Seasonally
Darkness or Poor Lighting: N = Never
Primary Work Location
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures: Continuously- 2/3 or more of the time.
Emergency Situations: Rarely
Frequent Change of Tasks: Continuously
Irregular Work Schedule/Overtime: Rarely
Performing Multiple Tasks Simultaneously: Rarely
Working Closely with Others as Part of a Team: Continuously
Tedious or Exacting Work: Continuously
Noisy/Distracting Environment: Rarely
Other
If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
No
Professional References Professional References
Please provide contact information for professional references.
Minimum Requests 2
Maximum Requests 4
Supplemental Questions Required fields are indicated with an asterisk (*).
* This position is for City employees, volunteers, temporary workers, and interns only. Are you currently a City of Chesapeake employee, volunteer, temporary worker, or intern? This information will be verified. Please update your application accordingly.
Yes
No
#J-18808-Ljbffr