Specialist, Brokerage Services
Newmark ltd, San Diego, CA, United States
Brokerage Specialist
Under general supervision, the Brokerage Specialist provides marketing, research, transaction, and administrative support to across the organization. This role supports sales and leasing activities by preparing marketing materials, maintaining transaction data, coordinating client-related logistics, and assisting with internal processes in accordance with company Sales and Marketing operational policies and procedures. The Brokerage Specialist does not independently perform licensed real estate activities unless properly licensed. All activities requiring a California real estate license are performed only by licensed personnel and under appropriate broker supervision. The position requires a high level of professionalism, organization, and discretion in handling confidential sales, marketing, client, and proprietary information. Responsibilities
Broker Support & Marketing Provide day-to-day marketing and administrative support to multiple brokers across the organization on sales and leasing assignments. Assist brokers with the preparation and execution of marketing strategies for property listings and business development initiatives. Create, format, and update marketing materials including flyers, brochures, proposals, offering memoranda, and presentations for broker review and approval. Support the preparation of comparable market analyses, market research summaries, and industry data for use by licensed brokers. Evaluate broker and client requests to determine appropriate content, format, and delivery of marketing and presentation materials. Data, Systems & Coordination Maintain and update marketing and sales infrastructure, including CRM systems, prospect databases, transaction records, and web-based platforms. Coordinate with internal departments such as Research, Financial Analysis, and Marketing to obtain requested data and materials. Audit, update, and maintain listings, sales records, and transaction documentation to ensure accuracy, completeness, and compliance. Analyze competitive and market information and prepare summaries for broker review. Client & Transaction Support Provide client service support that enhances broker-client relationships and supports business growth. Participate in client meetings and presentations in a support capacity as requested by brokers. Organize property tours, including scheduling, coordinating logistics, and preparing tour materials; licensed brokers conduct tours and discuss transaction-related matters. Respond to pricing inquiries and assist brokers in developing proposals and responses to non-routine client requests (California real estate license required). Perform additional duties and special projects as assigned. Qualifications
Skills, Education, and Experience Experience 13 years of experience in marketing, sales support, brokerage support, communications, or a related professional role preferred. Experience supporting multiple professionals or teams in a fast-paced environment is highly desirable. Commercial real estate experience is a plus but not required. Licensing California real estate sales license preferred. License required for duties involving pricing discussions or other activities defined as licensed real estate activity under California law. Skills and Competencies Strong written, verbal, and interpersonal communication skills. Ability to organize, prioritize, and manage multiple assignments and deadlines simultaneously. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe InDesign; familiarity with CRM, marketing, or project management software is a plus. Strong attention to detail and ability to follow established processes and compliance requirements. Professional demeanor with a customer service-oriented approach. Ability to work collaboratively in a team-oriented environment. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion and integrity. Interest in commercial real estate, brokerage operations, and marketing strategy. Compliance Note This position includes both licensed and non-licensed duties. Employees may only perform activities requiring a California real estate license if properly licensed and acting under broker supervision, in accordance with California Department of Real Estate regulations. WORKING CONDITIONS:
Normal working conditions with the absence of disagreeable elements NOTE:
The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries ("Newmark"), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark's comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform's global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year end December 31, 2023, Newmark generated revenues of approximately $2.5 billion. As of March 31, 2024, Newmark's company-owned offices, together with its business partners, operate from approximately 170 offices with 7,600 professionals around the world. To learn more, visit nmrk.com or follow @newmark. Job Info
Job Identification 247129 Posting Date 01/10/2026, 08:46 PM Locations 4655 Executive Drive, San Diego, CA, 92121, US Job Schedule Full time Job Shift Day
Under general supervision, the Brokerage Specialist provides marketing, research, transaction, and administrative support to across the organization. This role supports sales and leasing activities by preparing marketing materials, maintaining transaction data, coordinating client-related logistics, and assisting with internal processes in accordance with company Sales and Marketing operational policies and procedures. The Brokerage Specialist does not independently perform licensed real estate activities unless properly licensed. All activities requiring a California real estate license are performed only by licensed personnel and under appropriate broker supervision. The position requires a high level of professionalism, organization, and discretion in handling confidential sales, marketing, client, and proprietary information. Responsibilities
Broker Support & Marketing Provide day-to-day marketing and administrative support to multiple brokers across the organization on sales and leasing assignments. Assist brokers with the preparation and execution of marketing strategies for property listings and business development initiatives. Create, format, and update marketing materials including flyers, brochures, proposals, offering memoranda, and presentations for broker review and approval. Support the preparation of comparable market analyses, market research summaries, and industry data for use by licensed brokers. Evaluate broker and client requests to determine appropriate content, format, and delivery of marketing and presentation materials. Data, Systems & Coordination Maintain and update marketing and sales infrastructure, including CRM systems, prospect databases, transaction records, and web-based platforms. Coordinate with internal departments such as Research, Financial Analysis, and Marketing to obtain requested data and materials. Audit, update, and maintain listings, sales records, and transaction documentation to ensure accuracy, completeness, and compliance. Analyze competitive and market information and prepare summaries for broker review. Client & Transaction Support Provide client service support that enhances broker-client relationships and supports business growth. Participate in client meetings and presentations in a support capacity as requested by brokers. Organize property tours, including scheduling, coordinating logistics, and preparing tour materials; licensed brokers conduct tours and discuss transaction-related matters. Respond to pricing inquiries and assist brokers in developing proposals and responses to non-routine client requests (California real estate license required). Perform additional duties and special projects as assigned. Qualifications
Skills, Education, and Experience Experience 13 years of experience in marketing, sales support, brokerage support, communications, or a related professional role preferred. Experience supporting multiple professionals or teams in a fast-paced environment is highly desirable. Commercial real estate experience is a plus but not required. Licensing California real estate sales license preferred. License required for duties involving pricing discussions or other activities defined as licensed real estate activity under California law. Skills and Competencies Strong written, verbal, and interpersonal communication skills. Ability to organize, prioritize, and manage multiple assignments and deadlines simultaneously. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe InDesign; familiarity with CRM, marketing, or project management software is a plus. Strong attention to detail and ability to follow established processes and compliance requirements. Professional demeanor with a customer service-oriented approach. Ability to work collaboratively in a team-oriented environment. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion and integrity. Interest in commercial real estate, brokerage operations, and marketing strategy. Compliance Note This position includes both licensed and non-licensed duties. Employees may only perform activities requiring a California real estate license if properly licensed and acting under broker supervision, in accordance with California Department of Real Estate regulations. WORKING CONDITIONS:
Normal working conditions with the absence of disagreeable elements NOTE:
The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries ("Newmark"), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark's comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform's global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year end December 31, 2023, Newmark generated revenues of approximately $2.5 billion. As of March 31, 2024, Newmark's company-owned offices, together with its business partners, operate from approximately 170 offices with 7,600 professionals around the world. To learn more, visit nmrk.com or follow @newmark. Job Info
Job Identification 247129 Posting Date 01/10/2026, 08:46 PM Locations 4655 Executive Drive, San Diego, CA, 92121, US Job Schedule Full time Job Shift Day